122255 O5 RFP.pdf

This document is a State Solicitation for Maintenance and Service for Chillers at Various Facilities in Lincoln and Omaha, Nebraska, issued by the State Purchasing Bureau. The solicitation seeks a vendor to provide monthly, annual, and incidental preventative maintenance and repairs for chillers at multiple state-owned locations, including the Department of Administrative Services, State Data Center, State Testing Lab, Transportation Services Bureau, Staff Training Academy, Governor's Residence, and NDOT facilities. The project involves comprehensive chiller maintenance, including scheduled preventive maintenance, annual inspections, monthly operational procedures, and emergency repair services. The key dates include a solicitation release on June 30, 2025, with a last day to submit written questions on July 9, 2025, an electronic solicitation opening on July 23, 2025, and a potential contract start date in August 2025.

The solicitation requires the vendor to provide all labor, parts, oil, and materials to maintain chillers, with detailed inspection and maintenance procedures outlined in the document. The vendor must carry specific insurance coverages, including commercial general liability with $2 million aggregate and $1 million per occurrence, workers' compensation, and commercial automobile liability. Pricing will be evaluated on a competitive basis, with the state reserving the right to award single or multiple contracts. The document includes provisions for price increases limited to 5% for the first year of the contract, with subsequent increases subject to state approval. The vendor will be responsible for maintaining a drug-free workplace, complying with civil rights laws, and providing monthly inspection reports and annual comprehensive reports to the designated state facility contacts.