Attachment I ODHS Graphic Standards Manual.pdf

To help Oregonians in their own communities achieve wellbeing and independence through opportunities that protect, empower, respect choice and preserve dignity.

Safety, health and independence for all Oregonians

OREGON DEPARTMENT OF HUMAN SERVICES 2022

Graphic Standards Manual

The brand

Project requests

The logo.......................................................................................................... 4-6

Co-branding

Colors

Program, office identification samples and email signature

Fonts............................................................................................................ 10-11

Americans with Disabilities Act basics

General readability

Alternate format and discrimination statement

Accommodations

Stationary, Templates

GRAPHIC STANDARDS

Contents

Introduction The Oregon Department of Human Services Graphic Standards Manual provides guidance for presenting the agency universally. A consistent image for internal and external audiences ensures the success of the brand. This effort is de-pendant on the cooperation of the Oregon Department of Human Services staff.

The Oregon Department of Human Services brand is administered by the Publications and Creative Services Office.

General questions regarding the graphics standards, email DHS-OHA.PublicationRequest@dhsoha.state.or.us

The Publications and Creative Services Office is a team of creative professionals that develop printed materials and communication solutions for the Oregon Department of Human Services.

The Publications and Creative Services Office produces and supervises the production of all Oregon Department of Human Services external materials. The Publications and Creative Services Office is a shared service for both the and the Oregon Health Authority (OHA).

3421 Del Webb Ave. NE Salem, OR 97301 Phone: 503-373-7120 Fax: 503-373-7690 Email: DHS-OHA.PublicationRequest@dhsoha.state.or.us

GRAPHIC STANDARDS

The brand The Oregon Department of Human Services (Oregon Department of Human Services) Graphic Standards Manual outlines a consistent and coordinated use of the logo and visual elements. Co-branding coordinates a single product or service with more than one brand.

Divisions and offices should align their areas visually with the Oregon Department of Human Services brand. By simply aligning the correct typeface and color you will visually be able to show the relationship among entities.

Program or office logos must be presented in publications in conjunction with the Oregon Department of Human Services logo and not shown without the Oregon Department of Human Services logo, unless there is an exemption in place. The Oregon Department of Human Services logo should always be first in order of appearance.

Contact the Publications and Creative Services Office at DHS-OHA.PublicationRequest@DHSoha.state.

or.us for questions or exemption information.

Publications and Creative Services

SHARED SERVICES

Publications and Creative Services mailto:DHS-OHA.PublicationRequest@dhsoha.state.or.us mailto:DHS-OHA.PublicationRequest@dhsoha.state.or.us

Where can I find references to my current Oregon Department of Human Services forms or publications?

You can review current publications on the Oregon Department of Human Services|OHA Publications and forms server at: https://sharedsystems.dhsoha.state.or.us/forms/

If you cannot find your form or publication, you can email the Publications and Creative Services Office at DHS-OHA.PublicationRequest@state.or.us for help finding what you are looking for. If your materials were contracted, the Publications and Creative Services Office may not have a record of the publication. Please contact the Publications and Creative Services Office at DHS-OHA.PublicationRequest@dhsoha.state.or.us

How do I determine our current inventory levels?

Use the Field Branch Ordering System (FBOS) or contact the Publications and Creative Services Office at DHS-OHA.PublicationRequest@dhsoha.state.or.usfor help with your inventory and publication needs.

Will my publication use the same document number?

Yes, with the prefix DHS before the form number.

How do I make a publication or forms request?

Email your forms and publication requests to DHS-OHA.PublicationRequest@dhsoha.state.or.us Click here to go to the intranet instructions.

Download the DHS 2001 PDF order form.

Open the form in Adobe Acrobat and fill in all information in sections 1-6. Also include any other instructions or attachments that will help the Publications and Creative Services Office create your publication; include publication text if at all possible.

Email the request to Oregon Department of Human Services Publications at DHS-OHA.PublicationRequest@dhsoha.state.or.us Staff directory: https://dhsoha.sharepoint.com/teams/Hub-ODHSOHA-PCS/SitePages/Contact-PCS.aspx

If you need assistance filling out this form, please do not hesitate emailing the Publications and Creative Services.

