EL-108B CPR-141.pdf

This is a Request for Proposal (RFP) document from the University of Wisconsin-Madison for the procurement and installation of an Automated Parking Guidance System across three campus parking lots (Lot 75, Lot 63, and Lot 60). The system must include ultrasonic sensors, LED matrix signs, LED variable message signs (VMS), and potentially camera-based detection systems to provide real-time parking space occupancy data, dwelling times, and utilization rates. All equipment must meet IP67 ratings to withstand inclement weather, ice buildup, and pressure washing. Proposals must be submitted online through the SciQuest bidding platform by October 25, 2024, with the university's target installation and operational date of August 1, 2025. Prospective bidders must direct all inquiries to Brad Bauman at brad.bauman@wisc.edu. The university will consider alternative vehicle detection technologies, including wireless battery-operated surface-mounted sensors, provided they meet or exceed performance specifications and integrate with existing electrical and network infrastructure at the specified locations.

The RFP does not specify an explicit budget range, minimum purchase quantity, or guaranteed dollar amount, and the resulting contract is not mandatory for university departments, state agencies, or municipalities. No set-aside designations or incumbent vendors are identified. Subcontracting is permitted with prior written university approval, and all subcontractor costs must be included in the cost proposal, with the university reserving the right to assess damages against the contractor for subcontractor performance failures. Pricing and terms must remain firm for 365 days from the proposal opening date. The university has existing power infrastructure at the sites; however, some locations may require trenching or additional infrastructure modifications, and vendors must coordinate with the university's preferred electrical contractors and utilize existing chase ways, risers, and electrical rooms where applicable.