RFP - EHRM Infra Upgrade - 36C77626R0062 - 06172026 - Togus.pdf

1. SOLICITATION NUMBER 2. TYPE OF SOLICITATION 3. DATE ISSUED PAGE OF PAGES

4. CONTRACT NUMBER 5. REQUISITION/PURCHASE REQUEST NUMBER 6. PROJECT NUMBER

7. ISSUED BY CODE 8. ADDRESS OFFER TO

a. NAME b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date)

12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014) STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within ____________ calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES NO

a. Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b. An offer guarantee is, is not required.

c. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d. Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

1 87

36C77626R0062

X

06-17-2026

402-22-700

36C776

Department of Veterans Affairs Program Contracting Activity Central

6100 Oak Tree Blvd, Suite 490 Independence OH 44131

Department of Veterans Affairs Program Contract Activity Central 6100 Oak Tree Blvd, Suite 490

Independence OH 44131

Zachary Penhollow (216) 447-8300 x49708

Project #402-22-700: Electronic Health Record Modernization(EHRM) Infrastructure Upgrades - Construction - Togus Veteran's Affairs (VA) Medical Center (VAMC) - Augusta, Maine

This acquisition is being conducted as an unrestricted procurement.

The contractor shall provide all tools, equipment, materials, labor, supervision, and personnel to complete the EHRM Infrastructure construction project in accordance with this solicitation, specifications, and all applicable attachments.

NAICS: 236220 and PSC: Y1DZ

This project is located at:

Togus VAMC 1 VA Center Augusta, Maine 04330-6795

The VAAR magnitude of the project is between $50,000,000.00 and $100,000,000.00

Ten (10) 730

X X

X 10

Zero (0) 10:00 EDT

07-27-2026

X

Ninety (90)

14. NAME AND ADDRESS OF OFFEROR 15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM 25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO 10 U.S.C. 2304(c)( ) 41 U.S.C. 3304(a) ( )

26. ADMINISTERED BY 27. PAYMENT WILL BE MADE BY

PHONE: FAX:

28. NEGOTIATED AGREEMENT 29. AWARD Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code)

(Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

(Type or print)

(4 copies unless otherwise specified)

(Type or print) (Type or print)

(Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror)

(To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

36C776

Department of Veterans Affairs Program Contracting Activity Central

6100 Oak Tree Blvd, Suite 490 Independence OH 44131

VAFSC

Department of Veterans Affairs Financial Services Center Invoices to be Submitted Electronically https://www.fsc.va.gov/einvoice.asp e-Invoice Setup Info Phone 877-489-6135 877-353-9791 512-460-5429

Joelle Mascarenas Contracting Officer

Table of Contents

PART I - THE SCHEDULE

SECTION A - SOLICITATION/CONTRACT FORM

A.1 SF 1442 SOLICITATION, OFFER, AND AWARD (Construction, Alteration, or Repair)

A.2 SF 1442 SOLICITATION, OFFER, AND AWARD (CONSTRUCTION,

ALTERATION, OR REPAIR)– BACK

A.3 PRICE/COST SCHEDULE

ITEM INFORMATION

INFORMATION REGARDING PROPOSAL MATERIAL, BID GUARANTEE AND BONDS

1.1 BID MATERIAL

1.2 BID GUARANTEE

1.3 PAYMENT & PERFORMANCE BONDS

1.4 TAXES

INSTRUCTIONS, CONDITIONS, AND OTHER STATEMENTS TO OFFERORS

2.1 AVAILABILITY OF SOLICITATION DOCUMENTS

2.2 REQUEST FOR PROPOSALS

This is a Request for Proposals (RFP) in accordance with FAR Part 15. The Government intends to award a contract resulting from this solicitation to the responsible Offeror whose proposal represents the best value to the Government. A responsibility determination will be made in accordance with FAR 9.1, Responsible Prospective Contractors

2.3 PRE-PROPOSAL SITE VISIT

2.4 TECHNICAL QUESTIONS

2.5 AMENDMENTS

2.6 PREPARATION OF PROPOSALS

2.7 PROPOSAL REQUIREMENTS

2.8 EVALUATION METHODOLOGY

2.9 DETERMINATION OF RESPONSIBILITY

2.10 VETS 4212

2.11 SYSTEM FOR AWARD MANAGEMENT (SAM)

2.12 SUBCONTRACTING PLAN

2.13 DEVIATION NOTICE (FEB 2025)

2.14 REVIEW REQUIRED REGISTRATION WITH CONTRACTOR PERFORMANCE

ASSESSMENT REPORTING SYSTEM (CPARS)

2.15 BACKGROUND INVESTIGATIONS AND SPECIAL AGREEMENT CHECKS

2.16 REFERENCES TO VA ENGINEER, RESIDENT ENGINEER, OR PROJECT

MANAGER

2.17 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE

(FEB 1998)

2.18 VAAR 852.252-70 SOLICITATION PROVISIONS OR CLAUSES

INCORPORATED BY REFERENCE (JAN 2008)

2.19 52.216-1 TYPE OF CONTRACT (APR 1984) (DEVIATION NOV 2025)

2.20 52.222-5 CONSTRUCTION WAGE RATE REQUIREMENTS-SECONDARY SITE

OF THE WORK (MAY 2014)(DEVIATION NOV 2025)

