Attachment_1.0_-_Final_Spec_Health_Centers_Renovation.pdf

Ethiopia Health Infrastructure Program

Health Center Renovation Technical Specifications August 2015

This publication was produced for review by the United States Agency for International Development. It was prepared by Tetra Tech, Inc.

USAID/Ethiopia Health Infrastructure Program (EHIP)

TOC-1

Final Submittal August 2015

TABLE OF CONTENTS

DIVISION 01 – GENERAL CONDITIONS

011000 012200 012500 013100 013200 013300 014000 014200

016000 017419

017700 017839

GENERAL REQUIREMENTS

UNIT PRICES

SUBSTITUTION PROCEDURES

PROJECT MANAGEMENT AND COORDINATION

CONSTRUCTION PROGRESS DOCUMENTATION

SUBMITTAL PROCEDURES

QUALITY REQUIREMENTS

REFERENCES

PRODUCT REQUIREMENTS

CONSTRUCTION WASTE MANAGEMENT AND DISPOSAL

CLOSEOUT PROCEDURES

PROJECT RECORD DOCUMENTS

DIVISION 02 – SITEWORK

02200 CLEARING AND GRUBBING

02220 DEMOLITION

02300 EARTHWORK

02315 EXCAVATION, FILLING AND BACKFILLING FOR BUILDINGS

02316 EXCAVATION, TRENCHING, AND BACKFILLING FOR UTILITY

SYSTEMS

02317 RIP RAP

02600 WATER MAINS AND APPURTENANCES

02622 SEWER MAINS, LATERALS AND APPURTENANCES

02821 CHAIN LINK (WIRE MESH) FENCE AND GATES

DIVISION 03 – CONCRETE

03300 CAST-IN-PLACE CONCRETE

03351 PENETRATING LIQUID CONCRETE FLOOR TREATMENT

03450 ARCHITECTURAL PRECAST CONCRETE

DIVISION 04 – UNIT MASONRY

04200 MASONRY

DIVISION 05 – METALS

05120 STRUCTURAL STEEL

05500 METAL FABRICATIONS

DIVISION 06 – WOOD & PLASTICS

06100 ROUGH CARPENTRY

06200 FINISH CARPENTRY

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Final Submittal August 2015

DIVISION 07 – THERMAL & MOISTURE PROTECTION

07115 BITUMINOUS DAMPPROOFING

07411 FORMED METAL ROOF PANELS AND ROOF DRAINAGE

07600 SHEET METAL WORK

07920 JOINT SEALANTS

DIVISION 08 – DOORS & WINDOWS

08120 DOORS AND FRAMES

08451 STRUCTURED-POLYCARBONATE-PANEL ASSEMBLIES

08520 WINDOWS

08710 DOOR HARDWARE

08800 GLAZING

DIVISION 09 – FINISHES

09220 CEMENT PLASTER

09230 GYPSUM PLASTER

09310 CEMENT AND CERAMIC TILE

09410 TERRAZZO WINDOW SILLS

09510 SUSPENDED CEILINGS

09610 HARDENED MONOLITHIC FLOOR FINISH

09661 POLYVINYL CHLORIDE FLOOR TILE AND ACCESSORIES

09900 PAINTS AND COATINGS

DIVISION 10 – SPECIALTIES

10155 PARTITION WALLS AND TOILET STALLS

10430 EXTERIOR SIGNAGE

10440 INTERIOR SIGNAGE

10523 FIRE EXTINQUISHERS

10801 TOILET AND BATH ACCESSORIES

DIVISION 15 – PLUMBING

15145 HANGERS AND SUPPORTS

15405 BASIC MATERIALS, METHODS AND REQUIREMENTS (PLUMBING)

15440 PLUMBING FIXTURES AND EQUIPMENT

15615 WATER UTILITY STORAGE TANKS

15991 TESTING OF PLUMBING SYSTEMS

DIVISION 16 – ELECTRICAL

16010 BASIC ELECTRICAL REQUIREMENTS

16050 BASIC ELECTRICAL MATERIAL AND METHODS

16060 GROUNDING AND BONDING

16075 ELECTRICAL IDENTIFICATION

16120 CONDUCTORS AND CABLES

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Final Submittal August 2015

16130 RACEWAYS AND BOXES

16140 WIRING DEVICES

16190 SUPPORTING DEVICES

16410 ENCLOSED SWITCHES AND CIRCUIT BREAKERS

16423 OVER CURRENT DEVICES

16424 FEEDERS AND BRANCH CIRCUITRY

16442 PANELBOARDS

16511 16520

INTERIOR LIGHTING

EXTERIOR LIGHTING

—END TABLE OF CONTENTS—

011000 – General Requirements

SECTION 011000

GENERAL REQUIREMENTS

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary

Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section Includes:

1. Project Information.

2. Work restrictions.

3. Specification and drawing conventions.

4. Pre-construction Requirements

5. Construction Requirements

6. Source Supply and Quality of Source Materials

7. Permits and Responsibilities/Customs

8. Additional Construction Site Responsibilities

9. Health, Safety, and Security Plan

10. Media Communication

1.3 PROJECT INFORMATION

A. Project Identification: Five Health Centers Renovation near Awassa Project in the communities of

Arsi Negele, Batu, Durame, Gimbichu, and Waka.

