NIGP 20865: Point of Sale Software

NIGP 20865 Point of Sale Software, an Item code, encompasses integrated transaction processing platforms and related services that state and local governments deploy across retail operations, dining facilities, utility billing, event ticketing, and specialized payment environments. Recent solicitations reveal a diverse procurement landscape: school districts, counties, colleges, and specialized agencies are acquiring comprehensive POS solutions bundled with inventory management, online ordering, mobile payment, reporting analytics, and backend integration with enterprise resource planning systems and existing payment processors.

Issuing bodies span school districts (Tarrant County College District, Texas State Technical College, DeKalb County School District in Georgia, Cobb County School District in Georgia, TSTC), county governments and departments (Orange County California across multiple departments, Beaufort County South Carolina, Salt Lake County Utah, Hillsborough County Florida), municipalities (City of San Marcos Texas, City of Apopka Florida, City of Atlanta Department of Aviation), state agencies (Washington State Department of Fish & Wildlife, California Department of Pesticide Regulation), and educational institutions (Mt. San Antonio College, University of Wisconsin-River Falls). Orange County California appears as a repeat buyer with multiple concurrent procurements spanning different operational units. Geographic spread concentrates in California (Orange County, multiple departments), Georgia (DeKalb County Schools, Cobb County Schools), Florida (Tarrant County College, Beaufort County, Hillsborough County, City of Apopka), Texas (San Marcos, TSTC), and Washington State, with additional activity across Utah, South Carolina, Colorado, and Arizona. Representative recent opportunities include Tarrant County College District's RFP 26013 (due August 11, 2026) for a cloud-based Student Payment Center supporting payment plans, electronic billing, refund management, and eCommerce; DeKalb County School District's RFP 26-733 (due May 21, 2026) for School Nutrition Services Software with point-of-sale, eligibility management, inventory, and menu planning modules; a California county's RFB-IS-26201055 (due July 24, 2026) for a county-wide Master Agreement enabling multiple departments to procure standardized POS capabilities through the TSPECS cooperative purchasing network; and Salt Lake County Arts & Culture's RFP ART128127 (due February 24, 2026) for a ticketing platform processing over one million tickets annually across five performing arts venues. Evaluation weights typically emphasize vendor experience and scope of functionality (25–40 points), with cost proposals accounting for 20–35 points and service-level agreements and implementation capability representing 10–25 points.