2.21 52.225-12 NOTICE OF BUY AMERICAN REQUIREMENT—CONSTRUCTION

MATERIALS UNDER TRADE AGREEMENTS (MAY 2014)

2.22 52.228-1 BID GUARANTEE (SEP 1996)

2.23 52.228-17 INDIVIDUAL SURETY—PLEDGE OF ASSETS (BID GUARANTEE)

(FEB 2021)

2.24 52.233-2 SERVICE OF PROTEST (SEP 2006) (DEVIATION NOV 2025)

2.25 52.240-90 SECURITY PROHIBITIONS AND EXCLUSIONS

REPRESENTATIONS AND CERTIFICATIONS (DEC 2025) (DEVIATION NOV 2025) .22

2.26 52.252-5 AUTHORIZED DEVIATIONS IN PROVISIONS (NOV 2020)

2.27 VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (OCT 2018)

2.28 PARTNERING

REPRESENTATIONS AND CERTIFICATIONS

3.1 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT

2018)(DEVIATION NOV 2025)

3.2 52.209-13 VIOLATION OF ARMS CONTROL TREATIES OR AGREEMENTS-

CERTIFICATION (NOV 2021) (DEVIATION NOV 2025)

3.3 52.229-11 TAX ON CERTAIN FOREIGN PROCUREMENTS—NOTICE AND

REPRESENTATION (JUN 2020) (DEVIATION SEP 2025)

GENERAL CONDITIONS

4.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

4.2 52.203-14 DISPLAY OF HOTLINE POSTER(S) (NOV 2021)

4.3 52.219-4 NOTICE OF PRICE EVALUATION PREFERENCE FOR HUBZONE

SMALL BUSINESS CONCERNS (OCT 2022) (DEVIATION NOV 2025)

4.4 52.219-9 SMALL BUSINESS SUBCONTRACTING PLAN (JAN 2025) (DEVIATION

NOV 2025)

4.5 52.219-28 POSTAWARD SMALL BUSINESS PROGRAM REREPRESENTATION

(JAN 2025) (DEVIATION NOV 2025)

4.6 FAR 52.222-90 ADDRESSING DEI DISCRIMINATION BY FEDERAL

CONTRACTORS (APR 2026)

4.7 52.225-11 BUY AMERICAN—CONSTRUCTION MATERIALS UNDER TRADE

AGREEMENTS (NOV 2023) (DEVIATION NOV 2025)

4.8 52.227-4 PATENT INDEMNITY—CONSTRUCTION CONTRACTS (DEC 2007)

ALTERNATE I (DEC 2007)

4.9 52.229-3 FEDERAL, STATE, AND LOCAL TAXES (FEB 2013) (DEVIATION SEP

2025) Special Notes regarding FAR 52.229-3: Federal, State and Local Taxes:

4.10 52.236-21 SPECIFICATIONS AND DRAWINGS FOR CONSTRUCTION

(DEVIATION NOV 2025) ALTERNATE II (APR 1984)

4.11 52.240-91 SECURITY PROHIBITIONS AND EXCLUSIONS (DEC 2025)

(DEVIATION NOV 2025)

4.12 VAAR 852.204-70 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR

PERSONNEL (MAY 2020) (DEVIATION MAR 2026)

4.13 VAAR 852.204-72 PERSONNEL VETTING AND CREDENTIALING (MAR 2026)

4.14 VAAR 852.228-72 ASSISTING SERVICE-DISABLED VETERAN-OWNED AND

VETERAN-OWNED SMALL BUSINESSES IN OBTAINING BONDS (DEC 2009)

4.15 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020) ..75

4.16 SUPPLEMENTAL INSURANCE REQUIREMENTS

4.17 MANDATORY WRITTEN DISCLOSURES

4.18 IT CONTRACT SECURITY

LIST OF ATTACHMENTS

A.3 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBE

R

DESCRIPTION OF

SUPPLIES/SERVI

CES

QUANTI

TY

UNI

T UNIT PRICE AMOUNT

1.00 JB _______________

Item 1, Construction (Base)

Work includes all general construction, alterations, and modifications necessary to support the Electronic Health Record Modernization (EHRM) Infrastructure Upgrades at the Togus VA Medical Center.

Reference Section 1.3 Statement of Bid Items in the specifications for full description.

GRAND TOTAL _______________

NOTICE

1. Line Item 0001 (Base) contains all the work for this project.

2. Offerors must provide a lump sum price for Line Item 0001 (Base). Failure to do so may render their offer unacceptable.

3. Award will be made on the Grand Total (Line Item 0001 - Base).

4. Pricing must be submitted in whole dollar values. Do NOT include pricing in cents.

5. Contractor is required to fill in their Unique Entity Identifier associated with SAM.gov in Block No.

14 on Standard Form (SF) 1442.

INFORMATION REGARDING PROPOSAL MATERIAL, BID

GUARANTEE AND BONDS

1.1 BID MATERIAL

Proposal materials consisting of drawings, specifications, and contract forms are included and/or attached as part of this Request For Proposals (RFP). The VA will not provide printed copies of drawings or specifications. It is the responsibility of the offeror to obtain the proposal materials in a time and manner sufficient to respond to this solicitation by the specified due date.