B. Project Location: Oromia and Southern Nations Nationalities and Peoples Region (SNNPR) of

Ethiopia.

C. Owner: US Agency for International Development (USAID).

D. User: Federal Democratic Republic of Ethiopia, Ministry of Health.

E. Engineer: Tetra Tech Inc.

1.4 WORK RESTRICTIONS

A. Work Restrictions, General: Comply with restrictions on construction operations.

1. Comply with limitations on use of public streets and with other requirements of authorities having jurisdiction.

2. The Contractor must obtain COR approval of their work hours and work days.

3. The Contractor shall not perform any work at the Project site when the Engineer is not present on site, except with written approval from the COR.

4. Local Holidays: The Contractor shall observe, validate, and plan the work around local and national holidays as customarily observed at the Project site. Should any holiday fall on a weekend, the Contractor shall exercise due diligence to ensure local customs and appropriate compensation issues are addressed.

5. Should the Contract Documents conflict with local workweek customs, the Contractor shall bring to the attention of the COR and Engineer in writing for resolution.

6. The Contractor shall validate local labor laws and customs which may restrict total allowable hours worked within a given week.

B. Existing Utility Interruptions: Do not interrupt utilities serving facilities occupied by Owner or others unless permitted under the following conditions and then only after providing temporary utility services according to requirements indicated:

1. Notify Engineer not less than 72 hours in advance of proposed utility interruptions.

2. Obtain Engineer’s written permission before proceeding with utility interruptions.

C. Noise, Vibration, and Odors: Coordinate operations that may result in high levels of noise and vibration, odors, or other disruption to User occupancy with the Engineer.

1. Notify Engineer not less than 72 hours in advance of proposed disruptive operations.

1.5 SPECIFICATION AND DRAWING CONVENTIONS

A. Specification Content: The Specifications use certain conventions for the style of language and the intended meaning of certain terms, words, and phrases when used in particular situations.

These conventions are as follows:

1. Imperative mood and streamlined language are generally used in the Specifications. The words "shall," "shall be," or "shall comply with," depending on the context, are implied where a colon (:) is used within a sentence or phrase.

2. Specification requirements are to be performed by Contractor unless specifically stated otherwise.

B. Division 01 General Requirements: Requirements of Sections in Division 01 apply to the Work of all Sections in the Specifications.

C. Drawing Coordination: Requirements for materials and products identified on Drawings are described in detail in the Specifications. One or more of the following are used on Drawings to identify materials and products:

1. Terminology: Materials and products are identified by the typical generic terms used in the individual Specifications Sections.

2. Abbreviations: Materials and products are identified by abbreviations scheduled on

Drawings.

1.6 PRE-CONSTRUCTION REQUIREMENTS

A. Provide all site surveys, geotechnical testing, and all pre-design investigations, surveys and activities necessary or reasonably inferable to successfully complete the Project.

1.7 CONSTRUCTION REQUIREMENTS

A. Provide all labor, supervision, materials, equipment, construction means and methods, coordination, logistics, testing, surveys and tools necessary or reasonably inferable to complete the Project.

B. Provide operations and maintenance for all new and temporary facilities until Final Acceptance by USAID/Ethiopia.

C. Provide all temporary works, utilities and/or facilities necessary for the successful performance of this contract (e.g. water, power, sanitation, communications, etc.).

D. Protect all existing buildings and facilities from damage or detrimental impacts resulting from construction activities on the Project site.

E. Be responsible for coordinating with local utility providers. The Contractor shall pay all costs incurred in connecting, converting, and transferring the utilities to the work. The Contractor shall make connections, including providing backflow-preventing devices on connections to domestic water lines as necessary; providing meters; and providing transformers; and make disconnections.

F. Provide Quality Management to ensure that all work adheres to the applicable standards in the Specifications for all construction methods, materials, labor, equipment, and testing.

G. Cooperate and coordinate with the COR and Engineer at all times.

H. Provide a three-hundred sixty five day warranty period for all completed works, which shall commence at Final Acceptance by USAID/Ethiopia.

I. Be responsible for providing all health and safety and security services required for its personnel deployed to project locations, unless otherwise stated herein.

1.8 SOURCE OF SUPPLY AND QUALITY OF SOURCE MATERIALS

A. The Contractor shall furnish only new materials and supplies for incorporation into the Work, except as specifically otherwise permitted in the Contract. Materials shall comply with the terms and conditions of the contract. Materials shall be subject to inspection by USAID and/or its

Engineer at any time. The quality of all materials shall conform to requirements listed in the Technical Specifications.

B. Manufacturers test reports may supplement Contractor's inspections, sampling, testing, and certification provisions for new materials. Manufacturers’ warranties, guarantees, instruction sheets, parts lists, and other material that are furnished with certain articles or materials incorporated into the project shall be provided to the COR and Engineer with each Application of Payment.

C. Materials to be installed and incorporated into the Work shall be stored in such a manner as to ensure the preservation of their quality and fitness for the Work, and to facilitate inspection.

1.9 PERMITS AND RESPONSIBILITIES/CUSTOMS

A. The Contractor shall be responsible for obtaining any necessary licenses and permits, and for complying with any GOE laws, codes, and regulations applicable to the performance of the work. The Contractor shall also be responsible for all materials delivered and work performed until completion and acceptance of the entire work, except for any completed unit of work which may have been accepted under the Contract.

