Summary of EL-104B CPR-140.pdf

This is a Request for Proposals (RFP) document from the University of Wisconsin-Madison for an Automated Parking Guidance System to be implemented across three campus parking lots: Lot 75, Lot 63, and Lot 60. The procurement seeks a comprehensive parking management solution including ultrasonic sensors, LED matrix signs, LED variable message signage (VMS), and potentially camera-based detection systems capable of providing real-time parking space occupancy data, dwelling times, and utilization rates. All equipment must be IP67-rated to withstand inclement weather, ice buildup, and pressure washing. The university will consider alternative vehicle detection technologies, including wireless battery-operated surface-mounted sensors, provided they meet or exceed specified performance requirements and can integrate with existing electrical and network infrastructure. Proposals must be submitted online through the SciQuest bidding platform by October 25, 2024, with a target installation and operational date of August 1, 2025. The university has scheduled a bidders' conference and site visits to allow potential vendors to assess existing infrastructure at the specified parking locations.

Vendors are required to provide firm pricing and terms valid for 365 days from the proposal opening date. Subcontracting is permitted with prior written approval, and all subcontractor costs must be included in the cost proposal; the university reserves the right to assess damages against the contractor for subcontractor performance failures. The RFP contains no explicit set-aside designations, no incumbent vendors are mentioned, and no specific budget range or minimum purchase guarantee is provided. The resulting contract is not mandatory for university departments, state agencies, or municipalities. Existing electrical infrastructure is available at the sites, though some locations may require trenching or infrastructure modifications. Vendors must coordinate with the university's preferred electrical contractors and work within existing chase ways, risers, and electrical rooms to implement the solution. All questions and proposal submissions must be directed to Brad Bauman at brad.bauman@wisc.edu.