122255 O5 RFP.pdf

This document is a state solicitation for Maintenance and Service for Chillers at Various Facilities in Lincoln and Omaha, Nebraska, issued by the State Purchasing Bureau. The solicitation seeks a qualified vendor to provide full-service maintenance and repair for chillers across multiple state-owned locations, including the Department of Administrative Services, State Data Center, State Testing Lab, Transportation Services Bureau, Staff Training Academy, Governor's Residence, and NDOT facilities. The project involves monthly and annual preventative maintenance, inspections, and repair services, with detailed procedures for scheduled maintenance, performance conferences, and reporting. The key dates include a solicitation release on June 30, 2025, with a bidder's conference on July 23, 2025, and anticipated contract award dates between July 30 and August 15, 2025.

The solicitation requires comprehensive insurance coverage, including commercial general liability, workers' compensation, and commercial automobile liability, with specific minimum coverage amounts. Pricing will be evaluated on a competitive basis, with the state reserving the right to accept or reject any portion of the solicitation. The vendor must provide all labor, parts, oils, and materials needed to maintain state equipment, with monthly and annual inspection procedures that include checking refrigerant leaks, electrical connections, control systems, water pressure, and performing detailed technical analyses. The contract includes provisions for potential location additions or subtractions by mutual agreement, and the vendor will be responsible for maintaining chillers at seven initial locations, with the possibility of expansion. The state emphasizes the importance of maintaining equipment reliability and operational efficiency across these critical state facilities.