B. Contractor shall inform the COR, in writing, if any reasonable assistance is needed, however, this assistance shall not relieve the Contractor of any primary responsibility for these tasks nor shall the Contractor hold USAID liable for any delays, damages or inabilities to assist in issues.

C. The Contractor may request the COR, in writing, if any reasonable assistance is needed in the permit clearance process. However, a request for assistance shall not relieve the

Contractor of any responsibility or obligation for these tasks, nor shall the Contractor hold USAID liable for any delays, damages or inabilities to assist.

D. The Contractor shall manage the customs clearance process for all imported construction materials, supplies and equipment.

1.10 ADDITIONAL CONTRACTOR CONSTRUCTION SITE RESPONSIBILITIES

A. The Contractor shall take all necessary precautions to ensure that roof openings and other critical openings in the building are monitored at all times. The Contractor shall take immediate actions required to seal off such openings when rain or other detrimental weather is imminent, and at the end of each workday.

1.11 HEALTH, SAFETY, AND SECURITY

A. The Contractor submit a Health and Safety Plan (HASP) to the COR for review and approval within thirty (30) calendar days from Contract Award. The COR, Engineer or other identified person on site shall be authorized to stop any activity that is considered to be immediately life threatening. The Contractor shall be responsible for correcting the situation before any further work can progress associated with that activity or set of activities. Any loss of time or cost due to the stoppage shall be solely borne by the

Contractor.

B. At a minimum, the Health and Safety Plan shall contain the following:

1. Required use of appropriate clothing, including personal protective equipment. At a minimum, the Contractor shall require all workers to wear safety glasses, high-visibility vests, hard hat and covered shoes at all times. The Contractor will provide the safety equipment to workers if necessary, and will replace equipment that is damaged or deemed unacceptable by the COR.

2. Information about hazards to which workers can be exposed, including chemicals.

3. Locations and availability of toilet, hand-washing, and drinking water facilities.

4. List of on-site first aid equipment.

5. For injuries that require professional medical treatment, list contact information for the nearest health center and hospital.

6. List of on-site Health, Safety, and Security leaders responsible for implementing the plan.

7. General contents of weekly Health, Safety, and Security briefings. Attendance shall be required of all on-site workers. During the briefings, the Contractor shall provide specific instructions to each employee regarding hazards unique to his or her job assignment.

8. Process for reviewing and approving Sub-Contractor health and safety plans.

Procedure for protecting the health and safety of visitors to the site.

C. The Contractor is required to adhere to the following additional Health, Safety, and Security requirements:

1. The Contractor shall track and replace damaged equipment, which at a minimum shall include: safety glasses, high-visibility vests, covered shoes, hard hats, hearing protection, safety harnesses, safety equipment for working underground and in the confined spaces (e.g. sewers, drains etc.) fire extinguishers, first aid equipment and, where appropriate, associated shock absorbers, and chest harnesses.

2. The Contractor shall inspect, test, and maintain safety equipment, scaffolds, guardrails, working platforms, hoists, ladders and other means of access, lifting, lighting, signing, and guarding equipment. Items that are unsafe will be removed from the Site and replaced.

3. Health and Safety records must be maintained and updated weekly. The records must be available for on-site inspection. At a minimum, the records must include dates and attendance of Health and Safety briefings, equipment inspection and results, site visitors log, descriptions of Health and Safety incidents (e.g., injuries).

a. The Contractor shall document every accident or incident associated with health and safety on site. In the case of any serious accident or incident, such as fatality or serious injury, the Contractor shall notify the COR/Engineer immediately by the quickest available means. For each serious accident or incident, the Contractor shall conduct a detailed investigation and provide a comprehensive report to the COR and Engineer addressing:

I. What occurred (with explanatory sketches or photos as necessary) II. Who was involved (including names and affiliations of such persons) III. What caused the incident

IV. When the incident occurred (time and date)

V. Where the incident occurred

VI. Why the incident occurred VII. How the Contractor will prevent reoccurrences

4. The Contractor is responsible for maintaining uninterrupted security for all personnel, materials, equipment, and all other property related to the performance of this Contract. The Contractor’s site security shall include

24-hour security guards and perimeter fencing (or other appropriate barrier) that fully encloses the site.

1.12 MEDIA COMMUNICATION

A. The Contractor shall refer all requests for information from any source to USAID. The contractor shall not answer any questions or provide any information related to this project except to provide the COR contact information.

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION (Not Used)

END OF SECTION

012200 – Unit Prices

SECTION 012200

UNIT PRICES

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section includes administrative and procedural requirements for unit prices.

B. Related Requirements:

1. Section 014000 "Quality Requirements" for general testing and inspecting requirements.

1.3 DEFINITIONS

A. Unit price is an amount incorporated in the Agreement, applicable during the duration of the Work as a price per unit of measurement for materials, equipment, or services, or a portion of the Work, added to or deducted from the Contract Sum by appropriate modification, if the scope of Work or estimated quantities of Work required by the Contract Documents are increased or decreased.

1.4 PROCEDURES

A. Unit prices include all testing, labor, materials, equipment, disposal, transportation, and storage and/or mitigation efforts, including insurance, applicable taxes, overhead, and profit.

