EL-103B CPR-141.pdf

This Request for Proposal (RFP) document pertains to the University of Wisconsin-Madison's procurement of an Automated Parking Guidance System for implementation across three campus parking lots: Lot 75, Lot 63, and Lot 60. The solicitation seeks a comprehensive parking management solution that includes ultrasonic sensors, LED matrix signs, LED VMS signage, and potentially camera-based detection systems capable of providing real-time parking space occupancy data, dwelling times, and utilization rates. All proposed equipment must be IP67-rated to withstand inclement weather, ice buildup, and pressure washing, with the capability to push custom messages to monument and LED signage. Responses must be submitted online through the SciQuest bidding platform by October 25, 2024. The university's target installation and operational date for the equipment is August 1, 2025. Prospective bidders must direct all questions to Brad Bauman at brad.bauman@wisc.edu.

The RFP permits consideration of alternative vehicle detection technologies, including wireless battery-operated surface-mounted sensors, provided they meet or exceed specified performance requirements. No explicit set-aside designations or respondent type restrictions are identified in the solicitation, and no incumbent vendors are mentioned. Subcontracting is permitted with prior written approval, with all subcontractor costs required to be included in the cost proposal; the university reserves the right to assess damages against the contractor for subcontractor performance failures. Pricing and terms must remain firm for 365 days from the proposal opening date. The university does not guarantee any minimum purchase quantity or dollar amount, and the resulting contract is not mandatory for university departments, state agencies, or municipalities. Vendors will need to work with the university's preferred electrical contractors and integrate solutions with existing electrical and network infrastructure at the specified parking locations, potentially utilizing existing chase ways, risers, and electrical rooms.