NIGP 20865: Point of Sale Software

NIGP 20865 Point of Sale Software, an Item code, encompasses enterprise and departmental POS solutions that state and local governments deploy to process payments, manage transactions, track inventory, and consolidate cashiering operations across multiple locations and business units. Recent solicitations show demand ranging from single-location retail and food-service systems to citywide consolidated platforms replacing fragmented legacy systems, with cloud-based SaaS architectures and integrated payment processing appearing as the dominant preference.

State and local issuing bodies soliciting under this code include school districts (Hillsborough County Public Schools, Cobb County School District, Tarrant County College District, Mt. San Antonio College, Florida School for the Deaf and the Blind), municipal governments (Salt Lake City Corporation, City of Waco, City of Newnan, City of Augusta, Town of Parker), county governments (Beaufort County, Orange County), and community college systems (City Colleges of Chicago, Tarrant County College District). Representative recent opportunities include Salt Lake City Corporation's September 2026 RFP for a citywide cashiering and point-of-sale solution (SLCI26082) with proposals due September 22, 2026, consolidating nine legacy systems and targeting $150.66 million in annual transaction volume; City Colleges of Chicago's October 2026 RFP (WM2624) for an enterprise POS system at Washburne Culinary & Hospitality Institute with MBE/WBE participation goals, proposals due November 19, 2026; and City of Waco's October 2026 RFP (RFP2026056) for cloud-based POS with implementation services across five municipal facilities including Cameron Park Zoo and Waco Mammoth National Monument, proposals due November 5, 2026. Hillsborough County Public Schools issued an ITQ on April 19, 2026 (solicitation 26087ITQDST, due April 15, 2026) for 10-inch Poseidon Celeron tablets with scanning modules and charging docks for instructional technology. Recent activity spans Florida, Texas, Georgia, California, Washington, Colorado, and South Carolina, with significant municipal and school district concentration in Florida, Texas, and California. Master agreement frameworks are also in use—a California county issued an RFB through TSPECS cooperative purchasing for county-wide POS solutions (RFB-IS-26201055) to enable multiple departments to procure standardized capabilities without separate competitions.