How do I order new business cards and letterhead?

The Oregon Department of Human Services stationary can be ordered online through the web site “MyOrderDesk”.

Letterhead and business card orders can be entered into standard templates that create an immediate PDF proof for every order. Also, your orders are kept in a history for two years, this means you can reorder without having to fill out the information again. All of your default contact information preloads the form, too!

Each location can be issued a login, which may be shared by all at that location. The primary user’s contact info would be used in the login profile. Optionally, a generic email could be requested from your IS department and access to its mailbox granted to the whole location.

GRAPHIC STANDARDS

Project requests https://sharedsystems.dhsoha.state.or.us/forms/ mailto:DHS-OHA.PublicationRequest@dhsoha.state.or.us https://dhsoha.sharepoint.com/teams/Hub-ODHSOHA-PCS/SitePages/Project-Request.aspx https://dhsoha.sharepoint.com/teams/Hub-ODHSOHA-PCS/SitePages/Project-Request.aspx https://dhsoha.sharepoint.com/teams/Hub-ODHSOHA-PCS/SitePages/Contact-PCS.aspx http://www.myorderdesk.com/oceprintshop mailto:DHS-OHA.PublicationRequest@dhsoha.state.or.us mailto:DDHS-OHA.PublicationRequest@dhsoha.state.or.us mailto:DHS-OHA.PublicationRequest@state.or.us

MyOrderDesk To sign up for “MyOrderDesk”, just visit: www.myorderdesk.com/oceprintshop. Then follow the two-step instructions to request a user login. If a login already exists, you would be referred to the primary user of that user login. If you need assistance, please contact Oregon Corrections Enterprises at 503-373-0148 or email oceprintshop@oce.oregon.gov.

Can old printed letterhead paper be reused or recycled?

The state has a recycle/reuse (R/R) program that turns old letterhead and other unused paper into memo pads for state employee use. To recycle letterhead in this way, put it in a box, clearly mark the box “R/R Program” and place it in your building’s shuttle pickup area. Shuttle your old letterhead to DAS Publishing & Distribution (P&D) for use in the State Letterhead Recycle/Reuse Program (R/R) to 550 Airport Road SE, Salem, OR 97301-6076.

To order recycled memo pads from P&D, call 503-373-1700. Be prepared to give your agency name, contact name, phone number and shuttle address.

How do I use translation services for publications?

To order a translation for a new or existing publication, follow the steps under planning for and ordering a print or electronic publication. Indicate on the DHS 2001 form under the Project Information section that you want the publication translated and to what language(s) you want it translated. Email the completed form to DHS-OHA.PublicationRequest@dhsoha.state.or.us

How do I use translation services for forms?

Go to https://sharedsystems.dhsoha.state.or.us/DHSForms/Served/de1001.doc for the request form, which includes information on translation.

How do I order reprints of Oregon Department of Human Services-branded publications?

If your program is now aligned with the Oregon Department of Human Services, your reprints must reflect that. For help with your reprint questions and requests, please contact the Publications and Creative Services Office at DHS-OHA.PublicationRequest@dhsoha.state.or.us http://www.myorderdesk.com/oceprintshop mailto:oceprintshop%40oce.oregon.gov?subject=MyOrderDesk%20question https://sharedsystems.dhsoha.state.or.us/DHSForms/Served/de1001.doc mailto:DHS-OHA.PublicationRequest@dhsoha.state.or.us mailto:DHS-OHA.PublicationRequest@dhsoha.state.or.us mailto:DHS-OHA.PublicationRequest@dhsoha.state.or.us.

mialto:oceprintshop@oce.oregon.gov

Location for logos on the intranet:

https://dhsoha.sharepoint.com/teams/Hub-Oregon Department of Human ServicesOHA-PCS/SitePages/Logos- Download.aspx

Color

Black and White

Reverse

Secondary logos and names of programs must appear subordinate to the logo;

see co-branding section on page 7 and program and office identification samples on page 7.

