S06 - Amend 0002 - Att 03 - Corrected Agenda - RFP - 07202026 - EHRM Infra - Togus.pdf
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- Attached to
- Electronic Health Record Modernization Infrastructure Upgrades - Construction - Togus, ME
- Solicitation number
- 36C77626R0062
About this file
This document is a pre-bid conference agenda for a federal construction solicitation issued by the Department of Veterans Affairs.
The solicitation (36C77626R0062) concerns Electronic Health Record Modernization (EHRM) Infrastructure Upgrades at Togus Veterans Affairs Medical Center. This is a 100% set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) registered under NAICS code 236220 (Commercial and Institutional Building Construction). All offerors must be certified SDVOSBs by the U.S. Small Business Administration and listed in the SBA Small Business Search database at both time of bid submission and award; proposals from non-certified entities will not be considered. The project is being procured as a Request for Proposals under FAR Part 15, with an estimated value between $50 and $100 million and a performance period of 730 calendar days from notice to proceed. Technical questions must be submitted in writing by 10:00 AM ET on July 6, 2026, with responses posted as solicitation amendments on sam.gov. Proposals must be submitted electronically by 10:00 PM ET on July 27, 2026, to the Contract Specialist and Contracting Officer. All proposals must include a completed Limitations on Subcontracting certificate and bid bond. Offerors must confirm receipt of all solicitation amendments and acknowledge the site visit sign-in sheet, which will be posted to sam.gov within one week of the pre-bid conference.
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Text version
36C77626R0062 Electronic Health Record Modernization (EHRM) Infrastructure Upgrades – Togus Veteran’s Affairs Medical Center
29 June 2026 – 09:00 AM EST
1. Open meeting & Introductions (sign-in sheet)
• Contracting Officer: Mascarenas, Joelle
• Contract Specialist: Penhollow, Zachary E.
• Contracting Officer’s Representative: Campbell, Abigail
2. Solicitation Information
• This solicitation is a 100% set-aside for SDVOSB concerns registered under NAICS code 236220 Commercial and Institutional Building Construction.
• Offerors must be certified as SDVOSBs by the U.S. Small Business Administration (SBA) and listed in the SBA Small Business Search database at time of bid submission and time of award. Offers received from entities that are not certified SDVOSBs will not be considered.
• This project is being procured as an Request for Proposals in accordance with FAR Part 15.
• The VAAR range of magnitude for the project is between $50 and $100 million.
• The period of performance for the project is 730 calendar days after receipt of notice to proceed.
• The cutoff for technical questions is 10:00 AM ET on 06 July 2026. Technical questions received after the cutoff date will be reviewed, but the VA does not guarantee that responses will be provided.
• Submit all technical questions to Contract Specialist Penhollow, Zachary E. (zachary.penhollow@va.gov) and Contracting Officer Mascarenas, Joelle (joelle.mascarenas@va.gov). Responses to technical questions will be posted in a timely manner as an amendment to the solicitation on sam.gov. Only questions received in writing and answered via solicitation amendment will be deemed official.
• The solicitation closes at 10:00 PM ET on 27 July 2026. All bid submission requirements are detailed in the solicitation.
• Only electronic copies of the bids will be accepted via email to Contract Specialist Penhollow, Zachary E.
(zachary.penhollow@va.gov) and Contracting Officer Mascarenas, Joelle (joelle.mascarenas@va.gov). The bid bond must be submitted as part of the electronic bid submission. An original hard copy of the bid bond is NOT required.
• Offerors must confirm receipt of all amendments in bid submissions.
• Ensure the Limitations on Subcontracting certificate is fully completed and included in your proposal submission as required.
• A copy of the site visit sign-in sheet will be posted to sam.gov in an amendment to the solicitation within a week or so. You do not need to take a picture of it or request a copy of it.
3. Questions
• The site walkthrough should be done as a group, so please do not break off and ask questions to the COR or any other VA staff member individually.
• Submit all technical questions in writing as outlined in the solicitation. Any verbal communication during this site visit is considered unofficial and does not constitute a change to this solicitation.
Changes to the solicitation can only be implemented via amendments.
• Are there any contracting-related questions that I can clarify at this time?
4. COR Presentation: Provide general review of the job and any important drawings and specifications, unique requirements, and site-specific items.
5. Site Walkthrough: COR will lead.
VHACLEMascaJ Cross-Out unrestricted opportunity
VHACLEMascaJ Cross-Out
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