B. Section 012200 – Unit Prices shall apply for all Differing and/or Unforeseen Site Conditions.

C. Measurement and Payment:

The Contractor shall provide unit price for all indicated line items within the five project BOQs.

D. USAID reserves the right to reject the Contractor's measurement of work-in-place that involves use of established unit prices and to have this work measured, at USAID’s expense, by an independent surveyor.

PART 2 - PRODUCTS (Not Used)

012500 – Substitution Procedures

SECTION 012500

SUBSTITUTION PROCEDURES

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary

Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section includes administrative and procedural requirements for substitutions.

B. Related Requirements:

1. Section 016000 "Product Requirements" for requirements for submitting comparable product submittals for products by listed manufacturers.

1.3 DEFINITIONS

A. Substitutions: Changes in products, materials, equipment, and methods of construction from those required by the Contract Documents and proposed by Contractor.

1. Substitutions for Cause: Changes proposed by Contractor that are required due to changed Project conditions, such as unavailability of product, regulatory changes, or unavailability of required warranty terms.

2. Substitutions for Convenience: Changes proposed by Contractor or USAID that are not required in order to meet other Project requirements but may offer advantage to

Contractor or USAID.

1.4 ACTION SUBMITTALS

A. Substitution Requests: Submit one copy of each request for consideration. Identify product or fabrication or installation method to be replaced. Include Specification Section number and title and Drawing numbers and titles.

1. Substitution Request Form: Use CSI Form 13.1A or other form as approved by Engineer.

2. Documentation: Show compliance with requirements for substitutions and the following, as applicable:

a. Statement indicating why specified product or fabrication or installation cannot be provided, if applicable.

b. Coordination information, including a list of changes or revisions needed to other parts of the Work and to construction performed by Owner and separate contractors, which will be necessary to accommodate proposed substitution.

c. Detailed comparison of significant qualities of proposed substitution with those of the Work specified. Include annotated copy of applicable Specification Section.

Significant qualities may include attributes such as performance, weight, size, durability, visual effect, sustainable design characteristics, warranties, and specific features and requirements indicated. Indicate deviations, if any, from the Work specified.

d. Product Data, including drawings and descriptions of products and fabrication and installation procedures.

e. Samples, where applicable or requested.

f. Certificates and qualification data, where applicable or requested.

g. Material test reports from a qualified testing agency indicating and interpreting test results for compliance with requirements indicated, where requested.

h. Detailed comparison of schedule and time implications of proposed substitution with those of the Work specified. Cost information, including a proposal of change, if any, in the Contract Sum.

i. Contractor's waiver of rights to additional payment or time that may subsequently become necessary because of failure of proposed substitution to produce indicated results.

3. Use product specified if Engineer does not issue a decision on use of a proposed substitution within 15 days of receipt of request, or seven days of receipt of additional information or documentation, whichever is later.

1.5 QUALITY ASSURANCE

A. Compatibility of Substitutions: Investigate and document compatibility of proposed substitution with related products and materials. Engage a qualified testing agency to perform compatibility tests recommended by manufacturers.

1.6 PROCEDURES

A. Coordination: Revise or adjust affected work as necessary to integrate work of the approved substitutions.

PART 2 - PRODUCTS

2.1 SUBSTITUTIONS

A. Substitutions for Cause: Submit requests for substitution immediately on discovery of need for change, but not later than 15 days prior to time required for preparation and review of related submittals.

1. Conditions: Engineer will consider Contractor's request for substitution when the following conditions are satisfied. If the following conditions are not satisfied, Engineer will return requests without action, except to record noncompliance with these requirements:

a. Requested substitution is consistent with the Contract Documents and will produce indicated results.

b. Substitution request is fully documented and properly submitted.

c. Requested substitution will not adversely affect Contractor's construction schedule.

d. Requested substitution is compatible with other portions of the Work.

B. Substitutions for Convenience

1. Conditions: Engineer may consider Contractor's request for substitution when the following conditions are satisfied. Engineer may consider or reject requests at its discretion. If the following conditions are not satisfied, Engineer will return requests without action, except to record noncompliance with these requirements:

a. Requested substitution offers Owner a substantial advantage in cost, time, energy conservation, or other considerations, after deducting additional responsibilities Owner must assume. Owner's additional responsibilities may include compensation to Engineer for redesign and evaluation services, increased cost of other construction by Owner, and similar considerations.

b. Requested substitution does not require extensive revisions to the Contract

Documents.

c. Requested substitution is consistent with the Contract Documents and will produce indicated results.

d. Substitution request is fully documented and properly submitted.

e. Requested substitution will not adversely affect Contractor's construction schedule.

f. Requested substitution is compatible with other portions of the Work.

g. If requested substitution involves more than one contractor, requested substitution has been coordinated with other portions of the Work, is uniform and consistent, is compatible with other products, and is acceptable to all contractors involved.

013100 – Project Management and Coordination

SECTION 013100

PROJECT MANAGEMENT AND COORDINATION

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary

Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section includes administrative provisions for coordinating construction operations on Project including, but not limited to, the following:

1. General coordination procedures.

2. Requests for Information (RFIs).

B. Each contractor shall participate in coordination requirements. Certain areas of responsibility are assigned to a specific contractor.

C. Related Requirements:

1. Section 013200 "Construction Progress Documentation" for preparing and submitting Contractor's construction schedule.

2. Section 017700 "Closeout Procedures" for coordinating closeout of the Contract.

1.3 DEFINITIONS

A. RFI: Request from Owner, Engineer, or Contractor seeking information required by or clarifications of the Contract Documents.