GRAPHIC STANDARDS

The logo https://dhsoha.sharepoint.com/teams/Hub-ODHSOHA-PCS/SitePages/Logos-Download.aspx

Clear space A specified clear space around the Oregon Department of Human Services logo increases the effectiveness of the logo.

There may be cases where it is difficult to allow the full recommended clear space (e.g., a very small display ad).

• No other graphic elements are to touch, overlap or be combined with the Oregon Department of Human Services logo.

• The space around the logo must be no smaller than the cap height and width of the two lines of text.

GRAPHIC STANDARDS

The logo... clear space requirements, minimum size and don’ts

Size minimums are specified to ensure legibility. The specifications shown below are appropriate for print and Web only. There may be situations where the Oregon Department of Human Services logo will need to appear smaller than the minimum shown. Please consult with the Publications and Creative Services Office at dhs-oha.publicationre-quest@dhsoha.state.or.us if you have questions.

width height

Minimum size To ensure that we maintain legibility of the logo, it is imperative that it is never used below the minimum sizes.

Minimum height of the graphic

0.5 inches

Minimum height of the text 0.3 inches mailto:dhs-oha.publicationrequest@dhsoha.state.or.us mailto:dhs-oha.publicationrequest@dhsoha.state.or.us

Do no use Oregon Department of Human Services or the logo mark on its own. Always use the logo in its entire form, with “Oregon Department of Human Services” and “The logo mark.” Do not split the elements.

The Oregon Department of Human Services Services logo with effects such as stretching or effects that detract or obscure the logo.

The Oregon Department of Human Services Services logo should never be recreated or made of substitute fonts.

The Oregon Department of Human Services logo should always be read horizontally and should not be rotated or distorted in any way.

The Oregon Department of Human Services logo should always be first in order of appearance.

Department of Human Services

Don’ts

Don’ts

What you have minimal horizontal space is the Oregon Department of Human Services stacked logo.

Identification ratio is 1:1 When used with other entities, the wordmark and co-brand should have equal weight (1 to 1). Programs that are not part of the Oregon Department of Human Services are not allowed to use the logo above the paper fold without prior approval. The Oregon Department of Human Services logo should always be on the left.

Align co-brands horizontal center with a ratio of 1 to 1.

Align co-brands horizontal center with a ratio of 1 to 1.

GRAPHIC STANDARDS

Co-branding Oregon Department of Human Services graphics standards ensure a consistent and coordinated use of the logo and visual elements. “Co-branding” is a sharing of the brand. Proper use benefits all parties involved by combining the strengths of brands and services. Co-branded offices and programs benefit by aligning with the Oregon Department of Human Services brand.

Logos for divisions or offices are not to be shown independently of the Oregon Department of Human Services logo, unless an exemption is in place. The Oregon Department of Human Services logo should always be first in order of appearance.

Programs should be visually aligned with Oregon Department of Human Services. By using the correct typefaces and colors you can show the relationship to Oregon Department of Human Services. Contact the Publications and Creative Services Office at 503-373-7120 for any branding

The Oregon Department of Human Services primary color is PMS 648 blue. The complementary color of PMS 7489 green can be used as an accent color and call to action. Cool gray can be used as a background color or for text areas and design elements. Using PMS 648 blue as a dominant color will ensure an association to the overall brand.

Screens For total gray values in excess of 35 percent, use the reversed version of the logo. For gray values under 35 percent, use the color or black and white version.

GRAPHIC STANDARDS

Colors

DHS COLOR CHART

Primary Color

Secondary Colors

PMS 648 CMYK: C:100 M:62 Y:0 K:54 WEB: 00 2D 5D RGB: R:0 G:48 B:94

PMS 513 CMYK: C:46 M:88 Y:0 K:0 WEB: 93 35 8D RGB: R:147 G:53 B:141

PMS 7489 CMYK: C:60 M:0 Y:80 K:7 WEB: 71 A8 50 RGB: R:112 G:169 B:79

PMS 165 CMYK: C:0 M:59 Y:96 K:0 WEB: FF 67 1D RGB: R:255 G:103 B:29 PMS 1795 CMYK: C:1 M:100 Y:92 K:0 WEB: D7 28 2F RGB: R:215 G:40 B:47

