122255 O5 - SOLICITATION LIST OF RESPONDENTS.docx

This document is a Solicitation List of Respondents for Request for Proposal (RFP) 122255 O5 issued by the Nebraska State Purchasing Bureau, specifically for maintenance and service of chillers at various facilities in Lincoln and Omaha. The solicitation covers comprehensive maintenance for 11 locations involving 19 pieces of cooling equipment from manufacturers including Trane, McQuay, York, Carrier, Liebert, and Lennox. The proposal responses were due on July 23, 2025, at 2:00 PM CST, with an anticipated contract award date of August 15, 2025. The initial contract term is two years with options to renew for three additional one-year periods, requiring full-scope preventive maintenance to be performed monthly and annually.

The solicitation includes a comprehensive pricing matrix allowing vendors to quote monthly and annual maintenance rates for each facility, with separate rates for standard business hours and premium/after-hours labor. The evaluation criteria will consider price, location, quality, delivery time, and vendor qualifications, with pricing to remain fixed for the first year and potential increases of up to 5% in subsequent years subject to state approval. The contract covers chiller maintenance across state agencies including the Department of Administrative Services, State Building Division, and Nebraska Department of Transportation, with chiller sizes ranging from 42 to 396 tons. Hayes Mechanical was documented as a respondent to this solicitation, and the state reserves the right to add or subtract locations by mutual agreement.