DTC Foodservice Point of Sale System

Davis Technical College is seeking bids for a comprehensive Foodservice Point of Sale (POS) system through RFP #Q26081225, targeting a complete technological solution for its campus cafe. The procurement requires an off-the-shelf, industry-proven POS system that includes two customer-facing POS/kiosk registers, two kitchen display units, digital menu boards, and an expediting/staging area with overhead displays. The system must support multiple user groups including faculty/staff, sponsored students, and general customers, with capability to process various tender types such as cash, credit card, and vouchers. Key procurement dates include an RFP issuance on August 12, 2025, an inquiry deadline of August 15, 2025, and a proposal submission deadline of August 20, 2025. The evaluation process will utilize a weighted scoring system totaling 100 points, with 40 points for functionality (cashier operations, back kitchen functions, hardware), 30 points for cost, 25 points for service/maintenance, and 5 points for references.

There are no specific set-aside designations or restrictions on responding organizations mentioned in the documentation. The contract term is three years, commencing September 1, 2025, with installation anticipated for mid-to-late September and a go-live date in early October 2025. While no incumbent vendor is identified, the college requires integration with existing systems including smart TVs for digital displays. The vendor must provide comprehensive onsite support, including installation, training, and commissioning, with customer service available Monday through Friday from 7:00 AM to 3:00 PM MST. Cost proposals must cover first-year licensing, hardware, installation, training, commissioning, and ongoing support, with the evaluation based on total cost of ownership for the initial three-year period. The successful vendor must also provide a minimum three-year cost protection with fixed percentage increases thereafter and comprehensive reporting capabilities.