School Nutrition Program - Program Accountability Software Solution

The Savannah-Chatham County Public School System (SCCPSS) is seeking proposals for RFP 26-02, a comprehensive School Nutrition Program Technology Accountability Software Solution. The district requires a cloud-based software platform that provides integrated functionality across multiple operational modules, including Point of Sale, Online Free & Reduced Application Processing, Purchasing, Menu Planning, Online Menus, Nutritional Analysis, Production Records, Accounts Payable, Accounts Receivable, and General Ledger. The software must be 100% browser-based, compatible with Edge, Chrome, Firefox, and Safari, and hosted in a secured data center within the Eastern Time Zone. Key technical requirements include PCI DSS compliance, a 99% uptime Service Level Agreement, and full WCAG 2.1 accessibility compliance. The solution will serve approximately 52 school sites and must support functions such as meal eligibility tracking, online parent payments, inventory management, and nutritional analysis. Proposals are due on October 16, 2025, with an initial contract term of one year and potential renewals for up to four additional one-year terms.

The procurement does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises. Vendors must complete several mandatory forms, including an E-Verify Affidavit demonstrating compliance with work authorization regulations, a Debarment Certificate confirming eligibility for federal transactions, and a Lobbying Disclosure form. Potential vendors must provide comprehensive documentation, including business registration, insurance documentation, state licenses, and references from at least three organizations where similar services have been provided. While no specific budget range is detailed, the district reserves the right to award to a single vendor or multiple vendors, potentially designating primary, secondary, and backup vendors based on proposal evaluations. Pricing will be evaluated as part of the proposal submission through the district's e-Procurement portal, with payment terms set at Net 40 and bid validity required for 90 days.