PMS Black CMYK: C:0 M:13 Y:49 K:98 WEB: 2D 2A 26 RGB: R:45 G:42 B:38 Cool Gray 1C CMYK: C:13 M:11 Y:12 K:0 WEB: D9 D8 D6 RGB: R:217 G:216 B:214

PMS 7461 CMYK: C:78 M:28 Y:0 K:0 WEB: 00 7C BA RGB: R:0 G:124 B:186

Program, office identification samples and email signature

Program and office type alignment

Other Division Program names align with the bottom of the logo

< Helvetica Neue LT Std 55 Roman, All Caps

Location for logos on the intranet:

https://dhsoha.sharepoint.com/teams/Hub-ODHSOHA-PCS/SitePages/Logos-Download.aspx

E-mail signature: Font: 14 pt Arial Jane Doe OREGON OREGON DEPARTMENT OF HUMAN SERVICES (all-caps) Program name here (mixed case) Office name here (mixed case) Jane.Doe@Oregon Department of Human Servicesoha.state.or.us Desk: 503-555-5555 Cell: 503-555-5555 www.oregon.gov/Oregon Department of Human Services

Academic degrees, certifications, licenses You do not need to use periods when identifying a person’s academic or professional credentials.

• John Doe, MD

• Casey McGraw, CPA

OFFICE OF DEVELOPMENTAL DISABILITIES SERVICES

< Helvetica Neue LT Std 55 Roman, All Caps < Helvetica Neue LT Std 55 Roman

< Helvetica Neue LT Std 55 Roman Leading should be 2 points more than the point size, above it 12 point font with 14 point leading.

OFFICE OF DEVELOPMENTAL DISABILITIES SERVICES

< Helvetica Neue LT Std 55 Roman

Font usage is an important method of creating brand cohesion. Many times there can be too many fonts in a design, which can be distracting and create a layout that does not look unified or consistent.

A design solution should only use one or two fonts. Use one font for the headline and one font for the body copy. Instead of using several fonts for emphasis, use different styles of a font such as point size, bold, italic and both bold and italic.

Remember, the goal is to communicate a message. If the audience can’t read the content, the message may not be conveyed. Too many fonts or improper use of fonts may confuse the reader.

Sans Serif fonts

Font: Helvetica Neue 55 Std Roman (12 point) Example: Er ad magnim vel ipsumsan ulputpat.

Mincilit ad eraese vendre erosto el iniscid uissed dipisl eum zzriurer sisi blaore vendreet ipsum.

Font: Helvetica Neue Condensed (14 point) Example: Er ad magnim vel ipsumsan ulputpat. Mincilit ad eraese vendre erosto el iniscid uissed dipisl eum zzriurer sisi blaore vendreet ipsum.

Font variations Helvetica Neue Std 56 Italic Helvetica Neue Bold Std 75 Bold Helvetica Neue Bold Std 76 Italic

Alternate sans serif font Arial (14 point)

Serif fonts

Font: Garamond Pro Regular (12 point)

Example: Er ad magnim vel ipsumsan ulputpat. Mincilit ad eraese vendre erosto el iniscid uissed dipisl eum zzriurer sisi blaore vendreet ipsum.

Font: Garamond(14 point) Example: Er ad magnim vel ipsumsan ulputpat. Mincilit ad eraese vendre erosto el iniscid uissed dipisl eum zzriurer sisi blaore vendreet ipsum.

Font variations Garamond Pro Italic Garamond Pro Bold Garamond Pro Bold Italic

Alternate serif font Times New Roman (14 point)

Font exceptions Exceptions might include advertisements, special events and conferences. Other fonts can be used for the main headline, but all body text should conform to the primary font guidelines.

Web font/typography preferences Font: Verdana or Arial at 100 percent.

Color: Preferred color choices are black or dark color type on white background.