1.2 BID GUARANTEE

A Bid Guarantee, Standard Form 24 (SF 24), is required in an amount not less than 20 percent of the proposal price but shall not exceed $3,000,000. Failure to furnish the required bid guarantee in the proper form and amount, by the time set for receipt of proposals, may result in the proposal being deemed unacceptable. Copies of the SF 24 may be obtained from https://www.gsa.gov/forms.

1.3 PAYMENT & PERFORMANCE BONDS

The offeror to whom award is made will be required to furnish two bonds. A Payment Bond shall be provided on Standard Form 25A (SF 25A) and a Performance Bond shall be provided on Standard Form 25 (SF 25). Both bonds shall be submitted in accordance with FAR 52.228-15 Performance and Payment Bonds - Construction. Copies of SFs 25A and 25 may be obtained from https://www.gsa.gov/forms.

1.4 TAXES

Contractor must take into account FAR 52.229-3; “Federal, State and Local Taxes” (DEVIATION SEP 2025) and its Special Note in their pricing. The FAR clause and its Special Note provide guidance on taxes being applied to pricing.

https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.gsa.gov%2Fforms&data=05%7C02%7C%7C7197924ab06b4510c2cb08dd1867cd0b%7Ce95f1b23abaf45ee821db7ab251ab3bf%7C0%7C0%7C638693556286629207%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=MT5QogE1p45j8KY7G3NL%2BRIn0UgyKEY8mmn8Lp5c5oQ%3D&reserved=0 https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.gsa.gov%2Fforms&data=05%7C02%7C%7C7197924ab06b4510c2cb08dd1867cd0b%7Ce95f1b23abaf45ee821db7ab251ab3bf%7C0%7C0%7C638693556286629207%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=MT5QogE1p45j8KY7G3NL%2BRIn0UgyKEY8mmn8Lp5c5oQ%3D&reserved=0

INSTRUCTIONS, CONDITIONS, AND OTHER STATEMENTS TO

OFFERORS

2.1 AVAILABILITY OF SOLICITATION DOCUMENTS

All solicitation-related documents will be published to Contract Opportunities at https://sam.gov/.

2.2 REQUEST FOR PROPOSALS

This is a Request for Proposals (RFP) in accordance with FAR Part 15. The Government intends to award a contract resulting from this solicitation to the responsible Offeror whose proposal represents the best value to the Government. A responsibility determination will be made in accordance with FAR 9.1, Responsible Prospective Contractors.

2.3 PRE-PROPOSAL SITE VISIT

A formal site visit has been scheduled for this project and will take place on Monday 29 June 2026 at 09:00 AM EDT. Interested parties are to meet the Contracting Officer’s Representative (COR), Abigail Campbell at the main entrance (main lobby) of Building B200E (1 VA Center, Augusta, ME 04330-6795). A sign-in sheet will be completed and a site-visit agenda provided.

This will be the only opportunity for potential offerors to visit the site.

All potential offerors, subcontractors and suppliers are strongly encouraged to attend this site visit.

2.4 TECHNICAL QUESTIONS

Questions of a technical nature must be submitted by prospective offerors via e-mail to:

Contract Specialist, Zachary Penhollow, at Zachary.penhollow@va.gov and Contracting Officer, Joelle Mascarenas, at joelle.mascarenas@va.gov. The subject line of each e-mail must read:

EHRM Infra Upgrades - Togus VAMC - Technical Questions – [Insert Firm Name]. Oral questions of a technical nature are not acceptable due to the possibility of misunderstanding or misinterpretation. THE CUT-OFF DATE AND TIME FOR RECEIPT OF QUESTIONS IS Monday 06 July 2026 at 10:00 AM ET.

2.5 AMENDMENTS

Amendments to this solicitation will be posted at https://sam.gov/. Paper copies of the amendments will NOT be individually mailed. No other notification of amendments will be provided. Potential offerors are advised that they are responsible for obtaining and acknowledging any amendments to the solicitation. Failure to acknowledge an amendment may result in a proposal being considered ineligible for award as incomplete.

2.6 PREPARATION OF PROPOSALS

The Government will not pay for any costs incurred in the preparation and submission of proposals.

2.7 PROPOSAL REQUIREMENTS

A. General:

Proposal Submission: Offerors must submit their proposals via e-mail to Contract Specialist, Zachary Penhollow, at Zachary.penhollow@va.gov and Contracting Officer, Joelle Mascarenas, at joelle.mascarenas@va.gov. Proposals must be based on solicitation documents issued for RFP number 36C77626R0062. Proposals will be in the https://sam.gov/ mailto:Zachary.penhollow@va.gov mailto:joelle.mascarenas@va.gov https://sam.gov/ mailto:Zachary.penhollow@va.gov mailto:joelle.mascarenas@va.gov format set forth in this document. Proposals shall be received on or before the date and time specified in Block 13 of the SF 1442. There will be no public opening of the proposals. Only proposals submitted by email will be accepted. Hard-copy proposals will not be accepted.

B. Proposal Format:

1. Technical, Price, and Administrative sections of the Offerors proposals will be evaluated independently; therefore, the Offeror must submit the proposal in three (3) Volumes:

Volume I Technical, Volume II Price, and Volume III Administrative. Offerors must send Volumes I, II and III as attachments in separate e-mails. Each volume must be labeled with the Offeror's organization, business address, and VA Solicitation Number. Each volume must be submitted as searchable PDF documents attached to an e-mail.

