122255 O5 FinalEvaluationDocument ch.xlsx

The document is a Final Evaluation Document for Request for Proposal (RFP) Number 122255 O5, issued by the State of Nebraska State Purchasing Bureau for maintenance and service of chillers at various facilities in Lincoln and Omaha. The solicitation covers comprehensive maintenance for 19 pieces of cooling equipment across 11 specific locations, including water-cooled and air-cooled chillers from manufacturers such as Trane, McQuay, York, Carrier, Liebert, and Lennox. The initial contract term is two years, with options to renew for three additional one-year periods. Electronic proposal responses were due on July 23, 2025, at 2:00 PM Central Time, with an anticipated contract award date of August 15, 2025.

Hayes Mechanical was evaluated for the contract, with a total monthly cost of $1,950 in the first year and $2,028 in the second year, translating to annual costs of $15,080 and $19,058 respectively. The evaluation criteria include price, location, quality, delivery time, and vendor qualifications. Pricing is fixed for the first year, with potential increases up to 5% in subsequent years subject to state approval. The contract covers chiller maintenance for state agencies including the Department of Administrative Services (DAS), State Building Division (SBD), and Nebraska Department of Transportation (NDOT), with chiller sizes ranging from 42 to 396 tons. The RFP requires monthly and annual preventive maintenance, performance conferences, and specialized testing like Eddy-Current testing, with provisions for electronic reporting and maintenance scheduling.