Provide additional capacity for publications and creative services work needed by OHA and ODHS

The Oregon Health Authority (OHA) and Oregon Department of Human Services (ODHS) are conducting a Request for Proposals (RFP) to establish multiple Price Agreements for publications and creative services across three primary service categories: graphic design, writing services, and multimedia services. The procurement seeks to expand the agencies' capacity for producing publications and creative materials that conform to their current branding, accessibility, and design standards while supporting equity objectives. Proposers must demonstrate expertise in creating written and visual content that meets OHA and ODHS communication guidelines, including adherence to the agencies' writing style guide and graphic standards manuals. Evaluation criteria will assess proposers based on their ability to meet inclusivity standards, clarity of execution plans, and understanding of equity-centered communication processes, with scoring ranging from 0-10 points across various assessment categories. The RFP was posted on February 15, 2024, with proposals due by April 5, 2024, and the initial Price Agreement term estimated at two years, with potential work orders possible for up to five years from the effective date. Proposers may submit separate proposals for one or more service categories, with a 25-page proposal limit per category, and the agencies anticipate awarding multiple price agreements, potentially no more than two in any single service category.

The RFP includes a Certified Disadvantaged Business Outreach Plan, encouraging proposers to solicit and include certified minority-owned, woman-owned, service-disabled veteran-owned, and emerging small businesses in their subcontracting opportunities. While COBID (Certification Office for Business Inclusion and Diversity) certification is not mandatory, proposers are required to describe their approach to engaging disadvantaged businesses and report subcontractor identities and values. There are no specific geographical restrictions, and the opportunity is open to individual consultants and firms. The RFP does not specify exact award values or comprehensive budget ranges, but work will be executed through individual Work Order Contracts with project-specific budgets authorized by each executed contract. No incumbent vendors are explicitly identified in the documents, and the procurement does not include set-aside designations that would limit competition. Funding for the work will come from OHA and ODHS, with specific Catalog of Federal Domestic Assistance (CFDA) numbers to be provided on each Work Order Contract. The agencies retain flexibility in awarding contracts and may choose to award no contracts if proposals do not meet their requirements.