122255 O5 Cost Sheet Revised Hayes July 30, 2025.xlsx
XLSX spreadsheet 15 KB Posted
- Solicitation number
- 122255 O5
- Issued by
- Blaine County, Nebraska
About this file
This is a Cost Sheet for Request for Proposal (RFP) 122255 O5 issued by the Nebraska State Purchasing Bureau, involving chiller maintenance services for various state facilities in Lincoln and Omaha. The solicitation covers 11 specific locations with 19 cooling equipment units, requiring comprehensive monthly and annual preventive maintenance across state agencies including the Department of Administrative Services (DAS), State Building Division (SBD), and Nebraska Department of Transportation (NDOT). The initial contract period is two years, with options for three additional one-year renewals, and electronic proposal responses were due on July 23, 2025, with an anticipated contract award date of August 15, 2025.
The cost sheet details a structured pricing model with escalating rates across eight contract years, including monthly and annual maintenance costs for each facility. Hourly labor rates are specified for business hours ($115-$148) and premium hours, with overtime and double-time rates also outlined. The contract includes a consistent 15% percentage discount across multiple chiller manufacturers including Trane, McQuay, York, Carrier, Liebert, and Lennox. Travel expenses are included for all facilities, with an explicit statement that no additional travel, fuel adjustment, or emergency call-back labor expenses will be approved during the contract term. The pricing structure allows for incremental cost increases across contract years while maintaining a fixed percentage discount model for parts and equipment.
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122255 O5 Cost Sheet
COST SHEET - REVISED
Request for Proposal 122255 O5
Bidders Name: HAYES MECHANICAL 7/30/2025
| Travel expenses are to be included for all facilities. No additional travel, fuel adjustment, or emergency call-back labor expenses will be approved during the contract term. | |||||||||||||||||
| Initial Contract Period | |||||||||||||||||
| Year 1 | Initial Contract Period | ||||||||||||||||
| Year 2 | Renewal One - Year 3 | Renewal One - Year 4 | Renewal Two - Year 5 | Renewal Two - Year 6 | Renewal Three - Year 7 | Renewal Three - Year 8 | |||||||||||
| Facility | Monthly Chiller Maintenance / Inspection | Annual Maintenance / Inspection | Monthly Chiller Maintenance / Inspection | Annual Maintenance / Inspection | Monthly Chiller Maintenance / Inspection | Annual Maintenance / Inspection | Monthly Chiller Maintenance / Inspection | Annual Maintenance / Inspection | Monthly Chiller Maintenance / Inspection | Annual Maintenance / Inspection | Monthly Chiller Maintenance / Inspection | Annual Maintenance / Inspection | Monthly Chiller Maintenance / Inspection | Annual Maintenance / Inspection | Monthly Chiller Maintenance / Inspection | Annual Maintenance / Inspection | |
| DAS- SBD |
1526 K Street, Lincoln (1 Unit)
| M/S - CVHE320/ LO4L05021 | $180.00 | $ 3,120.00 | $187.00 | $3,244.00 | $194.00 | $3,374.00 | $202.00 | $3,509.00 | $210.00 | $3,649.00 | $218.00 | $3,795.00 | $227.00 | $3,947.00 | $236.00 | $4,105.00 |
| DAS-SBD, Transportation Service Bureau |
1400 M Street, Lincoln (1 Unit)
| M/S - RAUJC50E/ C10E2265 | $180.00 | $ 520.00 | $187.00 | $540.00 | $194.00 | $562.00 | $202.00 | $584.00 | $210.00 | $607.00 | $218.00 | $631.00 | $227.00 | $656.00 | $236.00 | $682.00 |
| DAS-SBD, State Testing Lab |
3701 South 14th Street, Lincoln (1 Units)
| M/S - RTAC1854U/ U090G04976 | $90.00 | $ 1,040.00 | $93.50 | $1,083.00 | $97.00 | $1,124.50 | $101.00 | $1,169.50 | $105.00 | $1,216.50 | $109.00 | $1,265.00 | $113.50 | $1,315.50 | $118.00 | $1,368.00 |
| DAS-SBD, State Testing Lab |
3701 South 14th Street, Lincoln (1 Units)
| M/S - RTAC1854U/ U090G04977 | $90.00 | $ 1,040.00 | $93.50 | $1,083.00 | $97.00 | $1,124.50 | $101.00 | $1,169.50 | $105.00 | $1,216.50 | $109.00 | $1,265.00 | $113.50 | $1,315.50 | $118.00 | $1,368.00 |
| DAS-SBD, Data Center |
501 South 14th Street, Lincoln (1 Units)
