ATTACHMENT I REV 2.xlsx

The document is an Excel attachment (ATTACHMENT I REV 2.xlsx) for Request for Proposal (RFP) Number 122255 O5, issued by the State of Nebraska State Purchasing Bureau, involving the Department of Administrative Services (DAS), State Building Division (SBD), and Nebraska Department of Transportation (NDOT). The RFP seeks a qualified vendor to provide comprehensive maintenance and service for 19 cooling units across 11 locations in Lincoln and Omaha, including water-cooled, air-cooled, centrifugal, screw, and reciprocal chillers from manufacturers such as Trane, McQuay, York, Carrier, Liebert, and Lennox. The chillers range in size from 42 to 380 tons, with the contract requiring full-scope preventive maintenance to be performed monthly and annually. Electronic proposal responses are due on July 23, 2025, at 2:00 PM Central Time, with an anticipated contract award date of August 15, 2025. The initial contract term is two years, with options to renew for three additional one-year periods.

Pricing terms include fixed rates for the first year and potential increases of up to 5% in subsequent years, subject to state approval. The evaluation criteria will consider price, location, quality, delivery time, and vendor qualifications. The contract includes provisions for hourly labor rates and requests percentage discounts from manufacturers, with no additional travel, fuel adjustment, or emergency call-back labor expenses to be approved. Vendors must provide electronic reports and maintain detailed maintenance schedules, with the state reserving the right to add or subtract locations by mutual agreement. No specific set-aside designations or restrictions for disadvantaged enterprises are explicitly outlined in the RFP. The comprehensive pricing matrix allows bidders to quote monthly and annual maintenance rates for each facility, with separate rates for standard business hours and premium/after-hours labor.