Maintenance and Service for Chillers at Various Facilities in Lincoln and Omaha, NE

The State of Nebraska State Purchasing Bureau has issued Request for Proposal (RFP) Number 122255 O5 seeking a qualified vendor to provide comprehensive maintenance and service for chillers at various state facilities in Lincoln and Omaha. The solicitation covers 11 specific locations and involves 19 pieces of cooling equipment, including water-cooled and air-cooled chillers from manufacturers like Trane, McQuay, York, Carrier, Liebert, and Lennox. The contract requires full-scope preventive maintenance to be performed monthly and annually, with specific requirements including scheduled maintenance, performance conferences, and specialized testing such as Eddy-Current testing. The initial contract term is two years with options to renew for three additional one-year periods, and electronic proposal responses are due on July 23, 2025, at 2:00 PM Central Time, with an anticipated contract award date of August 15, 2025. Evaluation criteria will include price, location, quality, delivery time, and vendor qualifications, with pricing to remain fixed for the first year and potential increases of up to 5% in subsequent years subject to state approval.

The RFP does not explicitly outline specific set-aside designations or restrictions for disadvantaged enterprises. The contract covers chiller maintenance across state agencies including the Department of Administrative Services (DAS), State Building Division (SBD), and Nebraska Department of Transportation (NDOT), with chiller sizes ranging from 42 to 396 tons. While specific budget ranges are not detailed, the cost sheet provides a comprehensive pricing matrix allowing bidders to quote monthly and annual maintenance rates for each facility, with separate rates for standard business hours and premium/after-hours labor. The contract includes provisions for hourly labor rates and requests percentage discounts from manufacturers, with explicit statements that no additional travel, fuel adjustment, or emergency call-back labor expenses will be approved during the contract term. Vendors will be required to provide electronic reports and maintain detailed maintenance schedules, with the state reserving the right to add or subtract locations by mutual agreement.