RFP - Design Build Solar PV - Ozaukee County_10-17-24_FINAL.pdf

Request for Proposal For

Design Build of Solar Electric PV Systems for Administration Center, Justice Center and Highway Shop

Proposals will be received by The Ozaukee County Administration Center at its office at 121 West Main Street, Port Washington, WI until 1:00 PM, CDT, on Thursday, November 14, 2024, and shall be addressed and marked as follows:

Solar Electric PV Systems (3) Design Build Proposal Attn: Jason Wittek, Policy & Budget Analyst Ozaukee County Administration Center 121 W Main Street Port Washington, WI 53074

Issued October 17, 2024 Ozaukee County Administration Center 121 W Main Street

(262) 284-8324

Request for Proposal Notice for Design Build of a Solar Electric PV System for Administration Center, Justice

Center, and Highway Workshop

Ozaukee County, Official Notice

Proposals will be received by Ozaukee County Administration Center at its office 121 W Main Street, Port Washington, WI until 1:00 PM, CDT, on Thursday, November 14, 2024, for professional Design-Build services for construction of three separate Solar Electric PV Systems. This Request for Proposal is for three tilt-up rooftop mounted Solar PV Systems of 98 KW, 166 KW and 70 KW on Ozaukee County’s Administration Center, 121 W Main St, Port Washington, Justice Center, 1201 S Spring St, and Highway Workshop, 410 S Spring St, respectively, to include all engineering, labor, wiring, racking and other equipment needed for a complete installation. The anticipated award of this contract is November 21, 2024.

No pre-submittal meeting will be held.

A bid guarantee in the form of a certified check or bond payable without condition to Ozaukee County in an amount not less than five percent (5%) of the total amount bid shall be submitted with each bid as a guarantee that if the contract is awarded, a proper contract and 100% payment & performance bond will be executed and filed within ten

(10) days after the acceptance of the bid. If the Contractor fails to execute and file such contract and bond, the amount of the check or bond shall be forfeited as liquidated damages.

No proposal shall be withdrawn after submitted without the consent of Ozaukee County for a period of sixty (60) days after the time of opening. Each Contractor agrees upon submission of a proposal that if the same be accepted within said time period, he/she shall be bound by the terms of acceptance hereinafter contained.

Proposer shall comply with the applicable federal and/or state laws regarding hours of labor and minimum wage rates. Ozaukee County reserves the right to reject any or all proposals, to waive any technicality, and to accept any bid deemed to be in the best interest of Ozaukee County. The successful Contractor will be required to furnish a Satisfactory payment & performance bond in the sum of the full amount of the contract.

All proposals must be sealed, addressed, and submitted to the Ozaukee County Administrator’s Office, 121 West Main Street, Port Washington, Wisconsin 53074. There shall appear on the envelope of each proposal, the name and address of the Contractor and purpose for which the proposal is intended.

The award to be let under this solicitation is between Ozaukee County and the most responsive and responsible bidder. Please refer to Solar Electric PV Systems on all correspondence relating to this project.

The Request for Proposals is available on Ozaukee County’s website at https://ozaukeecounty.gov/bids.aspx or at Ozaukee County Administration Center, 121 W Main Street, Port Washington, WI 53074. Copies of the Request for Proposals may also be obtained by calling Jason Wittek, Policy & Budget Analyst, at (262) 284-8324 or by email at jwittek@ozaukeecounty.gov.

Published October 17th, and October 24th https://ozaukeecounty.gov/bids.aspx

Request for Proposal

Design Build of a Solar Electric PV System for Ozaukee County Administration Center, Justice Center, and Highway Shop

Ozaukee County

June 13, 2024

Table of Contents

1.0 Introduction 5

2.0 Project Description 6

3.0 Scope of Services 6

4.0 Proposal Content 8

5.0 Proposal Requirements 9

6.0 Pre-Submittal Conference 10

7.0 Selection Criteria 11

8.0 Award of Contract 11

9.0 Timeline 11

Attachments: Solar Site Assessments

1.0 Introduction

Ozaukee County invites interested and qualified Contractors to submit a written Proposal for design and construction of three tilt-up rooftop mounted Solar Electric PV Systems on the Administration Center, Justice Center, and Highway Shop rooftops (98 KW, 166KW, 70KW).

Ozaukee County intends to use the results of this RFP to evaluate and select a Contractor in order to award a contract for the above listed design and construction Services. Design and construction services relating to two components:

(1) Structural Engineering Review of Existing Roofs (3)

(2) Design and construction of three Solar PV Systems

A series of Solar PV Systems including a 98 KW pv system on the Administration Center, a 166 KW system on the Justice Center and a 70 KW system on the Highway Shop are proposed to provide approximately 397,000 kWh annually which is approximately 23% of the Admin. Center, 68% of Highway and 7% of Justice Center’s annual electricity use. A previous Solar Site Assessment conducted in 2022 and a Production Estimated in 2022 has determined the best location and size Solar PV System. Please see the three Attachments of Solar Site Assessments and Production Estimates for all three solar locations.