Fonts and typography

Sample one

1. Headline: Garamond Pro Regular (Bold)

2. Subhead and secondary: Garamond Pro Medium

3. Body text: Helvetica Neue 57 can be used as an alternative.

4. Quotes/secondary: Helvetica Neue LT Std 57 Condensed Oblique

Lorem ipsum dolor sit amet Mincilit ad eraese vendre erosto Sed ut perspiciatis unde omnis iste natus error sit voluptatem accusantium doloremque |laudantium, totam rem aperiam, eaque ipsa quae ab illo inventore veritatis et quasi architecto beatae vitae dicta sunt explicabo.

“At vero eos et accusamus et iusto odio dignissimos ducimus qui blanditiis”

Lorem ipsum dolor sit amet Mincilit ad eraese vendre erosto

Sed ut perspiciatis unde omnis iste natus error sit voluptatem accusantium doloremque laudantium, totam rem aperiam, eaque ipsa quae ab illo inventore veritatis et quasi architecto beatae vitae dicta sunt explicabo.

“At vero eos et accusamus et iusto odio digns ducimus qui blanditiis”

Sample two

1. Headline: Helvetica Neue LT Std 75 Bold Condensed

2. Subhead and secondary: Helvetica Neue LT Std 57 Condensed

3. Body text: Garamond Pro Regular

4. Quotes/secondary: Garamond Pro Italic

Typography Typography is the art of arranging written type (letters). Typography takes type and makes it have more appeal. It also makes type more legible and easier to read. Arranging type includes choosing the following:

• Line lengths

• Line-spacing (also known as leading)

• Point sizes

• Space between letters (also known as kerning)

• Spacing of letters (also known as tracking)

• Typefaces

Limit decorative or unusual fonts Use decorative fonts sparingly and only when consistent with the message or tone of the publication. This includes fit-to-path text. All words used decoratively should be repeated in the text.

Limit use of bold face and italics Bold face and italics are intended for emphasis of selected words and phrases and should be used sparingly.

Underlining for emphasis is discouraged It decreases readability.

Limit font families per publication Mixing more than two font families detracts from the design, decreases readability and is discouraged.

Limit the number of color screens and the screen density High contrast of type to background color increases readability. Screens or shaded areas behind text or the Oregon Department of Human Services logo can limit readability. Screen density should be no more than 15 percent behind black or very dark text (shaded boxes above are at 10 percent).

Limit text blocks over photographs or illustrations They should only be used when there is a high contrast between the type and background image.

Flush left and ragged right paragraph formatting (limit justified text) Justified text is harder to read as it creates white space patterns that the eye wants to follow.

Text spacing Use sufficient leading and suitable paragraph widths (no more than 61/2" on a standard 81/2" x 11" page) to enhance readability.

Text color There must be a high contrast of background to text color for readability.

GRAPHIC STANDARDS

Americans with Disabilities Act basics A well-crafted publication is the result of a successful combination of writing, design, images and typography.

Fourteen-point (14 pt.) type/font (equivalent or larger) will be used in the body of the publication, when possible, to enhance readability and comply with the Americans with Disabilities Act (ADA) standards.

Twelve-point type/font (12 pt.) is the minimum allowable font size. Use uniform font size and spacing throughout your documents. Upper and lowercase letters should not touch in paragraphs. Use eighteen-point (18 pt.) type and larger for all large-print publications.

Oregon Department of Human Services (ODHS) uses The Associated Press Stylebook for guidance in capitalization, punctuation, abbreviation and word usage. All materials shall follow the ODHS|OHA Style Manual for writing. To download or view the ODHS|OHA Style Manual for writing here:

https://sharedsystems.dhsoha.state.or.us/DHSForms/Served/me9412.pdf

Here are a few important highlights:

Initial caps Capitalize the first word of sentences, headings, captions, etc.

All caps Words in ALL CAPS decrease readability and are discouraged.

Underlining Do not underline for emphasis. Use large type, italics, boldface or a combination.

Flush left As a general rule, align your body copy, headings, etc., flush left. It’s easier to read than centered copy because your eye can easily travel down the page and doesn’t have to search the page for information.

Numbers Spell out numbers one through nine; use numerals for 10 and above, except for people’s ages, street addresses and percentages — always use numerals for these.

