EL-102A CPR-032.pdf

This is a Request for Proposal (RFP) document from the University of Wisconsin-Madison for an Automated Parking Guidance System to be implemented across three campus parking lots (Lot 75, Lot 63, and Lot 60). The procurement seeks a comprehensive parking management solution including ultrasonic sensors, LED matrix signs, LED variable message signage, and potentially camera-based detection systems to provide real-time parking space occupancy data, dwelling times, and utilization rates. The proposed system must include IP67-rated equipment capable of withstanding inclement weather, ice buildup, and pressure washing, with the capability to push custom messages to monument and LED signage. Proposals must be submitted online through the SciQuest bidding platform by October 25, 2024, with the university's target installation and operational date of August 1, 2025. Prospective vendors are required to direct questions to Brad Bauman at brad.bauman@wisc.edu.

The RFP does not specify an explicit budget range or guarantee any minimum purchase quantity or dollar amount. No incumbent vendors are identified, and the resulting contract is not mandatory for university departments, state agencies, or municipalities. Pricing and terms must remain firm for 365 days from the proposal opening date. The university permits subcontracting with prior written approval, with all subcontractor costs included in the cost proposal; the university reserves the right to assess damages against the contractor for any subcontractor performance failures. Existing infrastructure at the sites includes power availability, though some locations may require trenching or infrastructure modifications. Vendors must work with the university's preferred electrical contractors and coordinate with existing electrical rooms, risers, and chase ways for implementation. The university will consider alternative vehicle detection technologies, including wireless battery-operated surface-mounted sensors, provided they meet or exceed specified performance requirements.