122255 O5 Q&A ADDENDUM TWO.docx
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- Solicitation number
- 122255 O5
- Issued by
- Blaine County, Nebraska
About this file
This document is an Addendum Two for Request for Proposal (RFP) 122255 O5 issued by the Nebraska State Purchasing Bureau, covering maintenance and chiller service at various facilities in Lincoln and Omaha. The solicitation seeks a qualified vendor to provide comprehensive maintenance for 19 pieces of cooling equipment across 11 specific locations, including water-cooled and air-cooled chillers from manufacturers like Trane, McQuay, York, Carrier, Liebert, and Lennox. The proposal responses are due on July 23, 2025, at 2:00 PM Central Time, with an anticipated contract award date of August 15, 2025. The initial contract term is two years with options to renew for three additional one-year periods, requiring full-scope preventive maintenance to be performed monthly and annually.
The contract includes a comprehensive pricing matrix allowing bidders to quote monthly and annual maintenance rates for each facility, with separate rates for standard business hours and premium/after-hours labor. The intent is to provide inspection and preventative maintenance services, with the option to purchase parts and materials as needed, rather than a comprehensive coverage agreement. Pricing will remain fixed for the first year, with potential increases of up to 5% in subsequent years subject to state approval. The maintenance will cover state agencies including the Department of Administrative Services (DAS), State Building Division (SBD), and Nebraska Department of Transportation (NDOT), with chiller sizes ranging from 42 to 396 tons. Vendors will be required to provide electronic reports and maintain detailed maintenance schedules, with the state reserving the right to add or subtract locations by mutual agreement.
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Text version
SOLICITATION ADDENDUM TWO
QUESTIONS AND ANSWERS,
ATTACHMENT I – REV 2,
AND COST SHEET - REVISED
SOLICITATION NUMBER: 122255 O5
Maintenance and Chiller Service at Various Facilities In Lincoln and Omaha, NE Opening Date: July 23, 2025 at 2:00 P.M. CST Addendum Effective Date: July 11, 2025
Please see posted COST SHEET – REVISED.
Please see posted ATTACHMENT I – REV 2.
Questions and Answers
The following are the questions submitted, and answers provided for the above-mentioned solicitation. The questions and answers are to be considered as part of the solicitation. It is the responsibility of bidders to check the State Purchasing Bureau website for all addenda or amendments.
| Question Number |
| RFP |
Section Reference
RFP
Page Number
| Question |
| State Response |
1.
Verification that the model numbers for the chillers listed for NDOT at the following address are correct.
· 1400 Nebraska Parkway, Bldg. 00203, Lincoln, NE
· 1500 Nebraska Parkway, Bldg. 00201, Lincoln, NE
· 1600 Nebraska Parkway, Bldg. 00202, Lincoln, NE Please reference Attachment I – REV 2 for updated information.
2.
| There was no equipment listed for NDOT at the Omaha listed facility, 4425 South 108th Street, Omaha, NE |
| Please reference Attachment I – REV 2 for updated information. |
| 3. |
| V. A. |
Project Description and Scope Is the intent of the agreement to provide an inspection/preventative service (parts and materials for maintenance) or to provide a comprehensive agreement that provides complete coverage on the chillers including parts and materials for repairs?
The intent of the agreement is to provide inspection and preventative maintenance services, with the option to purchase parts and materials as needed. This is not a comprehensive coverage agreement that includes repairs or replacement parts by default. However, parts and materials required for maintenance or repairs may be purchased separately through the awarded contract. Please refer to the cost sheet and provide discount percentages for all applicable brands.
This addendum will be incorporated into the solicitation.
SPB Form 26 Last Revised 4-17-2025
File details come from the government source that posted it. Updated .