| M/S - WPV250/ STNU080500045 | $90.00 | $1,560.00 | $93.50 | $1,622.00 | $97.00 | $1,687.00 | $101.00 | $1,754.50 | $105.00 | $1,824.50 | $109.00 | $1,897.50 | $113.50 | $1,973.50 | $118.00 | $2,052.50 |
| DAS-SBD, Data Center |
501 South 14th Street, Lincoln (1 Units)
| M/S - WMC290D/ STNU080300082 | $90.00 | $1,560.00 | $93.50 | $1,622.00 | $97.00 | $1,687.00 | $101.00 | $1,754.50 | $105.00 | $1,824.50 | $109.00 | $1,897.50 | $113.50 | $1,973.50 | $118.00 | $2,052.50 |
| DAS-SBD, Staff Training Academy |
2320 N. 57th Street, Lincoln (1 unit)
| M/S - RTAA080AYF01A0C0KS/ U95H29420 | $180.00 | $ 1,040.00 | $187.00 | $1,081.00 | $194.00 | $1,124.00 | $202.00 | $1,169.00 | $210.00 | $1,216.00 | $218.00 | $1,265.00 | $227.00 | $1,316.00 | $236.00 | $1,369.00 |
| DAS-SBD, Governor's Residence |
1425 H Street, Lincoln
| M/S - CUAC490Q3-T3ZDH/ D18J1185 | $180.00 | $ 1,040.00 | $187.00 | $1,081.00 | $194.00 | $1,124.00 | $202.00 | $1,169.00 | $210.00 | $1,216.00 | $218.00 | $1,265.00 | $227.00 | $1,316.00 | $236.00 | $1,369.00 |
| NDOT |
1400 Nebraska Parkway, Building #00203, Lincoln
| M/S - WMC048D | $ 120.00 | $ 1,040.00 | $124.00 | $1,081.00 | $129.00 | $1,124.00 | $134.00 | $1,169.00 | $140.00 | $1,216.00 | $146.00 | $1,265.00 | $152.00 | $1,316.00 | $158.00 | $1,369.00 |
| NDOT |
1500 Nebraska Parkway, Building #00201, Lincoln
| M/S - WMC0600D | $ 120.00 | $ 1,040.00 | $124.00 | $1,081.00 | $129.00 | $1,124.00 | $134.00 | $1,169.00 | $140.00 | $1,216.00 | $146.00 | $1,265.00 | $152.00 | $1,316.00 | $158.00 | $1,369.00 |
| NDOT |
1600 Nebraska Parkway, Building #00202, Lincoln
| M/S - LO132SE | $ 120.00 | $ 1,040.00 | $124.00 | $1,081.00 | $129.00 | $1,124.00 | $134.00 | $1,169.00 | $140.00 | $1,216.00 | $146.00 | $1,265.00 | $152.00 | $1,316.00 | $158.00 | $1,369.00 |
| NDOT |
5001 South 14th Street, Building #00101, Lincoln
| M/S - AGR055AM12/ 59B8140601 | $ 150.00 | $ 1,040.00 | $ 159.00 | $1,081.00 | $167.00 | $1,124.00 | $173.00 | $1,169.00 | $182.00 | $1,216.00 | $189.00 | $1,265.00 | $195.00 | $1,316.00 | $203.00 | $1,369.00 |
| NDOT - State Operations Center |
4425 S 108th Street, Building #20113 Omaha
| M/S - 48HJF007-551 / 48HJE006-541 / ZGA060S4BM1Y / 48HJE005-551 | $ 180.00 | n/a | $188.00 | n/a | $195.00 | n/a | $202.00 | n/a | $207.00 | n/a | $217.00 | n/a | $225.00 | n/a | $233.00 | n/a |
| NDOT - State Operations Center |
4425 S 108th Street, Building #20113 Omaha
| M/S - CSF165-Y | $ 72.00 | n/a | $ 75.00 | n/a | $ 78.00 | n/a | $ 81.00 | n/a | $ 83.00 | n/a | $ 86.00 | n/a | $ 89.00 | n/a | $ 93.00 | n/a |
| NDOT - State Operations Center |
4425 S 108th Street, Building #20113 Omaha
| M/S - HMF28A0CAES8483 | $ 72.00 | n/a | $ 75.00 | n/a | $ 78.00 | n/a | $ 81.00 | n/a | $ 83.00 | n/a | $ 86.00 | n/a | $ 89.00 | n/a | $ 93.00 | n/a |
| NDOT - State Operations Center |
4425 S 108th Street, Building #20113 Omaha M/S - ZGB060S4EQ1Y $ 36.00 n/a $ 37.00 n/a $ 39.00 n/a $ 40.00 n/a $ 42.00 n/a $ 43.00 n/a $ 45.00 n/a $ 47.00 n/a
| Hourly labor rate | ||||||||
| (Business hours, 7:00 am to 3:30 pm M-F) | $ 115.00 | $ 119.00 | $ 123.00 | $ 128.00 | $ 133.00 | $ 138.00 | $ 143.00 | $ 148.00 |
| Premium hourly labor rate | |||||||||||
| (Outside normal business hours) | OT (after hours and Sat) | $ 166.00 | $ 171.00 | $ 180.00 | $ 185.00 | $ 192.00 | $ 199.00 | $ 206.00 | $ 213.00 | ||
| DT (Sun & Holiday) | $ 217.00 | $ 224.00 | $ 237.00 | $ 243.00 | $ 252.00 | $ 261.00 | $ 270.00 | $ 279.00 |
| Percentage Discount off Manufactures Price List | ||||||||
| Manufacturer | Percentage Discount | Percentage Discount | Percentage Discount | Percentage Discount | Percentage Discount | Percentage Discount | Percentage Discount | Percentage Discount |
| Trane | 15% | 15% | 15% | 15% | 15% | 15% | 15% | 15% |
| McQuay | 15% | 15% | 15% | 15% | 15% | 15% | 15% | 15% |
| Drake | 15% | 15% | 15% | 15% | 15% | 15% | 15% | 15% |
| Dalkin | 15% | 15% | 15% | 15% | 15% | 15% | 15% | 15% |
| York | 15% | 15% | 15% | 15% | 15% | 15% | 15% | 15% |
| Carrier | 15% | 15% | 15% | 15% | 15% | 15% | 15% | 15% |
| Liebert | 15% | 15% | 15% | 15% | 15% | 15% | 15% | 15% |
| Lennox | 15% | 15% | 15% | 15% | 15% | 15% | 15% | 15% |
| Other (indicate): ___________________ |
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