Portions of proposals submitted via drop-box, hyperlink, or format rather than a searchable PDF attached to an email will not be considered, which may render the proposal incomplete. The proposal, in its entirety, shall not exceed three (3) e-mails (one e-mail for each volume). Each e-mail, including its attachments, must be less than 5MB in size. Offerors must Include page numbers and its company name in the header or footer of each page of all attachments.

2. Volume I Technical: Offerors shall format Volume I Technical proposal as listed below.

The specific evaluation criteria and methodology are below.

a. Volume I Technical must include a title page and detailed table of contents. Volume I Technical shall be submitted in one (1) PDF document and shall not exceed a total of Forty (40) pages. The title page and table of contents are excluded from the page limits. All other documents count towards the page limit. Offerors must not include any price or price related material in the Volume I Technical proposal. Use graphic presentations where such use will contribute to the compactness and clarity of the proposal.

b. A page is defined as each face of an 8.5 X 11-inch sheet of paper with 1-inch margins around the page perimeter containing information. For the schedule only, page can be 11 x 14 inches. The background color of each page of the submission shall be white or ivory stock and each page shall count as one (1) page. Excess pages will not be evaluated. Text lines must be single-spaced, and proposals shall be submitted using Times New Roman, with font no smaller than 12 point with normal proportional spacing. A smaller font size for any graphics presented in a proposal is permitted as long as the information is legible to the human eye. Fonts other than Times New Roman are permissible in the presentation of graphic material only. CPARS and PPQs must be submitted in their existing format, which may differ from what is listed above.

c. The Offeror’s proposal must address the evaluation factor as detailed in the solicitation. Failure to submit a proposal in the format required may result in the proposal being deemed ineligible for award.

d. Volume I Technical, Proposal Requirements:

1) The proposal must address the following submission requirements for Factor 1

Technical Approach (Project Challenges/Phasing and Schedule):

The offeror shall provide a detailed technical approach (thought process) to accomplishing the construction of the Electronic Healthcare Record Management (EHRM) project. The narrative at a minimum shall include specified elements. Offerors must submit a narrative that clearly demonstrates their understanding of the challenges that are involved with this project and how to properly phase the project. Simply restating the requirements (copying and pasting from the solicitation) is not considered to be a demonstration of complete understanding of the challenges and phasing requirements. Rather, Offerors must show that they have analyzed the requirements and demonstrate they understand the requirements below:

− Anticipated construction hazards and safety measures to mitigate hazards.

− Alternate course(s) of action in the event items become non-conforming, whether it be material or time.

− How all utilities will be maintained to the hospital while integrating the new

SPS, specifically the electrical utilities.

Prepare and submit a practical construction schedule showing all necessary work elements to complete the project identified under this solicitation. The schedule must be in the form of a progress chart of suitable scale to indicate appropriately the percentage of work scheduled for completion by any given date during the performance period. The submitted schedule must be developed using project scheduling software such as MS Project, Primavera, or any other comparable form.

Each Offeror's construction schedule shall assume a Notice to Proceed date of 01 October 2026, and must address the following at a minimum:

− Order of work elements to include project phasing, submittals, mobilization, excavation, construction/remodeling, punch list, de-mobilization.

− Identification of separate work elements.

− Number of days for each work element.

− Identification of shipping and/or long lead time material availability.

− Identification of significant milestones due to winter work conditions.

− The VA’s review and approval of requests for information (RFI), submittals and other pertinent documents.

− Interruption of VA facility utilities, delivery of Government furnished equipment, rough-in drawings, project phasing and any other specification requirements.

The proposed schedule must include the activities which are consistent with those described within the project specifications and drawings and must not exceed the Government's maximum allowable performance period, as noted in Block 11 of the SF 1442. The project will start at the issuance of the notice to proceed (NTP). For scheduling purposes, assume the NTP will be issued 01 October 2026 (there is no guarantee the NTP will be issued within this timeframe).

Note: The schedule submitted with the offer should not be construed as the agreed upon schedule per FAR 52.236-15. The contractor shall, within thirty

(30) days after receiving the NTP, submit a revised schedule which will supersede the proposed schedule. The revised schedule will be subject to VA approval and must show the project being accomplished within the timeframe specified on the SF 1442.

2) The proposal must address the following submission requirements for Factor 2 Key Personnel.

The contractor shall demonstrate the qualifications necessary for satisfactory performance of the services required. Provide Professional License numbers and/or proof of Licensure. The evaluation shall consider the specific experience (minimum of five years pursuant to the specification requirements) and qualifications (i.e., education, training, registration, certifications, overall relevant experience, and longevity with the firm as full-time employees) of personnel proposed for assignment to the project, and their record of working together as a team when evaluating professional qualifications.

Submit resumes for each of the following positions:

− Project Manager − Superintendent (100% onsite) − Quality Control Manager and MEP Coordinator (100% onsite) − Safety Manager − Communications Project Manager (onsite while all telecommunications work is occurring)

3) The proposal must address the following submission requirements for Factor 3 Past Performance.

