EL-101A CPR-032.pdf

This is a Request for Proposal (RFP) document from the University of Wisconsin-Madison seeking an Automated Parking Guidance System for implementation across three campus parking lots (Lot 75, Lot 63, and Lot 60). The procurement requires vendors to provide a comprehensive parking management solution including ultrasonic sensors, LED matrix signs, LED variable message signage (VMS), and potentially camera-based detection systems capable of delivering real-time parking space occupancy data, dwelling times, and utilization rates. All equipment must meet IP67 ratings to withstand inclement weather, ice buildup, and pressure washing. Proposals must be submitted online through the SciQuest bidding platform by October 25, 2024, with a target installation and operational date of August 1, 2025. The university requires all questions to be directed to Brad Bauman at brad.bauman@wisc.edu. No formal bidders' conference or mandatory site visit is specified in the documentation.

Pricing and terms must remain firm for 365 days from the proposal opening date, and no specific budget range or minimum purchase guarantee is provided. The RFP contains no explicit set-aside designations or restrictions on respondent eligibility, and no incumbent vendors are identified. Subcontracting is permitted with prior written approval, with all subcontractor costs included in the cost proposal. The university reserves the right to assess damages for subcontractor performance failures. The resulting contract is non-mandatory for university departments, state agencies, or municipalities. Existing electrical infrastructure and power availability are present at the specified parking locations, though some sites may require trenching or infrastructure modifications. Vendors must coordinate with the university's preferred electrical contractors and utilize existing chase ways, risers, and electrical rooms where applicable.