122255 O5 FinalEvaluationDocument ch.xlsx

This is a Final Evaluation Document for Request for Proposal (RFP) Number 122255 O5, issued by the State of Nebraska State Purchasing Bureau for maintenance and service of chillers at various facilities in Lincoln and Omaha. The solicitation covers comprehensive maintenance for 19 pieces of cooling equipment across 11 specific locations, including water-cooled and air-cooled chillers from manufacturers such as Trane, McQuay, York, Carrier, Liebert, and Lennox. The initial contract term is two years, with options to renew for three additional one-year periods. Electronic proposal responses were due on July 23, 2025, at 2:00 PM Central Time, with an anticipated contract award date of August 15, 2025.

The evaluation document shows that Hayes Mechanical was the selected vendor, with a total monthly cost of $1,950 for the first year and $2,028 for the second year. The total annual costs are $15,080 for year one and $19,058 for year two. The contract covers chiller maintenance for state agencies including the Department of Administrative Services (DAS), State Building Division (SBD), and Nebraska Department of Transportation (NDOT). Pricing is fixed for the first year, with potential increases of up to 5% in subsequent years subject to state approval. The contract includes provisions for monthly and annual preventive maintenance, performance conferences, and specialized testing such as Eddy-Current testing, with specific requirements for electronic reporting and maintenance scheduling.