Our Administration Center, located at 121 W Main Street, Port Washington, has a flat roof redone in 2013, is approximately, 109’ x 127’, and 13,800 sf. Our Justice Center, located at 1201 S Spring Street, Port Washington, has multiple flat roof sections, that were redone in 2019, with approximately 38,000 sf available. Our Highway Shop, located at 410 S Spring Street, Port Washington, has approximately 12,500 sf available on the western portion of the roof, redone in 2015.

To complete this project, Ozaukee County has budgeted $708,000, and expects the awarded contractor to obtain/reserve Focus on Energy credits immediately when made available in 2025, and assist in obtaining federal Elective Tax Credits, made available through the Inflation Reduction Act. The goal is to begin construction of the Solar PV System when weather allows in early 2025.

Ozaukee County is seeking Proposals from Contractors that are experienced with construction of Solar Electric PV Systems.

These services will be conducted under a contract with Ozaukee County.

The contract will be regulated according to the provisions of all Federal, State and local laws and ordinances that are applicable. Obtaining local municipal permits will be done by the contractor, on behalf of the owner.

2.0 Project Description

(1) Structural Review of Existing Roof

Prior to any installation of the Solar PV System, the Contractor must have a licensed PE or architect review the proposed plans and provide a letter indicating the existing roofs can support the proposed systems under current design conditions. The Contractor must provide a design and calculations that are stamped by a license professional in the State of Wisconsin. The design must use the record documents of the building as a basis of design, not a typical or similar building in making structural determination.

(2) Design and Construction of Solar PV System

Contractor will design, furnish and/or install all solar panels, appropriately sized inverter(s), required disconnects, lightening protection for equipment, all necessary mounting components and connection, including soladeck box, flashing and racking, all necessary conduit, wire, and miscellaneous parts for a complete system, permit fee application preparation and fees included, paperwork needed for utility incentive applications and utility interconnection agreements, and all travel and labor expenses included for a complete installation.

a) RFP respondents are expected to provide Solar PV System designs prior to any construction

b) Design shall include engineered designs which show all details of construction and are stamped and signed by a professional engineer

c) All equipment proposed shall be new; not used or demonstrators

d) The chosen Contractor will be expected to provide periodic updates at 30%, 60% and

90% completion intervals during the project. Updates must include details on products and materials ordered/received, approvals pending/received, onsite work completed to-date, outstanding issues affecting project timeline and other relevant details.

e) RFP respondents must have all necessary professional licenses required for the work and the ability to comply with all local, state and federal laws.

3.0 Scope of Services

The successful Contractor must be very knowledgeable in the design, engineering, and construction of Solar Electric PV Systems. Additionally, they must have appropriate resources and expertise to perform all planning, design, construction document (drawings and specifications) and construction management services in accordance with standard terms and conditions of the Ozaukee County Project Documents & Contract (Attachment 1).

Ozaukee County anticipates that the selected Contractor will provide the following Design-Build services, but is not limited to (Responses to this RFP are encouraged to suggest other tasks and duties that may be applicable and useful to the County):

1. Schedule, Attend, and facilitate a Project Kick-Off Meeting –Contractor will be required to meet with County staff, including the Director of Public Works, Building Superintendents, and Policy & Budget Analyst. Detailed schedule and team members will be finalized. Periodic meetings to review design and construction may be required.

2. Review Existing Documentation – Contractor shall familiarize themselves with:

• The three project sites

• Review 2022 Solar Electric Non-Residential Site Assessment Report

• Production Estimate of three Solar Electric PV Systems on the Administration

Center, Justice Center, and Highway Workshop roofs (98 KW, 166KW, 70KW).

• City of Port Washington building codes

3. Structural Review of Existing flat Roofs (3) (as described above).

4. Design Plans – Contractors shall provide 100% plans for the project prior to construction.

• General Requirements –

i. The total Solar Electric PV System size should be roughly 98 kW, 166 kW, 70 kW for the Administration Center, Justice Center, and Highway Shop respectively, as determined by the nameplate capacity of the PV panels. This has been provided as a recommended system size to maximize production and savings in accordance with our buildings electricity usage

ii. Solar Electric PV System must conform to all requirements imposed by WE Energies for a Solar Electric PV System

iii. The system must incorporate online energy production monitoring capability, preferably one that does not require any on-going annual fees

5. Provide Construction Services – To include:

• Supply all equipment, materials and labor necessary to install the PV system and all associated components

• Installation of solar panels, and associated equipment and wiring must not void any existing metal building and roof warranties; If any modifications to the building are required, they must be in strict code compliance

• Supply all required materials and equipment to facilitate interconnection of Solar Electric PV System to WE Energies electrical grid

• Wiring required for grid interconnection must be designed to run through the interior of the building

• Review and provide price or cost analysis on all change orders

• Start up and operating Solar Electric PV system until it achieves expected performance

• Testing to verify the performance of the system and its components meet design parameters, to be verified by County staff

• Provide all necessary construction closeout services including two sets O/M Manuals

• Provide two sets of as-built drawings of the installed equipment before closeout will be accepted

• Provide a minimum of two hours of on-site training for County staff on all aspects of routine operation, maintenance, monitoring and safety of the System

• Provide all warranty documentation at closeout

4.0 Proposal Content

Please submit one original and three copies of your Proposal by 1:00 pm, November 14, 2024.

