EL-105A CPR-113.pdf

This is a Request for Proposal (RFP) document from the University of Wisconsin-Madison for an Automated Parking Guidance System to be implemented across three campus parking lots: Lot 75, Lot 63, and Lot 60. The procurement requires vendors to provide and install a comprehensive parking management solution incorporating ultrasonic sensors, LED matrix signs, LED Variable Message Signs (VMS), and potentially camera-based detection systems capable of delivering real-time parking space occupancy data, dwelling times, and utilization rates. The equipment must be IP67-rated to withstand inclement weather, ice buildup, and pressure washing, with the ability to push custom messages to monument and LED signage. The university will consider alternative vehicle detection technologies, including wireless battery-operated surface-mounted sensors, provided they meet or exceed specified performance requirements. Proposals must be submitted online through the SciQuest bidding platform by October 25, 2024, with the university's target installation and operational date of August 1, 2025. A bidders' conference or site visits are not explicitly mentioned in the available documentation. Questions must be directed to Brad Bauman at brad.bauman@wisc.edu.

Pricing and terms must remain firm for 365 days from the proposal opening date. The RFP contains no explicit set-aside designations or restrictions on respondent types, and no incumbent vendors are identified. No specific budget range is provided, and the university does not guarantee any minimum purchase quantity or dollar amount. The resulting contract is non-mandatory for university departments, state agencies, or municipalities. Subcontracting is permitted with prior written approval, and subcontractor costs must be included in the cost proposal, with the university retaining the right to assess damages against the contractor for subcontractor performance failures. Existing infrastructure at the sites includes power availability, though some locations may require trenching or infrastructure modifications. Vendors will need to coordinate with the university's preferred electrical contractors and may utilize existing chase ways, risers, and electrical rooms to implement the solution.