EL-104A CPR-133.pdf

This is a Request for Proposal (RFP) document from the University of Wisconsin-Madison for the procurement and installation of an Automated Parking Guidance System across multiple campus parking lots (Lot 75, Lot 63, and Lot 60). The project involves acquiring and deploying a comprehensive parking management solution featuring ultrasonic sensors, LED matrix signs, LED variable message signs (VMS), and potentially camera-based detection systems to provide real-time parking space occupancy data, dwelling times, and utilization rates. The system must include IP67-rated equipment capable of withstanding inclement weather, ice buildup, and pressure washing, with the ability to push custom messages to monument and LED signage. Proposals must be submitted online through the SciQuest bidding platform (https://bids.sciquest.com/apps/Router/PublicEvent?CustomerOrg=UWisconsin) by October 25, 2024, with the university's target installation and operational date of August 1, 2025. All inquiries should be directed to Brad Bauman at brad.bauman@wisc.edu. The university will consider alternative vehicle detection technologies, including wireless battery-operated surface-mounted sensors, provided they meet or exceed specified performance requirements.

The RFP does not specify an explicit budget range, and the university does not guarantee any minimum purchase quantity or dollar amount. No set-aside designations or restrictions on respondent types are identified, and no incumbent vendors are mentioned. Pricing and terms must remain firm for 365 days from the proposal opening date. Subcontracting is permitted with prior written approval, and subcontractor costs must be included in the cost proposal, with the university reserving the right to assess damages against the contractor for subcontractor performance failures. The resulting contract is not mandatory for university departments, state agencies, or municipalities. Existing infrastructure at the sites includes power availability, though some locations may require trenching or infrastructure modifications to support the new system. Vendors must work with the university's preferred electrical contractors and coordinate with existing chase ways, risers, and electrical rooms for implementation.