ATTACHMENT I REV 2.xlsx

This document is an attachment (ATTACHMENT I REV 2) for a Request for Proposal (RFP) Number 122255 O5 issued by the Nebraska State Purchasing Bureau, involving the Department of Administrative Services (DAS), State Building Division (SBD), and Nebraska Department of Transportation (NDOT). The RFP seeks a qualified vendor to provide comprehensive maintenance and service for 19 cooling equipment units located across 11 facilities in Lincoln and Omaha, Nebraska. The equipment includes water-cooled and air-cooled chillers from manufacturers such as Trane, McQuay, York, Carrier, Liebert, and Lennox, with chiller sizes ranging from 42 to 380 tons. The contract has an initial two-year term with options to renew for three additional one-year periods, and electronic proposal responses are due on July 23, 2025, at 2:00 PM Central Time, with an anticipated contract award date of August 15, 2025.

The contract requires full-scope preventive maintenance to be performed monthly and annually, including scheduled maintenance, performance conferences, and specialized testing. Evaluation criteria will include price, location, quality, delivery time, and vendor qualifications, with pricing to remain fixed for the first year and potential increases of up to 5% in subsequent years subject to state approval. The pricing matrix allows bidders to quote monthly and annual maintenance rates for each facility, with separate rates for standard business hours and premium/after-hours labor. The state requires electronic reports, detailed maintenance schedules, and reserves the right to add or subtract locations by mutual agreement. No additional travel, fuel adjustment, or emergency call-back labor expenses will be approved during the contract term, and vendors will be asked to provide percentage discounts from manufacturers.