Non-Congregate Bridge Shelter Operations and Case Management
The City of Tempe, located in Arizona, is seeking a qualified organization to operate a non-congregate bridge shelter for families and individuals experiencing homelessness through a Request for Proposal (RFP) for Non-Congregate Bridge Shelter Operations and Case Management. The procurement aims to secure a subrecipient to manage approximately 40 rooms at the Sue's Espacio facility and transition to the Apache Inn location with 52 rooms, with capabilities for dual occupancy during peak periods. The selected vendor will provide year-round, 24-hour, low-barrier shelter services with comprehensive case management, focusing on reducing barriers, shortening lengths of stay, and increasing self-sufficiency and permanent housing placements. Key performance benchmarks include achieving at least 30 percent permanent housing exits, 85 percent successful transitions, and 70 percent connections to benefits or services. The RFP includes a pre-proposal conference on December 3, 2025, at 11:00 a.m. via Microsoft Teams, with inquiries accepted until December 8, 2025, at 5:00 p.m., and proposals due electronically through the City's Bonfire procurement portal by December 19, 2025, at 3:00 p.m. Proposals will be evaluated across seven criteria, including organizational capacity (20%), service model (20%), partnerships (20%), performance outcomes (15%), cost effectiveness (15%), equity (5%), and overall response quality (5%).
The contract, which has a two-year base term with potential four additional two-year extensions, will be funded through multiple sources including Community Development Block Grant, HOME Investment Partnership Grant, Emergency Solutions Grant, and City of Tempe General Funds. No specific set-aside designations or restrictions on respondent types are explicitly mentioned in the documents. The procurement does not identify a formal incumbent vendor, and no pre-existing technology integration requirements are specified. While exact award values are not detailed, the RFP requires a comprehensive, itemized two-year budget covering startup and ongoing costs for salaries, security, case management, supplies, and facility operations. Eligible costs are limited to those allowable under 2 CFR Part 200 and applicable federal guidance. The City will retain responsibility for building maintenance, mechanical and electrical systems, utilities, and access control, while the subrecipient will be responsible for operational management. Standard City terms and conditions will apply, including federal compliance requirements for debarment, suspension, drug-free workplace standards, and conflict of interest provisions.
Arizona 12/20/25, 12:00 AM 11/17/25, 9:00 AM Campaign Finance Reporting & Administration Platform
The City of Tucson is seeking a comprehensive Campaign Finance Reporting & Administration Platform through a Request for Proposal (RFP) No. 260135, utilizing the Axia Cooperative Purchasing Program. The procurement involves an online software as a service (SaaS) or hosted solution to provide electronic compiling and filing services for local political committees' and candidates' campaign finance reports. The primary objectives include enabling auditing of campaign compliance with local requirements, ensuring transparency in financial activity, and supporting verification of data entry with uploaded supporting source documents. Key system requirements include secure user login, electronic signatures, validation of submitted filings, online data entry, and public access to redacted forms, with the ability to handle distinct workflows for participating and non-participating candidates. The RFP was published on October 15, 2025, with proposals due on November 14, 2025, at 2:00 PM local Arizona time, and a pre-submittal meeting is scheduled for October 27, 2025, at 10:00 AM via Microsoft Teams. The anticipated contract term is three years, with options to extend for two additional one-year periods, and the proposed solution must be fully operational by June 2026.
The procurement includes provisions for cooperative purchasing, allowing other public agencies to access the contract through the Axia Cooperative program, with an estimated annual nationwide purchase volume of $25,000,000. While specific set-aside designations are not explicitly detailed, the RFP suggests compliance with federal regulations regarding minority and women business enterprise participation. The platform must meet stringent security requirements, including data storage within the United States, multi-factor authentication, and compliance with federal and state regulations. Contractors will need to adhere to various federal terms and conditions, including those related to ARPA funding, Federal Transit Administration guidelines, and HUD regulations. The system must support migration of existing data and accommodate various reporting requirements specific to Arizona state law and Tucson City Code. Although precise budget details are not specified, the RFP indicates an administrative fee of 2% of total net sales and emphasizes the importance of a comprehensive, secure, and compliant solution for campaign finance reporting.
Arizona 11/14/25, 4:00 PM 11/17/25, 12:48 PM RFP for Grant Management Services
The City of Tempe, Arizona is soliciting proposals for a comprehensive financial recordkeeping and retirement plan administration contract covering their 401(k), 457(b), and Post Employment Health Plans (PEHP). The procurement seeks a qualified firm to provide retirement plan administration, recordkeeping, education, communications, investment-related, and associated services for plans managing approximately $340.4 million in assets and serving over 4,000 participants. Proposing firms must have a minimum of 10 years of experience with governmental Section 457 plans and 5 years with governmental 401 plans, each managing at least three plans with $100 million in assets. The RFP includes specific evaluation criteria weighted as follows: general background and experience (20%), qualifications of key personnel (25%), cost (25%), current plan administration approach (15%), independence (10%), and responsiveness (5%). Key dates include a question submission deadline of August 4, 2025, with proposals due August 21, 2025, at 3:00 PM local Arizona time. Finalist interviews and presentations are scheduled for September/October 2025, with an anticipated contract term of two initial years and options for up to four additional one-year renewals.
