EL-108A CPR-115.pdf

This Request for Proposal (RFP) document pertains to the University of Wisconsin-Madison's procurement of an Automated Parking Guidance System for implementation across three campus parking locations: Lot 75, Lot 63, and Lot 60. The system encompasses ultrasonic sensors, LED matrix signs, LED Variable Message Signs (VMS), and potentially camera-based detection systems to provide real-time parking space occupancy data, dwelling times, and utilization rates. The proposed solution must include IP67-rated equipment capable of withstanding harsh weather conditions, ice buildup, and pressure washing, with the capability to push custom messages to monument and LED signage. Vendors are encouraged to propose alternative vehicle detection technologies, including wireless battery-operated surface-mounted sensors, provided they meet or exceed specified performance requirements. Proposals must be submitted online through the SciQuest bidding platform by October 25, 2024, with the university targeting equipment installation and operational status by August 1, 2025. The RFP is available at https://bids.sciquest.com/apps/Router/PublicEvent?CustomerOrg=UWisconsin, and all inquiries should be directed to Brad Bauman at brad.bauman@wisc.edu.

No explicit budget range, minimum purchase quantity, or guaranteed dollar amount is specified in the RFP, and the resulting contract is not mandatory for university departments, state agencies, or municipalities. The procurement contains no set-aside designations or restrictions on respondent types, and no incumbent vendors are identified. Pricing and terms must remain firm for 365 days from the proposal opening date. Subcontracting is permitted with prior written approval, with all subcontractor costs included in the cost proposal; the university reserves the right to assess damages against the contractor for subcontractor performance failures. Existing infrastructure at the sites includes available power, though some locations may require trenching or infrastructure modifications to support the parking guidance system. Vendors must coordinate with the university's preferred electrical contractors and utilize existing chase ways, risers, and electrical rooms to implement the solution.