1.4 GENERAL COORDINATION PROCEDURES

A. Coordination: Coordinate construction operations included in different Sections of the Project

Documents and Specifications to ensure efficient and orderly installation of each part of the Work. Coordinate construction operations included in different sections of the Work that depend on other sections of the Work for proper installation, connection, and operation.

1. Schedule construction operations in sequence required to obtain the best results where installation of one part of the Work depends on installation of other components, before or after its own installation.

2. Coordinate installation of different components to ensure maximum performance and accessibility for required maintenance, service, and repair.

3. Make adequate provisions to accommodate items scheduled for later installation.

B. When requested by Engineer, prepare memoranda for distribution to each party involved, outlining special procedures required for coordination. Include such items as required notices, reports, and list of attendees at meetings.

1. Prepare similar memoranda for Owner if coordination of their Work is required.

1.5 REQUESTS FOR INFORMATION (RFIs)

A. General: Immediately upon discovery of the need for additional information or interpretation of the Contract Documents, the Contractor shall prepare and submit an RFI in the form specified.

B. Content of the RFI: Include a detailed, legible description of item needing information or interpretation and the following information, unless otherwise approved by the Engineer:

1. Project name.

2. Project number.

3. Date.

4. Name of Contractor.

5. Name of Engineer, and COR.

6. Email address of Contractor’s contact person

7. RFI number, numbered sequentially.

8. RFI subject.

9. Question: Fully describe question or information requested. Include:

a. Specification Section number and title and related paragraphs, as appropriate.

b. Drawing number and detail references, as appropriate.

c. Field dimensions and conditions, as appropriate.

d. Contractor's suggested resolution. If Contractor's suggested resolution impacts the

Contract Time or the Contract Sum, Contractor shall state impact in the RFI.

10. Contractor's signature.

11. Attachments: Include sketches, descriptions, measurements, photos, Product Data, Shop

Drawings, coordination drawings, and other information necessary to fully describe items needing interpretation.

a. Include dimensions, thicknesses, structural grid references, and details of affected materials, assemblies, and attachments on attached sketches.

C. RFI Forms: Use form approved by Engineer.

1. Attachments shall be electronic files in Adobe Acrobat PDF format.

D. Engineer Action: Engineer will review each RFI, determine action required, and respond. Allow reasonable time for Engineer's response for each RFI

1. The following Contractor-generated RFIs will be returned without action:

a. Requests for approval of submittals.

b. Requests for approval of substitutions.

c. Requests for approval of Contractor's means and methods.

d. Requests for coordination information already indicated in the Contract Documents.

e. Requests for adjustments in the Contract Terms and Conditions, Contract Time or

Contract Sum.

f. Requests for interpretation of Engineer's actions on submittals.

g. Incomplete RFIs or inaccurately prepared RFIs.

2. Engineer action may include a request for additional information, in which case Engineer time for response will date from time of receipt of additional information.

3. On receipt of Engineer action, The Contractor shall update the RFI log and immediately distribute the RFI response to affected parties. Review response and notify Engineer within seven days if Contractor disagrees with response.

a. Identification of related Minor Change in the Work, Construction Change Directive, and Proposal Request, as appropriate.

b. Identification of related Field Order, Work Change Directive, and Proposal

Request, as appropriate.

E. RFI Log: The Contractor shall prepare, maintain, and submit a tabular log of RFIs organized by the RFI number. The Contractor shall submit a weekly log update to the COR and Engineer. At a minimum, the Log shall include the following:

1. Project name

2. Name and address of Contractor

3. Name and address of Engineer

4. RFI number including RFIs that were returned without action or withdrawn

5. RFI description.

6. Date the RFI was submitted

7. Date Engineer response was received

PART 2 - PRODUCTS (Not Used)

013200 – Construction Progress Documentation

SECTION 013200

CONSTRUCTION PROGRESS DOCUMENTATION

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section includes administrative and procedural requirements for documenting the progress of construction during performance of the Work, including the following:

1. Contractor's construction schedule.

2. Daily construction reports.

3. Special reports.

4. Monthly Progress Reports

B. Related Requirements:

1. Section 013300 "Submittal Procedures" for submitting schedules and reports.

2. Section 014000 "Quality Requirements" for submitting a schedule of tests and inspections.

1.3 DEFINITIONS

A. Activity:

A discrete part of a project that can be identified for planning, scheduling, monitoring, and controlling the construction project. Activities included in a construction schedule consume time and resources.

1. Critical Activity: An activity on the critical path that must start and finish on the planned early start and finish times.

2. Predecessor Activity: An activity that precedes another activity in the network.

3. Successor Activity: An activity that follows another activity in the network.

B. Cost Loading:

The allocation of the schedule of values for the completion of an activity as scheduled. The sum of costs for all activities must equal the total Contract Sum unless otherwise approved by Architect.

C. CPM (Critical path method):

A method of planning and scheduling a construction project where activities are arranged based on activity relationships. Network calculations determine when activities can be performed and the critical path of Project.

D. Critical Path:

The longest connected chain of interdependent activities through the network schedule that establishes the minimum overall Project duration and contains no float.

E. Event:

The starting or ending point of an activity.

