Automated parking guidance system 2024-uwmsn-00719-RFP

The University of Wisconsin-Madison is seeking proposals for an Automated Parking Guidance System (RFP #2024-UWMSN-00719-RFP) to be implemented across multiple campus parking lots, specifically Lot 75, Lot 63, and Lot 60. The procurement involves acquiring and installing a comprehensive parking management solution that includes ultrasonic sensors, LED matrix signs, LED VMS signage, and potentially camera-based detection systems to provide real-time parking space occupancy, dwelling times, and utilization rates. Vendors must provide IP67-rated equipment capable of withstanding inclement weather, ice buildup, and pressure washing, with the ability to push custom messages to monument and LED signage. The university will consider alternative vehicle detection technologies, including wireless battery-operated surface-mounted sensors, provided they meet or exceed specified performance requirements. Proposals must be submitted online through the SciQuest bidding platform by October 25, 2024, with the university's goal of having the equipment installed and operational by August 1, 2025. Potential bidders are required to direct any questions to Brad Bauman via email and must ensure their proposed solutions can integrate with existing electrical and network infrastructure at the specified parking locations.

The RFP does not specify any explicit set-aside designations or restrictions on respondent types, and no incumbent vendors are mentioned. Subcontracting is permitted with prior written approval, and subcontractor costs must be included in the cost proposal. The University reserves the right to assess damages against the contractor for subcontractor performance failures. While no specific budget range is provided, the university does not guarantee any minimum purchase quantity or dollar amount, and the resulting contract is not mandatory for university departments, state agencies, or municipalities. The proposal requires pricing and terms to remain firm for 365 days from the proposal opening date. Existing infrastructure at the sites includes power availability, with some locations requiring trenching or infrastructure modifications to support the new parking guidance system. Vendors will need to work with the university's preferred electrical contractors and potentially utilize existing chase ways, risers, and electrical rooms to implement the solution.