2024-UWMSN-00719-RFP Amendment 1 REVISED.pdf

Amendment #1 to UW-Madison RFP: 2024-UWMSN-00719-RFP

Section 1.1, Background, Scope revised:

1.1 Background:

The University of Wisconsin–Madison is a public land-grant institution established in 1848. The university is located in the center of the city of Madison, a thriving and scenic state capital in south-central Wisconsin with a population of more than 273,000. The University of Wisconsin-Madison has an annual enrollment of 50,633 with a faculty and staff of 26,755 working on the main campus. The UW- Madison Transportation Services manages access to the university through a variety of programs and services including annual permits, bicycle parking, park and ride, metro bus passes, and a variety of other programs and services. In addition, Transportation Service manages parking operations for the hospital system, primarily in Lot(s) 75 and 63. The parking facilities in Lot(s) 75 and 63 are open 24 hours a day, seven days a week, with an average of 10,500 vehicles utilizing Lot 75 daily, and over 1,593,528 annually. On average, Lot 75 has a peak occupancy of 1,660 and a max peak occupancy of 2,133 vehicles per hour, with roughly 2,133 total spaces in our available inventory.

Scope:

The University of Wisconsin-Madison is soliciting proposals for a combination Parking Guidance Solution of ultrasonic sensors for parking spaces within the garage must be IP67 rated, Monument LED matrix signs with (P4 pixels or better) for external applications, LED VMS signage for internal directional signage, rooftop detection systems leveraging real-time space monitoring cameras for roof level only to provide parking occupancy and utilization data to support and optimize operations within our parking facilities.

See Requirements and Specifications (Section 3) for the minimum acceptable specifications for items/services desired. The University does not guarantee to purchase any specific quantity or dollar amount. Any contract resulting from this RFP must not be construed as mandatory upon any University campus, State agency or municipality. The University reserves the right to issue separate RFP’s when deemed in the best interest of the University.

Proposed prices and terms shall be firm for 365 days from the date of the proposal opening.

All University of Wisconsin-MADISON departments must be eligible to purchase from this contract.

QUESTIONS AND ANSWERS TO RFP #2024-UWMSN-00719-RFP

Q1: The RFP requires ultrasonic sensors for parking spaces within the garage, would the University consider camera-based sensors for inside the garage?

A1: Yes, we will consider camera-based sensors within the garage, but they will need to describe how this technology will be used and how it will monitor individual spaces in real-time within the garage and relay the occupancy and utilization data to back to the dashboard and the LED matrix signs and/or any external applications. The cameras will still need to meet environmental IP67 standards to ensure the equipment they are wanting to install is durable.

Q2: The RFP requires cameras for the rooftop, is it the University’s goal to use cameras to monitor each individual space or to provide a zonal count? Is this the same method required for the surface lot.

A2: The goal of the proposed rooftop cameras is to provide us with real-time occupancy, dwelling times, and utilization rates by space on the rooftop, we also need to push the occupancy back to the consumer and LED Matrix Signs. Since rooftop lights are not an option on the rooftop, they will need to provide a zone-based parking guidance solution to push the consumer to an open space in a quick and convenient fashion. This same technology should be used to monitor occupancy and dwelling times in the surface lot (Lot 60).