Oil, Filter and Lubrication Services

Orange County, Florida is seeking a contractor for a Term Contract for Oil, Filter, and Lubrication Services (IFB #Y24-127-RM) to provide comprehensive maintenance services for the county's gasoline and diesel vehicle fleet. The solicitation requires the selected vendor to perform oil changes, filter replacements, and chassis lubrication services across multiple service locations. Bidders must maintain at least eight service locations within Orange County, with 50% of locations having bay door dimensions of at least 10ft W x 12ft H. The contract will be for an initial two-year term with potential for three additional one-year renewals, with services to be performed Monday through Saturday from 8:00 a.m. to 6:00 p.m. and Sunday from 10:00 a.m. to 4:00 p.m. Responses must be submitted electronically via the OpenGov e-Procurement Platform by February 8, 2024, at 4:00 PM EST, with questions due by January 19, 2024, at 5:00 PM EST. The solicitation includes detailed pricing requirements for various service types, including standard, synthetic blend, and full synthetic oil services, with estimated annual quantities for each category.

The contract appears to be open to all qualified vendors without specific set-aside designations for disadvantaged enterprises. Respondents must complete comprehensive documentation, including reference forms, authorization forms, and various compliance certifications such as drug-free workplace, e-verification, and relationship disclosure forms. The contract is structured as a requirements contract, meaning Orange County is not obligated to purchase a minimum amount of services. While specific budget ranges are not explicitly stated, the solicitation includes detailed pricing schedules for different service types. Pricing will remain firm for the initial contract period, with potential Consumer Price Index (CPI)-based price adjustments in subsequent renewal years. The point of contact for this solicitation is Rebeca Malave, a Contracting Agent, who can be reached at rebeca.malave@ocfl.net or (407) 836-5643, and interested vendors must create a free account on the OpenGov Platform to submit their responses.