Fluid, automatic transmission, purchase/delivery, term contract

Palm Beach County's Board of County Commissioners and Purchasing Department issued a Request for Quotation (RFQ) for the purchase and delivery of Automatic Transmission Fluid (ATF) meeting Allison OEM-approved TES 668 specification under a term contract. The procurement is divided into two lots: Lot #1 covers countywide delivery excluding the Glades area with estimated 12-month quantities of 50 gallons in cases, 10 drums, 500 gallons in bulk, and 6 totes, while Lot #2 covers the Glades area only with estimated quantities of 30 gallons in cases, 1 drum, and 110 gallons in bulk. Quotations were required to be submitted by January 12, 2022, at 4:00 p.m. local time to the Purchasing Department at 50 South Military Trail, Suite 110, West Palm Beach, Florida 33415. The contract term is twelve months or until the estimated amount is expended, with options to renew for four additional twelve-month periods under mutual written agreement. Pricing must be firm and fixed for the initial term and all renewal periods, with all unit prices quoted to two decimal points and all transportation, shipping, and freight charges included on an FOB destination basis. Delivery is required within three calendar days of receiving a delivery order at one of three specified Palm Tran facilities unless modified delivery dates are approved in writing by the Purchasing Director. Award will be made on a lot-by-lot basis to the lowest responsive and responsible quoter.

The County provides preferential consideration to Small, Minority, and Women-owned Business Enterprises (S/M/WBE) certified with Palm Beach County that submit quotes within 10% of the lowest bid, as well as a 5% local preference to quoters with a permanent place of business in Palm Beach County and a 5% Glades preference to Glades-based businesses offering services in the Glades area, provided they maintain valid Business Tax Receipts. All vendors must be registered in the County's Vendor Self Service (VSS) system and comply with E-Verify employment eligibility requirements, criminal history background checks for certain facilities, and the County's Commercial Non-Discrimination Policy. No specific incumbent vendor information or current contractor details were identified in the available documentation. Payment is contingent upon delivery acceptance and proper invoicing bearing the purchase order number, with invoices submitted to the Palm Beach County Finance Department. The County reserves the right to adjust quantities, add or delete delivery locations, and terminate the contract for convenience with five days' written notice or for default with ten days' notice to cure.