Do not exceed 25 pages. Printing on both sides is acceptable and encouraged. Pages shall be numbered consecutively with double sided sheets counted as two pages. Late Proposals will not be accepted.

Ozaukee County is not liable for any cost incurred by in replying to this RFP.

Letter of Interest – Describe your interest and qualifications as it relates to the project background and scope of services.

Organizational Approach – Describe your approach to this project, and the work tasks necessary to complete this project, to include:

• Project management techniques recommended for this project to effectively design and construct the Solar Electric PV System in accordance with scope of services including Structural Engineering Review

• How you will successfully work with County staff

Previous Experience and Qualifications – Describe past project experience that is relevant to this project, to include:

• Specific services that were provided to include similar Solar Electric PV System design and construction services within the past five years

• Public construction projects encouraged, but not required

• Date, size, and features of the project which would be beneficial to the County

• Visual images that illustrate the features and character of the project

• Local public works project experience and/or prior work with the county

• List of three client references

• Provide a list of key personnel to work on this project, to include:

i. Specific role of team members on this project

ii. Qualifications and experience of project team on similar projects in a similar role

iii. Organizational chart

iv. Include any sub-contractors proposed and approximate percentage of total services they will provide

System Proposal – Identify proposed system including detailed information from the RFP respondent on all system components. System component details must, at a minimum, be provided for the following items:

• PV Panels

• Inverter(s)

• AC Disconnects

• DC Disconnects

• Racking system

• Online performance monitoring system

• Provide Performance data and warranty information on system components

Project Schedule – Provide a chart of the project schedule, which indicates a sequence, timetable, and relationship to tasks, which are necessary to complete the project. Include a statement indicating that the proposed schedule can be met. Submit an alternate schedule if the proposed schedule could not be met.

Cost Proposal – The fee for this project shall be clearly stated as a lump sum for basic services as detailed in this document.

• Cost proposal shall include all costs incurred by the RFP respondent during the bonding, design, engineering, product procurement, installation, and warranty periods

• Cost proposal must be itemized and include at a minimum, the above mentioned categories to include labor hours, overhead, and materials!

• Include a spreadsheet/matrix listing the names, classification, hourly rates, and relationship of tasks, which are necessary to complete the project as, describe in this

RFP.

5.0 Proposal Requirements

1. Please submit one original and three copies of your Proposal by 1:00 pm, November 14, 2024. Do not exceed 25 pages. Printing on both sides is acceptable and encouraged.

Pages shall be numbered consecutively with double sided sheets counted as two pages.

Late Proposals will not be accepted!

Ozaukee County is not liable for any cost incurred by in replying to this RFP.

2. Submit proposal to:

Solar Electric PV Systems – Ozaukee County Design Build Proposal Attn: Jason Wittek, Policy & Budget Analyst Ozaukee County Administrator’s Office

3. Proposal must respond to each component listed above in Proposal Content in order in the form or format requested.

4. Proposals must be accompanied by a 5% bid guarantee in the form of a bid bond, certified check or bank draft, payable to Ozaukee County.

6.0 Pre-submittal Conference

Ozaukee County will not hold a pre-submittal conference to review this RFP. Explanations or clarifications desired by respondents regarding the meaning or interpretation of this RFP may be requested by contacting Jason Wittek, Policy & Budget Analyst at jwittek@ozaukeecounty.gov or at (262) 284-8324 us by October 31, 2024.

Contractors interested in this RFP should contact Ozaukee County to request placement on the RFP mailing list to insure receipt of any addenda and other relevant information. Inquiries should be directed to Jason Wittek at above address. Only questions submitted in writing will be issued a response in writing.

7.0 Selection Criteria

Responses will be reviewed based on the following criteria:

Overall evidence of Contractor’s ability to perform the required services = 15

Previous Experience and Qualifications = 20

Organizational Approach & Schedule = 15

System Proposal = 15

Cost Proposal = 30

Schedule = 5

Total Available Points = 100

8.0 Award of Contract

A committee selected by Ozaukee County will evaluate written Proposals. Selection of the Contractor will be entirely on the basis of the items requested in the RFP, and as addressed in the Proposal.

Right to Award Contract Based on Best Value The evaluation committee will award the contract based on the proposal that represents the best value to Ozaukee County based on the best combination of Selection Criteria evaluation which includes cost. Award will not be made solely on the basis of a low cost proposal.

Right to Reject Proposals The evaluation committee reserves the right to reject any and all proposals.

mailto:jwittek@ozaukeecounty.gov%20or%20at%20(262)%20284-8324%20us mailto:jwittek@ozaukeecounty.gov%20or%20at%20(262)%20284-8324%20us

9.0 Timeline

RFP Issuance Date October 17, 2024

Last Day for Submitting Written Questions November 1, 2024

Mail and post addenda to firms, which November 6, 2024 Include answers to questions, supplements, and/or revisions to RFP

Proposals due by 1:00 pm November 14, 2024

Evaluate Proposals November 14, 2024

Award of Contract November 21, 2024

Contractor under Contract/Notice to Proceed December 1, 2024

It is the goal of Ozaukee County to have substantial completion of the project before the end of Summer 2025.

