School nutrition management software

Cache County School District (CCSD) in Utah is seeking a comprehensive School Nutrition Management Software System through a Request for Proposal (RFP) issued on January 10, 2026. The district requires a robust software solution to manage various nutrition service functions, including point of sale, menu planning, inventory control, financial accounting, direct certification, Free and Reduced Application processing, production records, special diets management, and a lunch fee portal for families. The RFP targets a system that can serve approximately 21,000 students across 25 current schools, with expansion to 28 schools by the 2026-27 school year. Key proposal deadlines include a questions deadline of January 26, 2026 at 4:00 PM (MDT), with proposals due on January 29, 2026 at 1:00 PM (MDT). The evaluation will be comprehensive, weighted across multiple criteria: 25% for cost, 20% for licensing and technology capabilities, 50% for technical criteria, and 5% for value-added services. Mandatory technical requirements include compliance with USDA 2017 eligibility standards, Utah Code 53G-9-205.1 Start Smart Utah Program capabilities, and system integration with existing platforms like PowerSchool SIS and Tyler Technologies ERP.

The procurement appears open to all qualified vendors without specific set-aside designations. The contract will be for an initial five-year term, with potential annual extensions up to an additional five years at the district's discretion. Vendors must be capable of operating on Microsoft Windows 11 or Chrome OS and able to integrate with CCSD's existing systems, including PowerSchool SIS, ADFS/Google/Clever authentication, and Windows 11/Chrome OS platforms. While specific budget ranges are not explicitly stated, the pricing schedule indicates costs will cover licensing (Years 1-5), maintenance, implementation, hardware, custom configuration, training, and support services. The evaluation process includes an initial technical review, with only vendors meeting the minimum technical threshold of three points eligible for oral presentations scheduled for February 17, 2026. Contract negotiations are set to begin February 23, 2026, with full implementation expected by April 17, 2026. The district reserves the right to reject all proposals and make awards based on best value determination rather than lowest cost alone.