122255 O5 SOLICITATION ADDENDUM (1) Attachment Idocx.docx

This document is a Solicitation Addendum One for Request for Proposal (RFP) Number 122255 O5, issued by the Nebraska State Purchasing Bureau for maintenance and service of chillers at various facilities in Lincoln and Omaha. The solicitation covers comprehensive maintenance for 19 cooling equipment pieces across 11 specific locations, including water-cooled and air-cooled chillers from manufacturers such as Trane, McQuay, York, Carrier, Liebert, and Lennox. The proposal responses are due on July 23, 2025, at 2:00 PM Central Time, with an anticipated contract award date of August 15, 2025. The initial contract term is two years, with options to renew for three additional one-year periods, and requires monthly and annual preventive maintenance, performance conferences, and specialized testing like Eddy-Current testing.

The pricing structure allows bidders to quote monthly and annual maintenance rates for each facility, with separate rates for standard business hours and premium/after-hours labor. Vendors must provide percentage discounts from manufacturers and electronic maintenance reports, with no additional travel, fuel adjustment, or emergency call-back labor expenses approved during the contract term. The evaluation criteria will include price, location, quality, delivery time, and vendor qualifications, with pricing remaining fixed for the first year and potential increases up to 5% in subsequent years subject to state approval. The contract covers chiller maintenance for state agencies including the Department of Administrative Services (DAS), State Building Division (SBD), and Nebraska Department of Transportation (NDOT), with chiller sizes ranging from 42 to 396 tons. The state reserves the right to add or subtract locations by mutual agreement.