In addition to the information requested in part 4.0, be sure to respond to any questions and forms included throughout the RFP. The completeness and responsiveness to the questions and forms will be used in evaluating the Proposal per the assigned weighted criteria.

Attachments:

1. Project Documents (Contract to be signed and submitted within 10 days of award)

2. Solar Electric Site Assessment Reports

PROJECT DOCUMENTS FOR

Design Build of Solar Electric PV System for Administration Center (98 kW), Justice Center (166 kW) and Highway Shop

(70 kW)

121 W Main St

Port Washington, Wisconsin

Instructions to Prospective Bidders 2

Bid Proposal 7

Special Provisions 10

Contract 12

Payment and Performance Bond 16

General Conditions 20

Design Build of Solar Electric PV System for Administration Center (98 kW), Justice Center (166 kW) and Highway Shop (70 kW)

INSTRUCTIONS TO PROSPECTIVE BIDDERS

III. Scope of Work:

A. The Work under these Project Documents includes development of the design and construction of three rooftop mounted Solar Electric PV Systems on Ozaukee County’s Administration Center (98 kW), Justice Center (166 kW), and Highway Shop (70 kW) to include the structural engineering review of existing roofs (3), design, furnish and/or install all solar panels, appropriately sized inverter(s), required disconnects, lightening protection for equipment, all necessary mounting components and connection, including soladeck box, flashing and racking, all necessary conduit, wire, and miscellaneous parts for a complete system, permit fee application preparation and fees, paperwork needed for Focus on Energy utility incentive applications, assistance with paperwork in obtaining Elective Tax Credits, and utility interconnection agreements, and all travel and labor expenses included for a complete installation. The successful prospective contractor shall furnish all labor, materials, and equipment necessary to complete the work.

B. Unless otherwise specified herein, the prospective contractor shall supply all things required (including tools, materials, consumable supplies, labor and insurance) to complete the work shown, described, or intended in this contract. It is the prospective contractor’s responsibility to request any clarifications or substitutions.

Any errors or omissions that would impact the project will be borne by the prospective contractor.

C. All general proposal questions and requests to inspect the site should be directed to

Jason Wittek, Policy & Budget Analyst, Ozaukee County at jwittek@ozaukeecounty.gov or (262) 284-8324.

2. Preparation of Proposal:

Bid proposal shall be firmly sealed in an proposal envelope labeled “Solar Electric PV System (3) Design -Build Proposal” and delivered to the office designated in the Advertisement for Proposals.

All proposals are to be made out in accordance with the Instructions and on the Bid Proposal Forms furnished by the Owner and included in this document.

Only Bid Proposals which are made out upon the regular Bid Forms included in this document will be considered. THE PROPOSAL FORMS MUST NOT BE SEPARATED

FROM THIS DOCUMENT.

mailto:jwittek@ozaukeecounty.gov

3. Bid Security:

No Bid will be considered unless accompanied by a certified check, bank draft, or bonds, as defined in the Request for Proposals, payable to the Owner as a guarantee that if the bid is accepted the Contractor will execute and file the proposed Contract and Performance Bond (and Labor and Materials Bond, if required) within ten (10) days from the date of the award of the contract. On failure of the Contractor to execute the Contract and required Bonds, he will forfeit the deposit as agreed liquidated damages, and the acceptance of the Bid will be contingent upon the Contractor agreeing to this provision.

The bid security of the Contractors will be held until a Contract is executed and approved and then the balance of the proposal securities submitted will be returned within ten (10) days after the opening of proposals.

4. Examination of Site and Specifications:

(a) Contractors shall inform themselves of all the conditions under which the work is to be performed concerning the site of the work, the structure of the ground, the obstacles which may be encountered, whether shown on the plans or not, and all other relevant matters concerning the work to be performed.

The Contractor to whom a Contract is awarded will not be allowed any extra compensation by reason of any such matters or things concerning which the Contractor did not inform himself prior to submitting a proposal. The successful Contractor must employ, as far as possible, such methods and means in the carrying out of his work as will not cause any interruption or interference with the operation of the facility or with any other Contractors.

(b) The Contractor is expected to base bid pricing on materials and equipment complying fully with the Contract Specifications, and in the event, he names or includes in his bid materials or equipment which do not conform, he will, if awarded a contract, be responsible for furnishing materials and equipment which fully conform at no change in the Contractor’s contact price.

(c) Contractor must satisfy themselves by personal examination of the locations of the proposed work and by such other means as they may prefer as to the correctness of any quantities listed in the Bid, and shall not, after submission of their Bid, dispute or complain of such estimate, nor assert that there was any misunderstanding in regard to the nature or amount of work to be done.

(d) Before submitting a Bid, each Contractor should read the complete Project

Documents, Instructions to Bidders, the Form of Contract, all of which contain provisions applicable not only to the successful Contractor, but also to any of the Contractor’s subcontractors.

5. Interpretation of Proposed Project Documents:

If any person contemplating submitting a bid for any contract on this project is in doubt as to the true meaning of any part of the Contract Specifications, or other sections of the Contract Document, they may submit to the Owner a written request for an interpretation thereof. The person submitting the request will be responsible for its prompt delivery.