Phone numbers Always include the area code and use dashes (not parentheses) for screen-reader compatibility.

For example: 503-555-5555.

Acronyms and abbreviations Spell out on first reference on page. For example, Oregon Department of Human Services (Oregon Department of Human Services); the Health Insurance Portability and Accountability Act (HIPAA).

Web, website Web is capitalized when referring to the Web. Website is one word.

Quotation marks The period and the comma always go inside the quotation marks. The dash, semicolon, question mark and exclamation point go inside the quotation marks when they apply to the quoted matter only. They go outside when they apply to the whole sentence.

GRAPHIC STANDARDS

General readability https://sharedsystems.dhsoha.state.or.us/DHSForms/Served/me9412.pdf

Oregon Department of Human Services will provide auxiliary aids and services or alternate format communication to individuals with disabilities to ensure an equal opportunity to participate in and enjoy the benefits of a service, program or activity. The exception would be if it would result in a fundamental alteration of the program or an undue financial or administrative burden.

Alternate format statement for publications that originate from a specific program:

You can get this document in other languages, large print, braille or a format you prefer. Contact [Program] at [phone number] or email [email address]. We accept all relay calls or you can dial 711.

Note:

These above statement have been translated into several languages. Please contact the Publications and Creative Services Office for your translation needs. See page 3 for more information.

None-discrimination statement:

The Oregon Department of Human Services (ODHS) and the Oregon Health Authority (OHA) do not discriminate against anyone. This means that Oregon Department of Human Services will help all who qualify and will not treat anyone differently because of age, race, color, national origin, gender, religion, political beliefs, disability or sexual orientation1.

You may file a complaint if you believe Oregon Department of Human Services treated you differently for any of these reasons. To file a complaint with the state, you can call the Governor’s Advocacy Office at 1-800-442-5238 (TTY 711) or write to their office at: Governor’s Advocacy Office, 500 Summer Street NE, E17, Salem, OR 97301.

You can find a complaint form in the Information and Referral Packet (Oregon Department of Human Services 6609).

1 Sexual orientation is protected by the state, but not federal laws.

Alternate format and non-discrimination statement

Representing Oregon Department of Human Services at events By law, you are required by to provide appropriate accommodations for people with disabilities. This is in the case when providing both services and information to the public.

For an event, it is suggested that you use the following message in your promotional materials:

Everyone has a right to know about and use Oregon Department of Human Services (Oregon Department of Human Services) programs and services.

Oregon Department of Human Services provides free help. Some examples of the free help Oregon Department of Human Services can provide are:

If you need help or have questions, please contact: [Program Contact] at [phone number, 711 TTY] at least [amount of time, usually 48 hours] before the meeting.

Federal ADA law Providing accommodations is a federal law, called the The Americans with Disabilities Act (ADA). Following this law is a mirror to the policy for services and information you provide to other employees.

Accommodations

Oregon

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Person's Name goes here Title goes here Office name goes here (cont.)

extra if needed

500 Summer St. NE, E-25 Salem, OR 97301 Desk: 503-945-XXXX Cell: 503-XXX-XXXX email@dhsoha.state.or.us

FAX: 503-947-5461

Person's Name goes here extra if needed

Title goes here Office name goes here (cont.)

500 Summer St. NE, E-25 Salem, OR 97301 Desk: 503-945-XXXX Cell: 503-XXX-XXXX email@dhsoha.state.or.us

FAX: 503-947-5461

Person's Name goes here extra if needed

Title goes here Office name goes here (cont.)

500 Summer St. NE, E-25 Salem, OR 97301 Desk: 503-945-XXXX Cell: 503-XXX-XXXX email@dhsoha.state.or.us

FAX: 503-947-5461

Person's Name goes here extra if needed

Title goes here Office name goes here (cont.)

500 Summer St. NE, E-25 Salem, OR 97301 Desk: 503-945-XXXX Cell: 503-XXX-XXXX email@dhsoha.state.or.us

FAX: 503-947-5461

Person's Name goes here extra if needed

Title goes here Office name goes here (cont.)