F. Float:

The measure of leeway in starting and completing an activity.

1. Float time is not for the exclusive use or benefit of either Owner or Contractor except as noted otherwise, but is a jointly owned, expiring Project resource available to both parties as needed to meet schedule milestones and Contract completion date.

2. Free float is the amount of time an activity can be delayed without adversely affecting the early start of the successor activity.

3. Total float is the measure of leeway in starting or completing an activity without adversely affecting the planned Project completion date.

G. Resource Loading:

The allocation of manpower and equipment necessary for the completion of an activity as scheduled.

1.4 INFORMATIONAL SUBMITTALS

A. Format for Submittals:

Submit required submittals in the following format:

1. Working electronic copy of schedule file, where indicated.

2. PDF electronic file.

3. Two paper copies.

B. Detailed Construction Schedule:

Initial schedule, of size required to display entire schedule for entire construction period.

1. Submit a working electronic copy of schedule, using software indicated, and labeled to comply with requirements for submittals. Include type of schedule (initial or updated) and date on label.

C. Construction Schedule Updating Reports:

Submit with Applications for Payment.

D. Site Condition Reports:

Submit at time of discovery of differing conditions.

E. Special Reports:

Submit at time of unusual event.

1.5 COORDINATION

A. Coordinate requirements in this article with submittal schedule requirements in Section 013300 "Submittal Procedures."

B. Coordinate Contractor's construction schedule with the schedule of values, submittal schedule, progress reports, payment requests, and other required schedules and reports.

1. Secure time commitments for performing critical elements of the Work from entities involved.

2. Coordinate each construction activity in the network with other activities and schedule them in proper sequence.

PART 2 - PRODUCTS

2.1 CONTRACTOR'S CONSTRUCTION SCHEDULE, GENERAL

A. Time Frame:

Extend schedule from date established for the Contract Award to date of final completion.

1. Contract completion date shall not be changed by submission of a schedule that shows an early completion date, unless specifically authorized by Change Order.

B. Activities:

Treat each building, or separate area as a separate numbered activity for each main element of the Work. Comply with the following:

1. Activity Duration: Define activities so no activity is longer than 10 days, unless specifically allowed by Construction Manager.

2. Procurement Activities: Include procurement process activities for long lead items and major items, requiring a cycle of more than 60 days, as separate activities in schedule. Procurement cycle activities include, but are not limited to, submittals, approvals, purchasing, fabrication, and delivery.

3. Submittal Review Time: Include review and resubmittal times indicated in Section 013300 "Submittal Procedures" in schedule. Coordinate submittal review times in Contractor's construction schedule with submittal schedule.

4. Substantial Completion: Indicate completion in advance of date established for Substantial Completion, and allow time for Construction Manager's administrative procedures necessary for certification of Substantial Completion.

5. Punch List and Final Completion: Include scheduled time for completion of punch list items and final completion.

C. Constraints:

Include constraints and work restrictions indicated in the Contract Documents and as follows in schedule, and show how the sequence of the Work is affected.

1. Phasing: Arrange list of activities on schedule by phase.

2. Work Stages:

Indicate important stages of construction for each major portion of the Work, including, but not limited to, the following:

a. Submittals.

b. Purchases.

c. Fabrication.

d. Sample testing.

e. Deliveries.

f. Installation.

g. Tests and inspections.

h. Adjusting.

i. Curing.

j. Startup and placement into final use and operation.

3. Construction Areas:

Identify each major area of construction for each major portion of the Work. Indicate where each construction activity within a major area must be sequenced or integrated with other construction activities to provide for the following:

a. Structural completion.

b. Temporary enclosure and space conditioning.

c. Permanent space enclosure.

d. Completion of mechanical installation.

e. Completion of electrical installation.

f. Substantial Completion.

D. Milestones:

Include milestones indicated in the Contract Documents in schedule, including, but not limited to, the Notice to Proceed, Substantial Completion, and Final Completion.

E. Recovery Schedule:

When periodic update indicates the Work is 14 or more calendar days behind the current approved schedule, submit a separate recovery schedule indicating means by which Contractor intends to regain compliance with the schedule. Indicate changes to working hours, working days, crew sizes, and equipment required achieving compliance, and dating by which recovery will be accomplished.

F. Computer Scheduling Software:

Prepare schedules using Microsoft Project

2.2 DETAILED CONSTRUCTION SCHEDULE

A. Baseline Detailed Project Schedule The Contractor shall prepare and submit a Detailed Project Schedule within fourteen (14) calendar days from the Notice to Proceed. The Contractor’s Detailed Project Schedule shall be fully developed and contain enough detail for the COR and Engineer to accurately determine any potential delays, added costs, and determine work complete for payment. The COR shall reserve the right to determine the appropriate level of detail to be provided in the schedule.

2.3 REPORTS

A. Daily Construction Reports:

Prepare a daily construction report recording the following information concerning events at Project site:

1. List of subcontractors at Project site.

2. List of separate contractors at Project site.

3. Approximate count of personnel at Project site.

4. Equipment at Project site.

5. Material deliveries.

6. Accidents.

7. Meetings and significant decisions.

8. Unusual events (see special reports).

9. Stoppages, delays, shortages, and losses.

10. Emergency procedures.

11. Orders and requests of authorities having jurisdiction.

12. Change Orders received and implemented.

13. Change Directives received and implemented.

14. Services connected and disconnected.

15. Equipment or system tests and startups.

16. Partial completions and occupancies.

17. Substantial Completions authorized.

2.4 SPECIAL REPORTS

A. General:

Submit special reports directly to Engineer within one day(s) of an occurrence. Distribute copies of report to parties affected by the occurrence.