Any interpretation of the Project Document will be made only by addendum duly issued or delivered to each person receiving a set of such documents. The Owner will not be responsible for any other explanations or interpretations of the Project Documents or Contract.

6. Bid Requirements:

(a) Each Contractor shall submit only one Bid.

(b) Each Contractor must submit with his Bid, special data, if any, in respect to items of equipment, alternates, or other items which any section of the Contract Document requires to be submitted with each Bid.

7. Conditions in Contractor’s Bid:

A Contractor shall not stipulate in the Bid any conditions not contained in the Form of Bid contained in the Project Documents.

8. “Or Equal” Clause:

Whenever in any section of the Project Documents any article, material, or equipment is defined by describing a proprietary product by using the name of a manufacturer or vender, the term “or equal,” if not inserted shall be implied. The specific article, material, or equipment mentioned shall be understood as indicating the type, function, minimum standard of design, efficiency, and quality desired and shall not be construed in such a manner as to exclude manufacturer’s products of comparable quality, design and efficiency, as approved by the Owner.

If any Contractor proposes to furnish an item or material which he claims to be of equal value, utility, or merit to a named product or material in the specification, the Contractor, supplier, or manufacturer shall submit a written statement to Ozaukee County 5 days prior to the proposal opening. The statement shall name and describe the item or material claimed to be equal and shall include supporting data along with a request for approval.

9. Standard Manufacturer:

Whenever the terms “standard,” “recognized,” or “reputable” manufacturer are used, they shall be construed as meaning manufacturers who have been engaged in the business of fabricating materials, equipment or suppliers of the nature called for by the Specifications for a reasonable period of time prior to the date set for opening of proposals, and who can demonstrate to the satisfaction of the Owner that said manufacturer has successfully installed equipment, materials or supplies of the type proposed to be furnished in at least three instances and that the performance of such materials, equipment or supplies has been satisfactory.

Manufacturers who have been engaged in the business of manufacturing said materials, equipment or supplies for a period of over twelve months prior to the date fixed for opening bids shall, unless a longer period of time is specifically stated in the Specifications, prima facie be deemed to have been engaged in such business for a reasonable length of time.

10. Withdrawal of Bid:

Any Contractor may withdraw their bid at any time prior to the scheduled closing time for the receipt of proposals, but no proposal may be withdrawn after the scheduled closing time for the receipt of proposals within the period of time stated in the Advertisement for Bids.

11. Signing of Bid:

(a) Bids which are not signed by individuals making them shall have attached thereto a power of attorney evidencing authority to sign the proposal in the name of the person to whom it is signed.

(b) Bids which are signed for a co-partnership shall be signed by all of the co-partners or by an attorney-in-fact. If signed by an attorney-in-fact, there shall be attached to the proposal a power of attorney, evidencing authority to sign the proposal.

(c) Proposals which are signed for a corporation shall have the correct corporate name thereof signed in handwriting or in typewriting, and the signature of the president or other authorized officer of the corporation should be manually written below the written or typewritten corporate name following the word

“BY________________________________________.”

(d) For any legal entity, the authority of the person signing for such legal entity shall be attached to the Proposal.

12. Definition of Award:

The contract shall be deemed to have been awarded when formal notice of award has been duly served upon an intended awardee (i.e., the Contractor to whom the Owner contemplated awarding a contract) by some officer or agent whom the Owner duly authorized to give such notice.

13. Execution of Contracts and Bonds:

Each contract must be executed in four (4) original counterparts and no more, and there shall be executed original counterparts of the Contractor’s Performance Bond (and Labor and Materials Bond, if required) in equal number to the executed original counterpart of the Contract. Three copies of such executed documents will be retained by the Owner, the other one will be delivered to the Contractor. The successful Contractor must provide compensation insurance and public liability as outlined in the General Conditions of the Contract. The costs of executing the bonds and contract insurance, including all notary fees and expenses are to be paid by the Contractor to whom the contract is awarded.

14. Commencement and Completion of Work:

Upon award of a Contract, the Owner shall determine the date on which the Contractor shall commence work. This date will not be prior to the time stated in the Proposal Form.

Attention to all prospective Contractors is also directed to the number of calendar days stated in the Bid Form for completion of the work to the point of final acceptance by the Owner.

15. Make-up of Contract Document:

The attention of Contractors is directed to the make-up of this Contract Document. The specifications governing work to be performed on this project and included in this document are composed of Project Specifications, Special Provisions, and Bid Forms.

16. Payment:

Contractors will be paid at intervals stated in the Contract.

17. Award of Contract:

It is the intent of the OWNER to award the Contract to a responsible prospective contractor or prospective contractors provided the bid has been submitted in accordance with the requirements of the Project Documents and does not exceed the funds available.

The right is reserved by the OWNER to reject any or all proposals; to accept an alternate proposal; to waive technicalities; to re-advertise for proposals; and to accept the proposal which in its judgment, is deemed most advantageous for the OWNER.

