EL-100A CPR-122.pdf

This is a Request for Proposal (RFP) document issued by the University of Wisconsin-Madison for the procurement and installation of an Automated Parking Guidance System across multiple campus parking lots (Lot 75, Lot 63, and Lot 60). The project requires vendors to supply and install a comprehensive parking management solution incorporating ultrasonic sensors, LED matrix signs, LED variable message signage (VMS), and potentially camera-based detection systems to provide real-time parking space occupancy data, dwelling times, and utilization rates. The system must include IP67-rated equipment capable of withstanding inclement weather, ice buildup, and pressure washing, with the ability to push custom messages to monument and LED signage. Proposals must be submitted online through the SciQuest bidding platform by October 25, 2024, with a project completion target date of August 1, 2025. Bidders may direct questions to Brad Bauman at brad.bauman@wisc.edu. The university will consider alternative vehicle detection technologies, including wireless battery-operated surface-mounted sensors, provided they meet or exceed specified performance requirements and integrate with existing electrical and network infrastructure at the designated parking locations.

Pricing and terms must remain firm for 365 days from the proposal opening date. The RFP contains no explicit set-aside designations or restrictions on respondent types, and no incumbent vendors are identified. Subcontracting is permitted with prior written approval, with subcontractor costs included in the cost proposal. The university does not specify a budget range and does not guarantee any minimum purchase quantity or dollar amount. The resulting contract is not mandatory for university departments, state agencies, or municipalities. Vendors will need to coordinate with the university's preferred electrical contractors and may utilize existing chase ways, risers, and electrical rooms to implement the solution, with some locations potentially requiring trenching or infrastructure modifications to support the new system.