B. Reporting Unusual Events:

When an event of an unusual and significant nature occurs at Project site, whether or not related directly to the Work, prepare and submit a special report. List chain of events, persons participating, and response by Contractor's personnel, evaluation of results or effects, and similar pertinent information. Advise Owner in advance when these events are known or predictable.

2.5 MONTHLY PROGRESS REPORTS

The monthly report shall include information as described below. The COR reserves the right to require the Contractor to include additional information at no additional cost to USAID/Ethiopia, if deemed necessary by the COR, in order to track the progress and/or conformance to the requirements of the contract documents.

With each Area of Performance (AOP), the Contractor shall submit to the COR and Engineer, a monthly construction progress report which shall account for all work performed during the billing period.

A. Narrative Section:

At a minimum, each progress report shall include a concise narrative describing:

1. Activities that have been completed in the billing period.

2. Information regarding actual start and completion dates of critical path activities compared to the approved baseline schedule.

3. Activities currently in progress.

4. Current and anticipated issues the Contractor believes may pose a negative effect on the approved baseline schedule and proposed corrective actions.

5. Percentages of work completed for each item on the schedule of value.

B. Request for Information (RFI) Report:

The Contractor shall submit, in tabular format, a shop drawing status report, noting all RFI’s submitted, outstanding or to be submitted as of the date of the report.

C. Quality Control Report:

The Contractor shall include a quality control overview prepared by the Contractor’s Quality Control Manager. At a minimum, the report shall provide a summary of quality control activities for the reporting period and address quality control problems and outstanding deficiencies. The report shall include a summary of key quality control tests, and results. The report shall describe any problems and constraints the Contractor encountered during the billing period, and resolutions or proposed solutions.

PART 3 - EXECUTION

3.1 CONTRACTOR'S CONSTRUCTION SCHEDULE

A. Construction Schedule Updating:

At weekly intervals, update schedule to reflect actual construction progress and activities. Issue schedule two days before each regularly scheduled progress meeting.

1. Revise schedule immediately after each meeting or other activity where revisions have been recognized or made. Issue updated schedule concurrently with the report of each such meeting.

2. Include a report with updated schedule that indicates every change, including, but not limited to, changes in logic, durations, actual starts and finishes, and activity durations.

3. As the Work progresses, indicate final completion percentage for each activity.

B. Distribution:

Distribute copies of approved schedule to Engineer, Owner, and other parties identified by Engineer.

1. When revisions are made, distribute updated schedules to the same parties and post in the same locations. Delete parties from distribution when they have completed their assigned portion of the Work and are no longer involved in performance of construction activities.

013300 – Submittal Procedures

SECTION 013300

SUBMITTAL PROCEDURES

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section includes requirements for the submittal register, submittal schedule and administrative and procedural requirements for submitting Shop Drawings, Product Data, Samples, and other submittals.

B. Related Requirements:

1. Section 013200 "Construction Progress Documentation" for submitting schedules and reports, including Contractor's construction schedule.

2. Section 017839 "Project Record Documents" for submitting record Drawings, record

Specifications, and record Product Data.

1.3 DEFINITIONS

A. Action Submittals: Written and graphic information and physical samples that require Engineer’s responsive action. Action submittals are those submittals indicated in individual Specification Sections as "action submittals."

B. Informational Submittals: Written and graphic information and physical samples that do not require Engineer’s responsive action. Submittals may be rejected for not complying with requirements. Informational submittals are those submittals indicated in individual Specification Sections as "informational submittals."

C. Portable Document Format (PDF): An open standard file format licensed by Adobe Systems used for representing documents in a device-independent and display resolution-independent fixed-layout document format.

1.4 SUBMITTAL ADMINISTRATIVE REQUIREMENTS

A. Coordination: Coordinate preparation and processing of submittals with performance of construction activities.

1. Coordinate each submittal with fabrication, purchasing, testing, delivery, other submittals, and related activities that require sequential activity.

2. Submit all submittal items required for each Specification Section concurrently unless partial submittals for portions of the Work are indicated on approved submittal schedule.

3. Submit action submittals and informational submittals required by the same Specification

Section as separate packages under separate transmittals.

4. Coordinate transmittal of different types of submittals for related parts of the Work so processing will not be delayed because of need to review submittals concurrently for coordination.

B. Submittals: Place a permanent label or title block on each submittal item for identification.

1. Indicate name of firm or entity that prepared each submittal on label or title block.

2. Include the following information for processing and recording action taken:

a. Project name.

b. Date.

c. Name of Engineer.

d. Name of Contractor.

e. Name of subcontractor.

f. Name of supplier.

g. Name of manufacturer.

h. Submittal number or other unique identifier, including revision identifier.

1) Submittal number shall use Specification Section number followed by a decimal point and then a sequential number (e.g., 061000.01). Resubmittals shall include an alphabetic suffix after another decimal point (e.g., 061000.01.A).

i. Number and title of appropriate Specification Section.

j. Drawing number and detail references, as appropriate.

k. Location(s) where product is to be installed, as appropriate.

l. Previous submittals impacting this submittal

m. Options requiring selection by USAID

n. Other necessary identification.

