EL-101C CPR-032.pdf

This is a Request for Proposal (RFP) document from the University of Wisconsin-Madison for the procurement and installation of an Automated Parking Guidance System across multiple campus parking lots (Lot 75, Lot 63, and Lot 60). The system requires vendors to provide ultrasonic sensors, LED matrix signs, LED variable message signage (VMS), and potentially camera-based detection systems capable of delivering real-time parking space occupancy data, dwelling times, and utilization rates. All equipment must be IP67-rated to withstand inclement weather, ice buildup, and pressure washing. The university will consider alternative vehicle detection technologies, including wireless battery-operated surface-mounted sensors, provided they meet or exceed specified performance requirements. Proposals must be submitted online through the SciQuest bidding platform by October 25, 2024, with installation and operational completion targeted for August 1, 2025. Bidders must direct all questions to Brad Bauman at brad.bauman@wisc.edu. The proposed solutions must integrate with existing electrical and network infrastructure at the specified parking locations, and vendors will work with the university's preferred electrical contractors to utilize existing chase ways, risers, and electrical rooms where possible.

Pricing and terms must remain firm for 365 days from the proposal opening date. The RFP contains no explicit set-aside designations or restrictions on respondent types, and no incumbent vendors are identified. No specific budget range is provided, and the university does not guarantee any minimum purchase quantity or dollar amount. The resulting contract is not mandatory for university departments, state agencies, or municipalities. Subcontracting is permitted with prior written approval, and all subcontractor costs must be included in the cost proposal, with the university reserving the right to assess damages against the contractor for subcontractor performance failures. Existing infrastructure at the sites includes available power, though some locations may require trenching or infrastructure modifications to support the new parking guidance system.