122255 O5 SOLICITATION ADDENDUM (1) Attachment Idocx.docx

This document is a Solicitation Addendum One for Request for Proposal (RFP) Number 122255 O5, issued by the State of Nebraska State Purchasing Bureau, covering maintenance and service for chillers at various facilities in Lincoln and Omaha. The solicitation seeks a qualified vendor to provide comprehensive maintenance for 19 pieces of cooling equipment across 11 specific locations, including water-cooled and air-cooled chillers from manufacturers like Trane, McQuay, York, Carrier, Liebert, and Lennox. The proposal responses are due on July 23, 2025, at 2:00 PM Central Time, with an anticipated contract award date of August 15, 2025. The initial contract term is two years with options to renew for three additional one-year periods, requiring full-scope preventive maintenance to be performed monthly and annually, including scheduled maintenance, performance conferences, and specialized testing such as Eddy-Current testing.

The contract covers chiller maintenance for state agencies including the Department of Administrative Services (DAS), State Building Division (SBD), and Nebraska Department of Transportation (NDOT), with chiller sizes ranging from 42 to 396 tons. Pricing will remain fixed for the first year, with potential increases of up to 5% in subsequent years subject to state approval. The cost sheet provides a comprehensive pricing matrix allowing bidders to quote monthly and annual maintenance rates for each facility, with separate rates for standard business hours and premium/after-hours labor. The RFP includes provisions for hourly labor rates and requests percentage discounts from manufacturers, with explicit statements that no additional travel, fuel adjustment, or emergency call-back labor expenses will be approved during the contract term. Vendors must provide electronic reports and maintain detailed maintenance schedules, with the state reserving the right to add or subtract locations by mutual agreement.