ATTACHMENT I REV 2.xlsx

This file is an Excel spreadsheet (Attachment I Rev 2) for a Request for Proposal (RFP) 122255 O5 issued by the State of Nebraska, involving the Department of Administrative Services (DAS), State Building Division (SBD), and Nebraska Department of Transportation (NDOT). The RFP seeks a vendor to provide comprehensive maintenance and service for 19 cooling units across 11 locations in Lincoln and Omaha, including water-cooled, air-cooled, centrifugal, screw, and reciprocal chillers from manufacturers like Trane, McQuay, York, Carrier, Liebert, and Lennox. Chiller sizes range from 42 to 380 tons. The proposal responses are due on July 23, 2025, at 2:00 PM Central Time, with an anticipated contract award date of August 15, 2025. The initial contract term is two years, with options to renew for three additional one-year periods, and requires full-scope preventive maintenance to be performed monthly and annually.

The contract evaluation will consider pricing, location, quality, delivery time, and vendor qualifications, with pricing to remain fixed for the first year and potential increases up to 5% in subsequent years subject to state approval. While no specific set-aside designations are mentioned, the RFP includes a comprehensive pricing matrix allowing bidders to quote monthly and annual maintenance rates for each facility, with separate rates for standard business hours and premium/after-hours labor. The state requires electronic reports, detailed maintenance schedules, and reserves the right to add or subtract locations by mutual agreement. No additional travel, fuel adjustment, or emergency call-back labor expenses will be approved during the contract term, and vendors must provide percentage discounts from manufacturers.