122255 O5 - SOLICITATION LIST OF RESPONDENTS.docx

The document is a Solicitation List of Respondents for Request for Proposal (RFP) 122255 O5, issued by the Nebraska State Purchasing Bureau for maintenance and service of chillers at various facilities in Lincoln and Omaha. The solicitation seeks a qualified vendor to provide comprehensive maintenance for 19 cooling equipment pieces across 11 specific locations, including water-cooled and air-cooled chillers from manufacturers such as Trane, McQuay, York, Carrier, Liebert, and Lennox. The initial contract term is two years with options to renew for three additional one-year periods, and electronic proposal responses are due on July 23, 2025, at 2:00 PM Central Time, with an anticipated contract award date of August 15, 2025.

The contract requires full-scope preventive maintenance to be performed monthly and annually, with specific requirements including scheduled maintenance, performance conferences, and specialized testing like Eddy-Current testing. Evaluation criteria will include price, location, quality, delivery time, and vendor qualifications, with pricing to remain fixed for the first year and potential increases of up to 5% in subsequent years subject to state approval. The solicitation covers chiller maintenance across state agencies including the Department of Administrative Services (DAS), State Building Division (SBD), and Nebraska Department of Transportation (NDOT), with chiller sizes ranging from 42 to 396 tons. The RFP provides a comprehensive pricing matrix for monthly and annual maintenance rates, with separate rates for standard business hours and premium/after-hours labor, and requires vendors to provide electronic reports and maintain detailed maintenance schedules.