Oils, fluids, and supplies - Total Fluid Management System

The Colorado Department of Public Safety, Logistics Services Branch, issued Documented Quote (DQ) #2018-537 seeking a Total Fluids Management System provider to serve the Denver County and Denver City jurisdictions. This procurement solicits a comprehensive fluid management solution encompassing both equipment and bulk lubricant commodities, with deliverables including three 120-gallon horizontal refillable storage tanks with dispensers and drip pans, 55-gallon drums mounted on wheel carts with air-operated oil dispensers, and various fluid products including 0W20 full synthetic oil (Dexos approved) in 55-gallon drums, 5W20 synthetic blend oil in 120-gallon bulk refillable tanks, 5W30 full synthetic oil (Dexos approved) in 55-gallon drums, synthetic transmission fluid in 120-gallon bulk refillable tanks, windshield washer fluid in 120-gallon bulk refillable tanks, and Valvoline 75W140 full synthetic gear oil in 5-gallon containers. All goods must be new, unused, and not refurbished, with equipment and fluids delivered to 15203 W 12th Ave, Golden, CO 80401 at no additional cost via next-day delivery service. The solicitation requires vendor qualification as a Denver Metro-Area based petroleum distributor with responsive bids including a completed cover page, Exhibit A pricing sheet, Exhibit B specifications checklist, Exhibit C state substitute W-9 form, and Exhibit D EFT authorization forms. The quote submission deadline was January 3, 2018, at 3:00 PM MT via email to cdps_edo_bids@state.co.us, with evaluation criteria emphasizing value relative to price and whether products meet state needs at fair and reasonable costs.

The award period extends from the purchase order effective date through June 30, 2018, with potential state renewal options for four additional years through June 30, 2022, contingent upon appropriation and fund availability. Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) certified by the US Department of Veterans Affairs receive a 5% bid preference, and resident bidders receive preference per Colorado reciprocity statute. This is a new solicitation rather than a contract renewal, and the award will be issued as a State Purchase Order with no rental fees charged for drums, tanks, or equipment. Vendors must provide all equipment, including hoses, nozzles, and dispensers at no charge, with materials safety data sheets and specification sheets supplied for all products. No specific budget value or incumbent contractor information is detailed in the solicitation documents, and interested vendors were required to submit the EFT Direct Deposit Authorization Form within seven business days of award notification to facilitate electronic payment processing.