The procurement does not specify specific set-aside designations or restrictions for disadvantaged enterprises. Current service providers include Nationwide (recordkeeping and administration), Innovest (fiduciary services), and Galloway (education and advisory services), who will maintain a supplemental educational services relationship with the new recordkeeper. The City requires no front-end or back-end charges and mandates full disclosure of all fees and revenue sharing arrangements. The selected vendor must provide at least 12 in-person education days annually and submit pricing for two scenarios: a complete open architecture approach with no proprietary investment options, and an open architecture approach that allows stable value/fixed account options. Existing infrastructure includes significant investment holdings across multiple plans, with a total combined portfolio value exceeding $250 million, featuring diverse investment options from providers like American Funds, Fidelity, Vanguard, and Prudential Stable Value funds. The current stable value funds show a market-to-book ratio of 84.95% as of April 24, 2025, and the plans demonstrate an 81% participant adoption of electronic delivery for notices and statements.
Texas 12/4/25, 11:00 PM 11/5/25, 11:30 PM On Call Architect Review Services
The City of Tucson is seeking to procure On Call Architect Review Services through a Request for Qualifications (RFQ) to retain approximately six qualified architectural firms for miscellaneous projects. The primary objective is to secure registered architects with extensive experience in historic preservation, urban design, and architecture to serve as City Design Professionals. These professionals will review development proposals, attend review meetings, and provide design guidance in accordance with the Unified Development Code, specifically focusing on areas such as Downtown Infill Incentive District, Main Gate Overlay Districts, Neighborhood Preservation Zones, and Flexible Lot Development provisions. Ideal candidates must possess at least 10 years of architecture practice and teaching experience, with design professionals requiring confirmation by the Mayor and Council. The pre-submittal conference is scheduled for December 9, 2025, at 10:00 AM via Microsoft Teams, with Statements of Qualifications due by December 16, 2025, at 2:00 PM local time through the City's online bidding system. The evaluation will be based on Experience & Qualifications (35 points), Project Experience (35 points), and Statement of Interest (30 points).
The contract includes specific provisions for Small Business Enterprise (SBE) and Disadvantaged Business Enterprise (DBE) participation, with goals to be determined during negotiations. The contract term will commence upon award and remain in effect for one year, with potential renewal options for two additional two-year periods. Compensation will be negotiated on an hourly billing rate basis, with individual projects not exceeding $100,000 without special approval. Professional Liability Insurance requirements include $1,000,000 per claim and $2,000,000 annual aggregate, along with Commercial General Liability of $1,000,000 per occurrence and $2,000,000 general aggregate. The contract is non-exclusive and does not commit the City to utilizing the selected firms' services. Invoicing will include a 10% retainage, with final payment released upon project completion and City acceptance. Out-of-county travel, lodging, and per diem will be reimbursed according to current City of Tucson allowances, and rate adjustments will only be considered after one year of contract performance during renewal periods.
Arizona 12/16/25, 4:00 PM 11/25/25, 12:17 PM McClintock High School Evaporative Cooler Replacement-IFB #25-010CH-25IFB
The Tempe Union High School District #213 is seeking competitive bids for the McClintock High School Evaporative Cooler Replacement project through Invitation for Bid (IFB) #25-010CH-25IFB. The procurement involves replacing eight existing United Metal Products Fan-Air Model CBD-2400 evaporative coolers located on the 700-building rooftop, which were originally purchased in 2001. Bidders must submit electronic proposals through the Procurement Portal at https://procurement.opengov.com/portal/tuhsd by February 12, 2025, at 2:00 pm local time. A non-mandatory pre-bid conference will be held on January 22, 2025, at 10:30 am at the school site, which will include a walkthrough. The project offers two replacement options: Option 1 requires units that comply with existing roof weight restrictions, while Option 2 allows replacement without weight limitations and includes the cost of structural engineering and roof reinforcement. Contractors must possess appropriate licenses from the Arizona Registrar of Contractors and provide manufacturer specifications, references, and a 20-year no-dollar-limit warranty for the cooler system. The project timeline requires substantial completion within 45 days of the notice to proceed, with final completion no later than 14 days after substantial completion.
Contractors must submit detailed pricing for the cooler replacement, including performance and payment bonds, and an optional add alternate for isolation valves and piping. While no specific set-aside designations for disadvantaged enterprises are mentioned, bidders must meet specific licensing and qualification requirements. The project is contingent on funding approval from the Arizona School Facilities Oversight Board and the District Governing Board. A structural evaluation report indicates that the existing roof framing may require modifications to support the new mechanical unit, with a recommended addition of a channel section or angle to enhance load-bearing capacity. The project involves replacing rooftop mechanical units weighing approximately 1,472 pounds, which is slightly heavier than the existing 1,300-pound units. Although a precise budget range is not specified, the comprehensive requirements and two-option approach suggest a potentially complex and significant infrastructure investment for the school district.
Arizona 2/12/25, 4:00 PM 4/21/25, 4:59 PM