Offerors shall demonstrate successful experience in large-scale communication infrastructure construction projects. Past performance will be evaluated based on the size, scope, and complexity of completed projects, within active healthcare environments, particularly within the Veterans Health Administration (VHA). Offerors shall provide at least three (3) and no more than five (5) projects that demonstrate their ability to perform the proposed effort. Projects must have been completed within the past five (5) years from the date of RFP issuance.

Size: Each submitted project must have a total value exceeding $60 million.

Scope: Projects must involve phased construction in an active healthcare setting, including but not limited to demolition, earthwork, carpentry, HVAC, electrical, telecommunications, plumbing, fire suppression, and phased telecommunications infrastructure upgrades. Preferably projects completed within VHA facilities.

Complexity: Projects must demonstrate successful coordination of telecommunications infrastructure upgrades in an active healthcare setting, with minimal system downtime. This includes effective phasing, coordination of critical path activities, and a detailed understanding of General Construction Specifications Division 27 – Telecommunications as outlined in the specifications.

Other Elements: Additionally, projects should reflect experience with:

− Infection control protocols − Facility utility systems − Construction phasing in operational hospital environments

Narrative: Each project submitted for past performance evaluation shall use Attachment 03 - Project Information Sheet for Contractors and include all the required/requested information. Offerors shall provide a narrative describing past performance on projects requiring complex coordination and the risk mitigation actions taken. This shall include:

− Management of site outages, system cutovers, and the communication standards used to inform multiple stakeholders of key coordination dates

− Handling of long-lead item procurement and adherence to critical path schedules

− Resolution of past performance issues, including corrective actions taken for substandard performance

− Description of the mitigation plan for any current performance challenges such as cost overruns, schedule delays, subcontractor issues, or changes in key personnel or subcontractors.

At least one of the projects submitted must have been completed by the Offeror as Prime. Offerors lacking relevant past performance history may submit information regarding predecessor companies or key personnel who have performed on other contracts. Such information shall, as a minimum, include Name(s) of Predecessor Company/Sub-contractor and/or Key Personnel and include Complete Address and Point of Contact; Telephone Number; and email address.

For offerors that are joint ventures, the evaluation will take into account past performance of the joint venture as well as the past performance of each party to the joint venture.

PPQ/CPARS: If an Offeror has recent and relevant past performance to submit, a corresponding completed and signed Past Performance Questionnaire (PPQ) or a Contractor Performance Assessment Rating System (CPARS) must be submitted for each project in accordance with the direction below. If a completed past performance evaluation is available in CPARS, it shall be submitted with the proposal for each project identified. If there is not a completed past performance evaluation available in CPARS, then the Offeror shall submit PPQ (Attachment 02 – PPQ – EHRM Infra Upgrade – Constr – Togus) for that project. The Offeror shall notify their client that the PPQ shall be submitted back to the Offeror and incorporated into the proposal submission. If the Offeror is unable to obtain a completed PPQ from a client for a project before the proposal closing date, the Offeror shall complete and submit with the proposal the first page of the PPQ, which will provide contract and client information for the respective project(s), and documentation of the attempts to have the PPQ signed. The Government may make reasonable attempts to contact the client noted for that project(s) to obtain the PPQ information;

however, the Government is not responsible for the failure to obtain information from a POC on a PPQ. Offerors should follow up with clients/references to help ensure timely submittal of questionnaires.

4) The proposal must address the following submission requirements for Factor 4 Socioeconomic Participation:

Offerors seeking to receive credit under VAAR 852.215-70 as a SDVOSB or as a VOSB shall complete and return VAAR 852.219-75: VA Notice of Limitations on Subcontracting –Certification of Compliance for Services and Construction included in Attachment 07. Should an Offeror receive an evaluation preference and be selected for award, the applicable clauses included in Attachment 07 shall be incorporated into the resulting contract.

Offeror shall provide their socio-economic status such as Service-Disabled Veteran Owned Small Business (SDVOSB) or Veteran Owned Small Business (VOSB), in order to receive credit in accordance with VAAR 852.215-70, Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factors. To receive credit as an SDVOSB or VOSB, Offeror must be registered and verified in the Veteran Small Business Certification (VetCert) database (https://veterans.certify.sba.gov) at the time of proposal submission.

If your business doesn’t qualify under one of these small business categories, indicate whether your firm will commit to subcontracting with any SDVOSB, VOSB, in the performance of this contract. Identify the firms you will subcontract with, the products or services they will provide, and the estimated value of the subcontract.

3. Volume II Price & Proposal Requirements: Offerors shall format the Volume II Price proposal as listed below. The proposal must include the following for Factor 5 Price.

a. Offerors shall complete the Price Schedule included in part A of this solicitation, providing their price for Line Item 0001. In addition to the Price Schedule, Offerors shall submit a complete Breakdown of the Division Pricing for Line Item 0001 (See Attachment 05 - Division Cost Breakdown). The Division Pricing will be used to determine price reasonableness. The Government also reserves the right to use this Division Pricing breakdown as part of negotiations during the competitive range, if they are required.

b. The price must be Firm Fixed Price. The Offeror must take care not to include remarks that take exception to the Government’s Specifications/Drawings or pricing requirements or otherwise preclude the Government from evaluating the offer, which will result in the offeror’s proposal being rejected.

c. Offerors shall ensure the Signed Standard Form (SF) 1442 is provided. Offerors shall acknowledge receiving amendments by filling out section 19 of the SF 1442.