500 Summer St. NE, E-25 Salem, OR 97301 Desk: 503-945-XXXX Cell: 503-XXX-XXXX email@dhsoha.state.or.us

FAX: 503-947-5461

extra if needed

Person's Name goes here Title goes here Office name goes here (cont.)

extra if needed

500 Summer St. NE, E-25 Salem, OR 97301 Desk: 503-945-XXXX Cell: 503-XXX-XXXX email@dhsoha.state.or.us

FAX: 503-947-5461

Person's Name goes here extra if needed

Title goes here Office name goes here (cont.)

500 Summer St. NE, E-25 Salem, OR 97301 Desk: 503-945-XXXX Cell: 503-XXX-XXXX email@dhsoha.state.or.us

FAX: 503-947-5461

Person's Name goes here extra if needed

Title goes here Office name goes here (cont.)

500 Summer St. NE, E-25 Salem, OR 97301 Desk: 503-945-XXXX Cell: 503-XXX-XXXX email@dhsoha.state.or.us

FAX: 503-947-5461

Person's Name goes here extra if needed

Title goes here Office name goes here (cont.)

500 Summer St. NE, E-25 Salem, OR 97301 Desk: 503-945-XXXX Cell: 503-XXX-XXXX email@dhsoha.state.or.us

FAX: 503-947-5461

Person's Name goes here Title goes here Office name goes here (cont.)

500 Summer St. NE, E-25 Salem, OR 97301 Desk: 503-945-XXXX Cell: 503-XXX-XXXX email@dhsoha.state.or.us

FAX: 503-947-5461

Standard card example (update)

How do I order new business cards, letterhead and envelopes?

The Oregon Department of Human Services stationary can be ordered online through the website “MyOrderDesk”.

Envelopes, letterhead and business card orders can be entered into standard templates that create an immediate PDF proof for every order, including standard business cards! Also, your orders are kept in a history for two years, from which you can reorder without having to fill out the information again. All of your default contact info preloads the form, too!

Each location can be issued a login, which may be shared by all at that location. The primary user’s contact info would be used in the login profile. Optionally, a generic email could be requested from your IS department and access to its mailbox granted to the whole location.

To sign up for “MyOrderDesk”, just visit www.myorderdesk.com/oceprintshop. Then follow the two-step instructions to request a user login. If a login already exists, you would be referred to the primary user of that user login. If you need assistance, please contact OCE at 503-373-0148 or email oceprintshop@oce.oregon.gov.

GRAPHIC STANDARDS

Stationary http://www.myorderdesk.com/oceprintshop http://www.myorderdesk.com/oceprintshop mailto:oceprintshop%40oce.oregon.gov?subject=MyOrderDesk%20question

We have downloadable templates for letterhead, PowerPoint presentations, memos and fact sheets.

The Publications and Creative Services Office will continue to develop templates, so please check the templates and logos section on the ODHS|OHA OWL intranet page here. Form interactivity is similar to the below sample, but if you need any assistance please contact us at: DHS-OHA.PublicationRequest@dhsoha.state.or.us

Sample letterhead

“Safety, health and independence for all Oregonians” An Equal Opportunity Employer

Department of Human Services

(Enter) Letter contents

Enter Office or Program name Enter street address

Enter City, State, ZIP Enter "Voice" and the phone number or delete

Enter "FAX" or "TTY" and the phone number or delete Enter website (URL), "TTY" and phone number or delete

Once downloaded, you can enter your information in each form field. Fields that list “Enter” may need specific information.

The prompt for the content of your document also starts with “Enter” followed by what and how to format the text.

You can access many templates by clicking here.

• Including agency brand

• Letterhead templates

• Memo templates

• Basic fact sheet templates

• Fax coversheet templates

• Powerpoint templates

• News/Media Release templates

• Policy templates https://dhsoha.sharepoint.com/teams/ Hub-ODHSOHA-PCS/SitePages/ Templates-Download.aspx

GRAPHIC STANDARDS

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Oregon Department of Human Services 2022 Version 1.0 (01/01/2021) Publications and Creative Services

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