122255 O5 Intent to Award.docx

The document is a Solicitation Notice Intent to Award from the Nebraska State Purchasing Bureau (SPB) for RFP 122255 O5, covering maintenance and chiller service at various facilities in Lincoln and Omaha. The contract is for comprehensive maintenance and service of 19 cooling equipment pieces across 11 specific locations, involving water-cooled and air-cooled chillers from manufacturers like Trane, McQuay, York, Carrier, Liebert, and Lennox. The initial contract term is two years, with options to renew for three additional one-year periods. The solicitation required electronic proposal responses due on July 23, 2025, at 2:00 PM Central Time, with an anticipated contract award date of August 15, 2025.

The notice indicates that Hayes Mechanical has been selected as the intended contract awardee. The evaluation criteria included price, location, quality, delivery time, and vendor qualifications, with pricing to remain fixed for the first year and potential increases of up to 5% in subsequent years subject to state approval. The contract covers chiller maintenance for state agencies including the Department of Administrative Services (DAS), State Building Division (SBD), and Nebraska Department of Transportation (NDOT), with chiller sizes ranging from 42 to 396 tons. The RFP included a comprehensive pricing matrix for monthly and annual maintenance rates, with separate rates for standard business hours and premium/after-hours labor, and required vendors to provide electronic reports and maintain detailed maintenance schedules.