Failure to acknowledge an amendment may result in a proposal being considered ineligible for award as incomplete.

d. Bid Guarantee: The Offeror shall furnish a bid guarantee as stipulated in the solicitation (see FAR 52.228-1). The bid guarantee shall be provided on Standard Form 24. The bid bond shall be submitted as part of the electronic submission. In accordance with Class Deviation from the Federal Acquisition Regulation to Eliminate Hard Copy Original Documents, Signatures, Notarization, Seals on Bonds, and Other Seals for Certain Contract Requirements issued by the VA Executive Director, Office of Acquisition and Logistics and the Senior Procurement Executive on May 11, 2020, the requirement for an original bond, with the original signatures, notarization and seals has been eliminated. Failure to furnish the required bid guarantee on the proper form and for the proper amount by the time specified in Block 13 of SF 1442, may result in rejection of the proposal.

4. Volume III Administrative Information: If an offeror fails to include all of the information below in its proposal, then the proposal may be deemed incomplete and ineligible for award.

a. Representations & Certifications:

By submitting its offer, the Offeror verifies that, as of the date of its offer, its representations and certifications posted electronically in SAM for the applicable provisions are current, accurate, and complete. The Offeror’s representations and certifications in SAM are hereby incorporated by reference into its offer.

b. Certification of Independent Price Determination Offeror must provide their response to FAR 52.203-2 Certificate of Independent Price Determination, if applicable.

c. Information Regarding Responsibility Matters:

Offeror shall provide their response to FAR 52.209-7 (b) Information Regarding Responsibility Matters.

d. Certification Regarding Tax Matters:

Offeror shall provide their response to FAR 52.209-12 (b) Certification Regarding Tax Matters.

e. Violation of Arms Controls Treaties or Agreements:

Offeror must provide their response to FAR 52.209-13 (b)(1) or (2) Violation of Arms Controls Treaties or Agreements.

f. Tax on Certain Foreign Procurements – Notice and Representation:

The offeror shall provide their response to FAR 52.229-11 (d).

2.8 EVALUATION METHODOLOGY

A. The Government reserves the right to award without negotiations based upon the initial evaluation of the proposals but reserves the right to open negotiations if determined to be necessary. All proposals shall be subject to evaluation by a team of Government personnel. The proposals will be evaluated in accordance with the criteria provided in the solicitation. Using the tradeoff process under best value, it may be in the Government's best interest to consider award to other than the lowest price Offeror or other than highest rated Offeror. The intent is to award to the Offeror that offers the best value to the Government. “Best Value” means the expected outcome of an acquisition that, in the Government’s estimation, provides the greatest overall benefit in response to the requirements. Technical Factors 01-04 are of equal importance and, when combined, are significantly more important than Price (Factor 05).

B. Factor 1 Technical Approach (Project Challenges/Phasing and Schedule): The Government will evaluate the Offeror’s Construction Schedule and narrative descriptions for the following elements: (1) offeror’s understanding of the challenges and risks specific to this project; (2) a construction schedule that is realistic, appropriate, and efficient; (3) clear and efficient critical path and logical sequencing; (4) accounts for procurement lead-time, subcontractor/trade coordination, on-site storage and staging, resource and time constraints; and (5) demonstrates risk mitigation and successful completion within the required period of performance, proposals that present lower levels of risk and will be more favorably rated. Proposals that do not demonstrate these attributes present higher levels of risk and will be less favorably rated.

Factor 2 Key Personnel: The evaluation will consider education, certifications, training, registration, overall and relevant experience, and longevity with the firm. Experience demonstrating (1) capability in same or similar key personnel positions on successful relevant projects of similar scope and magnitude to this solicitation; (2) strong technical knowledge and skill required for this solicitation; and (3) effective problem solving, communication, coordination, and organization present lower levels of risk and will be more favorably rated. Those not demonstrating these attributes present higher levels of risk and will be less favorably rated.

Factor 3 Past Performance: Past Performance will be evaluated on the basis of recency, relevancy and quality to arrive at an overall Confidence Rating.

Recency and Relevancy Evaluation: The Government will evaluate each project submitted to ensure the project is recent, meaning projects must have been completed within the last five years. Projects older than five years or not completed will not be evaluated. The Government will evaluate each recent project to determine the relevancy of the project to the solicitation requirements. The relevancy determination will be based on the Project Information Sheet provided by the Offeror.

Performance Quality Assessment: The Government will consider the performance quality of any submitted project determined to be recent and rated somewhat relevant, relevant, or very relevant. In addition to evaluating whether the Offeror's performance meets contract specification requirements, the assessment will also consider aspects such as: the Offeror's adhering to schedules (including the administrative aspects of performance); reasonable and cooperative behavior and commitment to customer satisfaction; controlling project cost; the timeliness of contract completion and submission of deliverables; the contractor's compliance with the terms and conditions of the contract; the overall quality of the work performed on the contract; the Offeror's managerial performance (to include use and control of subcontractors); and whether or not the reference would enter into a contract with the contractor again.

The Government reserves the right to conduct a past performance assessment using information obtained from CPARS and any other sources deemed appropriate by the CO. Other sources may include, but are not limited to, inquiries of owner representative(s), Federal Awardee Performance and Integrity Information System (FAPIIS), Electronic Subcontract Reporting System (eSRS), and any other known sources not provided by the Offeror. While the Government may elect to consider data obtained from other sources, the burden of providing current, accurate and complete past performance information rests with the Offeror.

