122255 O5 - SOLICITATION LIST OF RESPONDENTS.docx

This document is a Solicitation List of Respondents for Request for Proposal (RFP) 122255 O5, issued by the Nebraska State Purchasing Bureau for maintenance and service of chillers at various facilities in Lincoln and Omaha. The solicitation covers comprehensive maintenance for 19 pieces of cooling equipment across 11 specific locations, involving water-cooled and air-cooled chillers from manufacturers like Trane, McQuay, York, Carrier, Liebert, and Lennox. The proposal responses are due on July 23, 2025, at 2:00 PM Central Standard Time, with an anticipated contract award date of August 15, 2025. The initial contract term is two years, with options to renew for three additional one-year periods, and requires monthly and annual preventive maintenance, including scheduled maintenance, performance conferences, and specialized testing such as Eddy-Current testing.

The solicitation allows vendors to quote monthly and annual maintenance rates for each facility, with separate rates for standard business hours and premium/after-hours labor. Pricing will remain fixed for the first year, with potential increases of up to 5% in subsequent years subject to state approval. The contract covers state agencies including the Department of Administrative Services (DAS), State Building Division (SBD), and Nebraska Department of Transportation (NDOT), with chiller sizes ranging from 42 to 396 tons. The evaluation criteria will include price, location, quality, delivery time, and vendor qualifications. At the time of this document, Hayes Mechanical was the only respondent listed on the solicitation list, and the contract includes provisions for electronic reporting, detailed maintenance schedules, and the state's right to add or subtract locations by mutual agreement.