122255 O5 Intent to Award.docx

The document is an Intent to Award file issued by the State of Nebraska State Purchasing Bureau for RFP Number 122255 O5, focusing on comprehensive maintenance and service for chillers at various state facilities in Lincoln and Omaha. The solicitation covers 11 specific locations with 19 pieces of cooling equipment from manufacturers including Trane, McQuay, York, Carrier, Liebert, and Lennox. The contract requires monthly and annual full-scope preventive maintenance, with specific requirements for scheduled maintenance, performance conferences, and specialized testing like Eddy-Current testing. The initial contract term is two years, with options to renew for three additional one-year periods. Electronic proposal responses were due on July 23, 2025, at 2:00 PM Central Time, with an anticipated contract award date of August 15, 2025.

Evaluation criteria will include price, location, quality, delivery time, and vendor qualifications, with pricing to remain fixed for the first year and potential increases of up to 5% in subsequent years subject to state approval. The contract covers chiller maintenance across state agencies including the Department of Administrative Services (DAS), State Building Division (SBD), and Nebraska Department of Transportation (NDOT), with chiller sizes ranging from 42 to 396 tons. While specific budget ranges are not detailed, the cost sheet provides a comprehensive pricing matrix for monthly and annual maintenance rates, with separate rates for standard business hours and premium/after-hours labor. The contract includes provisions for hourly labor rates and requests percentage discounts from manufacturers, with no additional travel, fuel adjustment, or emergency call-back labor expenses to be approved during the contract term.