Overall Performance Confidence Rating: The purpose of the past performance evaluation is to assess the degree of confidence the Government has in the Offeror’s ability to meet the solicitation requirements based on the Offeror’s demonstrated record of performance. The Government will combine the recency, relevancy, and performance quality assessment considered for the Offeror to assign a single Past Performance Confidence rating of Substantial Confidence, Satisfactory Confidence, Neutral Confidence, Limited Confidence, or No Confidence.

Per FAR 15.202(c)(1), offerors without a record of relevant past performance or for whom information on past performance is not available may not be evaluated favorably or unfavorably on past performance. Offerors with no recent and relevant performance history or whose performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned shall receive the “Neutral Confidence” rating, meaning the rating is treated neither favorably nor unfavorably.

Factor 4 Socioeconomic Participation: Offerors seeking to receive credit under VAAR 852.215-70 as a SDVOSB or as a VOSB shall complete and return VAAR 852.219-75: VA Notice of Limitations on Subcontracting –Certification of Compliance for Services and Construction included in Attachment 07. Should an Offeror receive an evaluation preference and be selected for award, the applicable clauses included in Attachment 07 shall be incorporated into the resulting contract.

Offeror shall provide their socio-economic status such as Service-Disabled Veteran Owned Small Business (SDVOSB) or Veteran Owned Small Business (VOSB), in order to receive credit in accordance with VAAR 852.215-70, Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factors. To receive credit as an SDVOSB or VOSB, Offeror must be registered and verified in the Veteran Small Business Certification (VetCert) database (https://veterans.certify.sba.gov) at the time of proposal submission. If your business doesn’t qualify under one of these small business categories, indicate whether your firm will commit to subcontracting with any SDVOSB, VOSB, in the performance of this contract. Identify the firms you will subcontract with, the products or services they will provide, and the estimated value of the subcontract.

Factor 5 Price: The total evaluated price will be determined by the Offeror's price provided on the Price Schedule. Price will be evaluated for reasonableness.

Note: If none of the offerors are within the available funding limitation or is otherwise determined to be other than fair and reasonable, the VA reserves the right to enter into negotiations with those offerors who are determined to be within the competitive range.

If the Offeror communicates in its proposal any qualifications, exceptions, exclusions, or conditions to the proposed prices in the Offerors proposal documents, the Contracting Officer may reject the proposal and exclude the Offeror from further negotiations.

2.9 DETERMINATION OF RESPONSIBILITY

In accordance with FAR subpart 9.1, Responsible Prospective Contractors, a responsibility determination will be made for the apparent successful offeror prior to award of the project. The Contracting Officer reserves the right to request information to assist the Government in determining the apparent successful offeror responsible, including information regarding the offeror’s previous experience (including points of contact), organization (including company officers), technical qualifications, financial resources, and other information deemed necessary.

These requests for information do not constitute negotiations. NOTE: Any information received by the Government that would be cause for a negative responsibility determination may deem the offeror ineligible for award

2.10 VETS 4212

Title 38, USC Section 4212(d), codified at 41 CFR Section 61-300, requires that federal contractors report, at least annually, the number and category of veterans who are within their workforce. Submission of the VETS-4212 reporting information can be done electronically at:

http://www.dol.gov/vets/vets4212.htm. Award cannot be made unless the awardee has filed their VETS-4212 report. Therefore, all offerors are encouraged to file every year. The Contracting Officer may request a copy of the email confirmation of receipt notification prior to awarding the project.

2.11 SYSTEM FOR AWARD MANAGEMENT (SAM)

The FAR requires that federal contractors register in the SAM database at https://sam.gov/ and enter all mandatory information into the system. In compliance with FAR 52.204-7, an offeror must have an active registration in SAM at the time an offer is submitted and at the time of award. The initial screening of proposals includes reviewing SAM.gov for compliance with this section.

2.12 SUBCONTRACTING PLAN

(a) Small Business Subcontracting Plan. Each large business offeror shall provide a Small Business Subcontracting Plan that contains all of the elements required by FAR 52.219-9. If the large business does not have an approved Master Plan or approved Commercial Plan, then an Individual Subcontracting Plan must be submitted that includes an assurance that small businesses will be given the maximum practicable opportunity to participate in contract performance. The Subcontracting Plan is not a requirement for evaluation in source selection, but rather, a requirement for award to a large business, and the Plan, as negotiated, will be incorporated into any resultant contract. Upon request by the CO, the apparent successful offeror (if a large business) shall submit and negotiate a subcontracting plan. Plans are NOT to be submitted with initial proposals.

(b) The subcontracting plan must address all requirements defined in FAR 19.704, http://www.dol.gov/vets/vets4212.htm https://sam.gov/

Subcontracting plan requirements, including proposed subcontracting to SDVOSBs or VOSBs.

The 2026 VA subcontracting goals listed below are based upon total procurement dollars expended and are the suggested minimum goals for VA administered subcontracting plans.

