Golf Point of Sale - Tee Sheet System

The City of Wichita's Park and Recreation Department is seeking proposals for a comprehensive Golf Point of Sale (POS) and Tee Sheet System through RFP #250268, targeting replacement of their current Club Prophet Systems Software. The procurement covers a sophisticated software solution to manage operations across four municipal golf courses: Auburn Hills, Tex Consolver, MacDonald, and Arthur B. Sim. The system must support multi-course tee time scheduling, customer management, inventory tracking, payment processing, and comprehensive reporting for nearly 100 staff members and over 50,000 customer accounts. Proposals are due on October 24, 2025, at 10:00 AM CT, with a tentative project award date in January 2026. The evaluation criteria will include checklist completeness (10%), proposer experience (10%), functional and technical requirements (15%), hardware and software requirements (10%), customer support (15%), training and documentation (10%), costs (15%), and minimum qualifications (15%). The contract term is one year with four potential one-year renewal options, and the selected vendor must provide data migration, onboarding, training, 24/7 support, and ongoing maintenance.

No specific set-aside designations or restrictions on respondent types were explicitly mentioned in the documentation. The current system is provided by Club Prophet Systems, which suggests an opportunity for incumbent or competitive replacement. The golf courses generated 180,737 total rounds and $6,664,355 in revenue in 2024, indicating a substantial operational scale. The proposed system must integrate with existing infrastructure and support advanced features including dynamic pricing, credit card processing, loyalty programs, online registration, and comprehensive reporting tools. While specific budget ranges were not detailed, the complexity of requirements and multi-course implementation suggest a significant technology investment. The system must also meet critical technical requirements, including PCI certification, role-based access controls, and compatibility with existing operational systems across the City of Wichita's golf facilities.