Design Build of Solar Electric PV System for Administration Center (98 kW), Justice Center (166 kW) and Highway Shop

(70 kW)

BID PROPOSAL

TO: Ozaukee County

Port Washington, WI 53074-0994

The undersigned having become familiar with the local conditions effecting the cost of the work and with the Project Documents including the form of Proposal, Form of Contract, Special Provisions, Specifications, and Addenda and Exhibits issued and attached to the Official Contract Document on file in the office of the Ozaukee County, hereby proposes to perform everything required to be performed and to provide and furnish all of the labor, materials, necessary tools, equipment, expendable and otherwise and all utility and transportation services necessary to perform and complete in a workmanlike manner all of the work required for and the work described in the following Bid Schedule, in accordance with the following specifications as prepared by Ozaukee County including Addenda Nos. ___,___,___, and ___, issued thereto for the sums set forth in the following Proposal Schedule.

I. BID LUMP SUM

State the amount to provide design and construction of three rooftop mounted Solar Electric PV Systems on Ozaukee County’s Administration Center (98 kW), Justice Center (166 kW), and Highway Shop (70 kW), including all labor and material to design, furnish and install and the related work of other trades described herein.

BID LUMP SUM $_________________

Total Bid Price(in dollars written)______________________________________________

II. BID CONDITIONS:

(1) TOTAL BID PRICE:

The Undersigned has carefully checked the above Bid Price Schedule against the provisions of the Request for Proposal and Project Documents before preparing this Bid and accepts as correctly listing the complete work to be done in accordance with the Request for Proposal, Project Documents.

(2) BID SECURITY

Accompanying this Bid is a (Certified Check) (Bank Draft) (Bid Bond) in the amount of $___________________________________DOLLARS ($_______________) payable to (which protects) the Owner, and which it is agreed, will be retained by the Owner as liquidated damages if the undersigned fails to execute the Contract in conformance with the form of Contract incorporated in the Project Documents, and furnish a Performance Bond as specified within ten (10) days from the notification of the award of the Contract to the undersigned.

In submitting this Bid, it is understood and agreed by the undersigned, that the right is reserved by the Owner to reject any or all Bids. It is further understood and agreed that this Proposal may not be withdrawn for a period of sixty (60) days from the opening thereof.

(3) STARTING AND COMPLETION

If awarded a contract under this proposal, the undersigned agrees to commence work on the project within ten (10) days after receipt of formal notice to proceed from Ozaukee County. Ozaukee County anticipates awarding this contract November 21, 2024, and anticipates issuing the formal notice to proceed after December 1, 2024.

Construction to start on or about Spring, or as early as weather allows, 2025. All work shall be substantially completed by end of Summer, 2025.

(4) SUBCONTRACTOR LISTING

The undersigned proposes to employ the following listed subcontractors for the following enumerated classes of work and not to alter or add to such a list without the written consent of the owner.

Class of Work Subcontractor/Supplier Name Percent (%) Value of Total

Proposal Price 1.

2.

3.

4.

5.

I hereby certify that all statements are made on behalf of __________________________________ Name of Co. Submitting Bid

__________________, State of ___________________________, that I have examined and carefully prepared this proposal from the specification and have checked the same in detail before submission;

that I have full authority to make such statements and proposal in (its, their, my) behalf, and that said statements are true and correct.

Signed By:____________________________________ Date:__________________

Title:_________________________________________

Company:_____________________________________

SPECIAL PROVISIONS

1. INSURANCE AND LIABILITY

The Contractor and the Surety will be held responsible for and shall save the Owner (Ozaukee County,) harmless from all liability for damages occasioned by the digging up, use or occupancy of the street, alley, highway, public grounds and private grounds or which may result therefrom, or which may result in any way from the negligence or carelessness of the Contractor, his agents, employees or workmen; or by reason of the elements, unforeseen or unusual difficulties, obstructions, or obstacles encountered in the prosecution of the work; and they shall indemnify the Owner for and save it harmless from all claims and liabilities, actions and causes of action, and liens for materials furnished or labor performed in the construction or execution of the work, and from all costs, charges and expenses incurred in defending such suits or actions, and from and against all claims and liabilities for injury or damage to persons or property emanating from defective or careless work methods, or from and against all claims or liabilities for royalties, license fees, actions, suits, charges and expenses or damage from infringement for reason of the use of any invention or improvement in tools, equipment or plant or any process, device or combination of devices used in the construction of the work.

The Contractor shall not commence work under a Contract until obtaining all insurance required under this paragraph and has filed certificates thereof with the Owner, nor shall the Contractor allow a Subcontractor to commence work until all similar insurance required has been so obtained and filed.

A. Workmen’s Compensation

Statutory coverages as required by chapter 102 of the Revised Statutes of the State of Wisconsin for the year 1967 and all acts amendatory thereof and supplementary thereto, for all employees of the contractor. All subcontractors shall furnish to the Contractor and to Ozaukee County, evidence of similar insurance for all of their respective employees unless such employees are covered by the protection afforded by the contractor.