SB 29.0%

VOSB 5.0%

SDVOSB 5.0%

SDB 5.0%

WOSB 5.0%

HUBzone 3.0%

2.13 DEVIATION NOTICE (FEB 2025)

System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations, including 52.222-25, Affirmative Action Compliance, 52.223-22, Public Disclosure of Greenhouse Gas Emissions and Reduction Goals—Representation, and paragraphs (d) and (t) of 52.212-3, Offeror Representations and Certifications—Commercial Products and Commercial Services. Contracting officers will not consider these representations when making award decisions or enforce requirements. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.

2.14 REVIEW REQUIRED REGISTRATION WITH CONTRACTOR

PERFORMANCE ASSESSMENT REPORTING SYSTEM (CPARS)

As prescribed in Federal Acquisition Regulation (FAR) 42.1102(e), the Department of Veterans Affairs (VA) evaluates contractor past performance on all construction contracts that exceed $900,000 and shares those evaluations with other Federal Government contract specialists and procurement officials. The FAR requires that the contractor be provided an opportunity to comment on past performance evaluations prior to each report closing. To fulfill this requirement, VA uses an online database, CPARS, which is maintained by the Naval Sea Logistics Center in Portsmouth, New Hampshire. CPARS is available to all Federal agencies and is the system used to collect and retrieve performance assessment reports used in source selection determinations. CPARS also includes access to the federal awardee performance and integrity information system (FAPIIS). FAPIIS is a web-enabled application accessed via CPARS for contractor responsibility determination information.

Each contractor whose contract award is estimated to exceed $900,000 is required to register with CPARS database at the following web address: http://www.cpars.gov/. Help in registering can be obtained by contacting the CPARS Customer Service Desk at cpars-helpdesk@us.navy.mil. Registration should occur no later than thirty days after contract award and must be kept current should there be any change to the contractor’s registered representative.

For contracts with a period of one year or less, the contracting officer will perform a single evaluation when the contract is complete. For contracts exceeding one year, the contracting officer will evaluate the contractor’s performance annually. Interim reports will be filed each year until the last year of the contract, when the final report will be completed. The report shall be http://www.cpars.gov/ mailto:cpars-helpdesk@us.navy.mil mailto:cpars-helpdesk@us.navy.mil assigned in CPARS to the contractor’s designated representative for comment. The contractor representative will have thirty days to submit any comments and re-assign the report to the VA contracting officer.

Failure to have a current registration in the CPARS database, or to re-assign the report to the VA contracting officer within those thirty days, will result in the Government’s evaluation being placed on file in the database with a statement that the contractor failed to respond.

2.15 BACKGROUND INVESTIGATIONS AND SPECIAL AGREEMENT

CHECKS

All contractor employees are subject to the same level of investigation as VA employees who have access to VA Sensitive Information. The level of background investigation is commensurate with the level of access needed to perform all work as identified in the solicitation documents. This requirement is applicable to all subcontractor personnel requiring the same access. As per VA Directive 0710, costs of background investigations will be borne by the contractor. Please be advised that the awardee will need to coordinate with the VA Medical Center concerning badging requirements.

2.16 REFERENCES TO VA ENGINEER, RESIDENT ENGINEER, OR

PROJECT MANAGER

Any reference contained within the solicitation/contract specifications and/or drawings to the “VA Engineer,” “Resident Engineer,” or “Project Manager,” or their abbreviations shall be replaced with “Contracting Officer’s Representative (COR).”

2.17 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY

REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

https://www.acquisition.gov/far-overhaul/far-part-deviation-guide https://www.va.gov/oal/library/vaar/

(End of Provision)

52.204-7 SYSTEM FOR AWARD MANAGEMENT – REGISTRATION

(DEVIATION NOV 2025)

NOV 2024

52.215-1 INSTRUCTIONS TO OFFERORS – COMPETITIVE

ACQUISITION (DEVIATION NOV 2025)

NOV 2021

2.18 VAAR 852.252-70 SOLICITATION PROVISIONS OR CLAUSES

INCORPORATED BY REFERENCE (JAN 2008)

The following provisions or clauses incorporated by reference in this solicitation must be completed by the offeror or prospective contractor and submitted with the quotation or offer.

Copies of these provisions or clauses are available on the Internet at the Web sites provided in the provision at FAR 52.252-1, Solicitation Provisions Incorporated by Reference, or the clause at FAR 52.252-2, Clauses Incorporated by Reference. Copies may also be obtained from the contracting officer.

(End of Provision)

FAR

Number

Title Date

852.233-70 PROTEST CONTENT/ALTERNATIVE DISPUTE

RESOLUTION

OCT 2018

852.239-75 INFORMATION AND COMMUNICATION TECHNOLOGY

ACCESSIBILITY NOTICE

FEB 2023

2.19 52.216-1 TYPE OF CONTRACT (APR 1984) (DEVIATION NOV 2025)

The Government contemplates award of a Firm-Fixed-Price contract resulting from this solicitation.

(End of Provision)

2.20 52.222-5 CONSTRUCTION WAGE RATE REQUIREMENTS-

SECONDARY SITE OF THE WORK (MAY 2014)(DEVIATION NOV 2025)

(a) (1) The offeror must notify the Government if the offeror intends to perform work at any secondary site of the work, as defined in paragraph (a)(1)(ii) of the FAR clause at 52.222-6, Construction Wage Rate Requirements, of this solicitation.

(2) If the offeror is unsure if a planned work site satisfies the…