3. Transmittal for Submittals: Assemble each submittal individually and appropriately for transmittal and handling. Transmit each submittal using a transmittal form. Engineer will return without review submittals received from sources other than Contractor.

a. Submittals must be transmitted to Engineer in PDF/electronic format.

b. Transmittal Form for Submittals: Use form as approved by Engineer.

c. Transmittal Form for Submittals: Provide locations on form for the following information:

1) Project name.

2) Date.

3) Destination (To:).

4) Source (From:).

5) Name of Engineer.

6) Name of Contractor.

7) Name of firm or entity that prepared submittal.

8) Names of subcontractor, manufacturer, and supplier.

9) Category and type of submittal.

10) Submittal purpose and description.

11) Specification Section number and title.

12) Specification paragraph number or drawing designation and generic name for each of multiple items.

13) Drawing number and detail references, as appropriate.

14) Indication of full or partial submittal.

15) Transmittal number.

16) Submittal and transmittal distribution record.

17) Remarks.

18) Signature of transmitter.

C. Resubmittals: Make resubmittals in same form and number of copies as initial submittal.

1. Note date and content of previous submittal.

2. Note date and content of revision in label or title block and clearly indicate extent of revision.

3. Resubmit submittals until they are marked with approval notation from Engineer's action stamp.

D. Distribution: Furnish copies of final submittals to manufacturers, subcontractors, suppliers, fabricators, and installers, authorities having jurisdiction, and others as necessary for performance of construction activities. Show distribution on transmittal forms.

E. Use for Construction: Retain complete copies of submittals on Project site. Use only final action submittals that are marked with approval notation from Engineer’s action stamp.

1.5 GENERAL SUBMITAL PROCEDURE REQUIREMENTS

A. The Contractor shall prepare and submit submittals required by individual Specification Sections.

Types of submittals are indicated in individual Specification Sections.

1. Submit electronic submittals via email as PDF electronic files.

a. Engineer, will return annotated file. Annotate and retain one copy of file as an electronic Project record document file.

2. Action Submittals: Submit two paper copies of each submittal unless otherwise indicated.

Engineer will return one copies.

3. Informational Submittals: Submit two paper copies of each submittal unless otherwise indicated. Engineer will not return copies.

4. Certificates and Certifications Submittals: Provide a statement that includes signature of entity responsible for preparing certification. Certificates and certifications shall be signed by an officer or other individual authorized to sign documents on behalf of that entity.

a. Provide a digital signature with digital certificate on electronically submitted certificates and certifications where indicated.

b. Provide a notarized statement on original paper copy certificates and certifications where indicated.

B. Product Data: Collect information into a single submittal for each element of construction and type of product or equipment.

1. If information must be specially prepared for submittal because standard published data are not suitable for use, submit as Shop Drawings, not as Product Data.

2. Mark each copy of each submittal to show which products and options are applicable.

3. Include the following information, as applicable:

a. Manufacturer's catalog cuts.

b. Manufacturer's product specifications.

c. Standard color charts.

d. Statement of compliance with specified referenced standards.

e. Testing by recognized testing agency.

f. Application of testing agency labels and seals.

g. Notation of coordination requirements.

h. Availability and delivery time information.

4. For equipment, include the following in addition to the above, as applicable:

a. Wiring diagrams showing factory-installed wiring.

b. Printed performance curves.

c. Operational range diagrams.

d. Clearances required to other construction, if not indicated on accompanying Shop

Drawings.

5. Submit Product Data before or concurrent with Samples.

6. Submit Product Data in the following format:

a. PDF electronic file.

b. Two paper copies of Product Data unless otherwise indicated. Engineer, will return one copies.

C. Shop Drawings: Prepare Project-specific information, drawn accurately to scale. Do not base

Shop Drawings on reproductions of the Contract Documents or standard printed data, unless submittal based on Engineer's digital data drawing files is otherwise permitted.

1. Preparation: Fully illustrate requirements in the Contract Documents. Include the following information, as applicable:

a. Identification of products.

b. Schedules.

c. Compliance with specified standards.

d. Notation of coordination requirements.

e. Notation of dimensions established by field measurement.

f. Relationship and attachment to adjoining construction clearly indicated.

g. Seal and signature of professional engineer if specified.

2. Sheet Size: Except for templates, patterns, and similar full-size drawings, submit Shop Drawings on sheets at least A4, but no larger than A0.

3. Submit Shop Drawings in the following format:

a. PDF electronic file.

b. Two opaque copies of each submittal. COR and Engineer will retain one copies;

remainder will be returned.

c. Prepare Shop Drawings in the following format: Same digital data software program, version, and operating system as the original Drawings.

D. Samples: Submit Samples for review of kind, color, pattern, and texture for a check of these characteristics with other elements and for a comparison of these characteristics between submittal and actual component as delivered and installed.

1. Transmit Samples that contain multiple, related components such as accessories together in one submittal package.

2. Identification: Attach label on unexposed side of Samples that includes the following:

a. Generic description of Sample.

b. Product name and name of manufacturer.

c. Sample source.

d. Number and title of applicable Specification Section.

e. Specification paragraph…