B. Comprehensive General Liability and Property Damage Insurance

Coverage to include operations; contractor’s protective insurance, products coverage and completed operations; contractual coverage; underground coverage; blasting, explosion and collapse; all subject to the following limits:

Bodily Injury $1,000,000 Per Person

$2,000,000 Aggregate

Property Damage $500,000 Per Occurrence $500,000 Aggregate

C. Comprehensive Automobile Liability and Property Damage

Operation of owned, hired and non-owned motor vehicles:

Bodily Injury $1,000,000 Per Person $1,000,000 Per Occurrence

Property Damage $1,000,000 Per Occurrence

2. PERMITS

All Federal, State, and Local permits which may be required for the construction of the three Solar Electric PV Systems on the Administration Center, Justice Center and Highway Shop work shall be obtained, filed, and paid for by the Contractor.

3. PAYMENT AND PERFORMANCE BOND – WAIVERS OF LIEN

The Contractor shall be required to furnish a Payment and Performance Bond, including labor and materials, in the amount of the total amount of the Contract. Said Bond shall name the Owner and be delivered to the Owner at the time of execution of the Contract. The Contractor shall be required to file waivers of lien from all suppliers, subcontractors, etc., with the Owner prior to receiving payment on the project.

4. SITE RESTORATION

Unless otherwise noted, site restoration shall include restoration of all disturbed site improvements, including but not limited to, protective barriers, asphalt pavement, concrete curb and gutter, concrete pavement, landscaping materials and building facilities, unless noted otherwise on the plans.

5. SITE SAFETY

The Contractor shall exercise extreme safety precautions while working under this contract.

The Contractor will be required to shield all open excavations from pedestrian and vehicular traffic during and at the end of each working day.

CONTRACT

CONTRACT

THIS CONTRACT made on the day of , 2024 by and between.

Hereinafter called the ‘CONTRACTOR’ and Ozaukee County, Wisconsin, hereinafter called the

“OWNER”

WITNESSES that the Contractor, and the Owner of the consideration stated herein agree as follows:

ARTICLE I. SCOPE OF WORK

The Contractor shall perform everything required under these Project Documents, which includes development of the design and construction of three rooftop mounted Solar Electric PV Systems on Ozaukee County’s Administration Center (98 kW), Justice Center (166 kW), and Highway Shop (70 kW) to include the structural engineering review of existing roofs (3), design and shall provide and furnish all labor, and/or install all solar panels, appropriately sized inverter(s), required disconnects, lightening protection for equipment, all necessary mounting components and connection, including soladeck box, flashing and racking, all necessary conduit, wire, and miscellaneous parts for a complete system, permit fee application preparation and fees included, paperwork needed for Focus on Energy utility incentive applications, assistance with Elective Tax Credits paperwork, and utility interconnection agreements, and all travel and labor expenses included for a complete installation in accordance with the Request for Proposal including any and all addenda prepared by Ozaukee County are made part of the Contract, and in strict compliance with the Contractor’s Proposal and the other sections of the Project Documents.

ARTICLE II. THE CONTRACT PRICE

The Owner shall pay to the Contractor for the performance of this Contract, subject to any additions or deductions provided herein, in current funds, the contract price as follows:

Total Bid Price____________________________________________________________________

One Lump Sum price for all labor and material for design and construction of three rooftop mounted Solar Electric PV Systems on Ozaukee County’s Administration Center (98 kW), Justice Center (166 kW), and Highway Shop (70 kW), including all labor and material to design, furnish and install and the related work of other trades described herein, including the related work of other trades such as General Construction and Electrical as specified in the Project Documents, for a single Lump Sum.

The foregoing Total Bid Price shall be the basis for establishing the amount of Payment and Performance Bond. It is understood and agreed that payment shall be made on the basis of the lump sum bid amount for the work.

ARTICLE III. SPECIAL CONTRACT REQUIREMENTS

1. Component Parts of the Contract

Each Contract consists of the following component parts, all of which are as fully a part of this Contract as if herein set out verbatim, or, if not attached, as if attached hereto:

1. This Instrument

2. Addenda Nos. _ and ___.

3. Special Provisions of the contract

4. General Conditions

5. Instructions to Prospective Contractors

6. Advertisement for Proposals

7. Contractor’s Bid Proposal

8. County’s Request for Proposal

In the event that any provision in any of the above component parts of this Contract conflicts with any provision in any other of the component parts, the provision in the component part first enumerated above shall govern over any other component part which follows it numerically, except as may be otherwise specifically stated.

This Contract is intended to conform in all respects to applicable statues of the State of Wisconsin, and if any part or provision of this Contract conflicts therewith, the said statute shall govern.

2. Starting and Completion

If awarded this contract, the undersigned agrees to commence work on the project within ten

(10) days after receipt of formal notice to proceed from Ozaukee County.

Ozaukee County anticipates awarding this contract on or about November 21, 2024 and anticipates issuing the formal notice to proceed on or about December 1, 2024.

All work on this Contract, shall be substantially completed by End of Summer, 2025 and fully completed to the satisfaction of Ozaukee County.

3. Liquidated Damages for Delay

The Contractor guarantees that he can and will complete the work within the time limit stated in the Contract Documents, or within the time as authorized and extended by the Owner.

