ATTACHMENT I REV 2.xlsx

The document is an Excel attachment (Attachment I REV 2) for Request for Proposal (RFP) 122255 O5 issued by the Nebraska State Purchasing Bureau, involving the Department of Administrative Services (DAS), State Building Division (SBD), and Nebraska Department of Transportation (NDOT). The RFP seeks a qualified vendor to provide comprehensive maintenance and service for 19 cooling units at 11 different facilities in Lincoln and Omaha, including water-cooled, air-cooled, and specialized chillers from manufacturers such as Trane, McQuay, York, Carrier, Liebert, and Lennox. The contract covers chiller sizes ranging from 42 to 380 tons, with a required full-scope preventive maintenance schedule performed monthly and annually. Electronic proposal responses are due on July 23, 2025, at 2:00 PM Central Time, with an anticipated contract award date of August 15, 2025. The initial contract term is two years, with options to renew for three additional one-year periods.

The pricing structure allows bidders to quote monthly and annual maintenance rates for each facility, with separate rates for standard business hours and premium/after-hours labor. While no specific budget ranges are detailed, the contract includes provisions for hourly labor rates and requests percentage discounts from manufacturers. No additional travel, fuel adjustment, or emergency call-back labor expenses will be approved during the contract term. Pricing will remain fixed for the first year, with potential increases of up to 5% in subsequent years subject to state approval. Evaluation criteria will include price, location, quality, delivery time, and vendor qualifications. The state reserves the right to add or subtract locations by mutual agreement, and vendors must provide electronic reports and maintain detailed maintenance schedules. No explicit set-aside designations or restrictions for disadvantaged enterprises are mentioned in the RFP.