Inasmuch as the damage and loss to Ozaukee County which will result from the failure of Contractor to complete the work within the stipulated time, will be most difficult or impossible of accurate assessment, the damages to Ozaukee County for such delay and failure on the part of the Contractor shall be liquidated in the sum of Five Hundred Dollars ($500.00) for each calendar day, Sundays and Holidays included, by which the Contractor shall fail to complete the work or any part thereof in accordance with the provisions hereof, and such liquidated damages shall not be considered as a penalty. If the Owner can, with certainty, establish actual damage and loss to the Owner caused by the Contractor’s failure to complete the project on time, and that amount is higher than the liquidated damages provided for herein, then at its option Owner may charge against the contract monies due said actual damages rather than liquidated damages.

IN WITNESS THEREOF, the parties hereto have caused this instrument to be executed in three original counterparts, the day and year first written above.

CONTRACTOR:

Company Name:

Seal:

Authorized Agent Title Date

Attest Date

OZAUKEE COUNTY

Seal:

Jason Dzwinel, County Administrator Date

Karen Niemuth, County Clerk Date

PAYMENT AND PERFORMANCE BOND

INSTRUCTIONS FOR EXECUTION OF PAYMENT BOND AND EXECUTION OF

PERFORMANCE BOND

The penal amount of the Payment and Performance Bond for a unit price Contract shall be the summation of the correct and checked extension of the unit prices with the estimated number of units.

The form of bonds attached hereto shall be used for each Contract. This form contemplates one corporate surety only. In case co-sureties will be furnished, proper forms therefrom shall be obtained.

If the principal is an individual, his full legal name, and residence shall be inserted in the body thereof, and he shall sign the bond with his usual signature on the line opposite the scroll seal.

If the principals are partners, their individual names shall appear in the body of the bond, with the recital that they are partners composing a firm, naming it.

If the principal is a corporation, the name of the State in which incorporated shall be inserted in the appropriate place in the body of the bond. Said instrument shall be executed and attested under the corporate seal as indicated in the form. If the corporation has no corporate seal, the fact shall be stated, in which case a scroll or adhesive seal shall appear following the corporate name. This also applies to execution by the surety.

If persons other than the President and Secretary are executing the Contract, then a copy of the Corporate Resolution adopted by the Board of Directors authorizing the parties to bind the corporation to this Contract must be attached to this Contract.

The date of the bond must not be prior to the date of the Contract for which it is given.

A Power of Attorney authorizing the execution of the bond by an attorney-in-fact, or Agent, shall be attached to the executed counterpart of the bond. If the bond is executed by an out-of-state agent, the executed counterpart of the bond shall be countersigned by a licensed resident agent.

PAYMENT AND PERFORMANCE BOND

KNOW ALL MEN BY THESE PRESENTS, that________________________________ as

Principal, and ________________________________________________________________ as

Surety, are held and firmly bound unto____________________________________________

______________________________________________________________________________ in the full and just sum of __________________________________________________ Dollars

($______________________________) lawful money of the UNITED STATES OF AMERICA for the payment of which sum of money well and truly to be made, we bind ourselves, heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presents.

WHEREAS: The Principal has entered into a certain written Contract, dated the _____ day of ____________________, 20____, with the _____________________________________ for___________________________________________________________________________ complete, as described in the foregoing Contract and Article of Agreement.

NOW THE CONDITIONS OF THIS OBLIGATION ARE SUCH, that if the said Principal shall in all respects well and truly keep and perform the said contract, and shall pay all sums of money due or become due, for any labor, materials, apparatus, fixtures or equipment furnished for the purpose of constructing the work provided in said Contract, and shall defend, indemnify and save harmless said ______________________________________________ against any and all liens, encumbrances, damages, claims demands expenses, costs and charges of every kind except as otherwise provided in said specifications and other Project Documents, arising out of or in relations to the performance of said work and the provisions of said Contract, and shall remove and replace any defects in workmanship or materials which may be apparent or may develop within a period of one (1) year from the date of final acceptance, then this obligation shall be null and void; otherwise it shall remain in full force and effect.

And said Surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of the Contract, or to the work to be performed thereunder or the specifications accompanying the same shall in anyway affect its obligation on this bond, and it does hereby waive notice of any such change, extenuation of time, alteration or addition to the terms of the Contract or to the work or to the specifications.

IN WITNESS WHEREOF, we have hereunto set our hands and seals this ______ day of

___________________________________, 20_______

___________________________________(SEAL)

WITNESS: ___________________________________(SEAL)

___________________________________(SEAL)

(IF INDIVIDUAL OR FIRM)

ATTEST:

(IF CORPORATION)

ATTEST:

SURETY

APPROVED_______________, 20_____ ______________________________________

SURETY

TITLE

GENERAL CONDITIONS

GENERAL CONDITIONS TO THE CONTRACT

DEFINITIONS

The following terms used in these Contract Documents are respectively defined as follows:

(a) “Project” The entire improvement proposed by the Owner to be constructed in whole or in part pursuant to the within Contract or Contracts.

(b) “Owner”

The contracting party initiating the project as set forth in the Contract acting through its authorized representative in accordance with specific duties delegated to such representative.

(c) “Contractor”

The person, persons, firm or corporation to whom the within Contract is awarded by the Owner, and who is subject to the terms of said Contract. Also the agents, employees, workmen, or assignees of the Contractor.

(d) “Subcontractor”

A person, firm or corporation, other than the Contractor, supplying labor and materials or labor only, on…