Attachment K.docx
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- Amendment 0010 -Use the applicable Small Business Forms attached Federal contract opportunity
- Solicitation number
- n44255
About this file
This federal solicitation requests proposals for the construction of a general purpose berthing pier and trestle with controlled access, vessel maintenance facility with parking, fuel distribution and storage system to support the Maritime Force Protection Unit's operations mission at Naval Base Kitsap in Bangor, Washington. The facilities are required to provide security escort for submarines through protection by presence and defense by force during transit between homeport and surface/dive points in the Strait of Juan de Fuca and test range in support of the Nuclear Weapons Security Program stand-up. Proposals are due by [date redacted] from offerors interested in the design and construction of these facilities for the Department of the Navy Naval Facilities Engineering Command. The solicitation includes templates for small business subcontracting plans and past performance questionnaires to be completed and submitted with proposals.
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| P-256 EA-18G Maintenance Hangar | N44255-17-R-8002 | |
| Naval Air Station Whidbey Island, Oak Harbor, WA | Source Selection Plan |
Solicitation # N44255-20-R-XXX Attachments
P907
| Attachment A – Pre-Proposal Inquiry (PPI) Form | ||
| Attachment B – Individual Small Business Subcontracting Plan | ||
| Attachment C – Construction Experience Data Sheet | ||
| Attachment D – Past Performance Questionnaire (PPQ) | ||
| Attachment E – Past Performance Worksheet for Safety / Safety Data Sheet & Safety Narrative | ||
| Attachment F – Small Business Subcontracting Record | ||
| Attachment G – Small Business Participation and Commitment Strategy | ||
| Attachment H – Surety Form | ||
| Attachment I – Definitions | ||
| Attachment J – Wage Determinations | ||
| Attachment K – Financial Responsibility Form | ||
| Attachment L – Examples: Overheads and NAVFAC 4330 (Excel spreadsheet) | ||
| Attachment M | Part 1 – Site Visit Badging Information | |
| Part 2 – SECNAV 5512 Form | ||
| Part 3 – PSNS & IMF 5512/127 Form |
ATTACHMENT A – PRE-PROPOSAL INQUIRY FORM
PRE-PROPOSAL INQUIRY (PPI) FORM
RFP: N44255-20-R-XXXX Offeror’s PPI No. _______ Gov’t PPI No. _______
SOLICITATION: P907 TPS Pier and Vessel Maintenance Facility, Naval Base Kitsap, Bangor, Silverdale, WA
NOTE: ALL PRE-PROPOSAL INQUIRIES (PPIs) SHALL BE SUBMITTED INDIVIDUALLY BY E-MAIL, ON THIS FORM TO GRACE.MONTERO@NAVY.MIL AND stephanie.averyguill@navy.mil NO LATER THAN 10 days prior to the Technical Proposal due date.
DATE PPI WAS SUBMITTED TO THE GOVERNMENT: _____________________
FROM FIRM: _______________________________ POC: ___________________________________
ADDRESS: ________________________________________________________________________________
PHONE No.: ________________________________ FAX No.: _______________________________
E-MAIL ADDRESS: ________________________________________________________________________
PRE-PROPOSAL INQUIRY: (Please type or print clearly)
(Include RFP Section, page number, and paragraph if applicable)
GOVERNMENT RESPONSE:
GOVERNMENT RESPONDER’S SIGNATURE: ______________________ DATE: ___________
ATTACHMENT B
INDIVIDUAL SMALL BUSINESS SUBCONTRACTING PLAN (Template) Edit or delete red font text and complete fill-ins as applicable
This template is designed to be consistent with FAR 19.704, Subcontracting Plan Requirements and FAR clause 52.219-9, Small Business Subcontracting Plan (“subcontracting plan”). Other formats may be acceptable, including commercial or master subcontracting plans; however, failure to include the essential information exemplified in this individual plan template may be cause for delay in acceptance or rejection of a bid/offer.
(TO BE SUBMITTED BY OTHER THAN SMALL BUSINESSES ONLY)
(Also referred to as large businesses)
(CONTRACTOR’S NAME)
(ADDRESS)
(CONTRACTOR’S CORPORATE HEADQUARTERS ADDRESS)
[If same as above, so indicate].
(Solicitation or Contract Number)
(Title of the Project and Location)
(Date Prepared)
PLAN SUBMITTED BY:
Signature: __________________________________ Date: ____________________
Printed Name: ___________________________________________________________
Title: __________________________________________________________________
REVIEWED:
| __________________________________ | __________________ | |
| Small Business Professional | Date |
REVIEWED:
| __________________________________ | __________________ | |
| Small Business Administration | Date |
Procurement Center Representative
ACCEPTED:
| __________________________________ | __________________ | |
| Procuring Contracting Officer | Date |
Attachment B continued
SUBCONTRACTING PLAN
This document, together with any attachments, is submitted as a subcontracting plan to satisfy the requirements of Federal Acquisition Regulations (FAR) 19.704. The following goals are established for the contract (including base period and all option items/periods (if applicable)). Attachment 1 provides breakdowns for the base year and option periods. Percentages may be rounded to nearest tenth of a percent. INCLUDE SUPPORTING RATIONALE FOR ALL PROPOSED GOALS AND ENSURE THIS PLAN IS CONSISTENT WITH ANY SMALL BUSINESS PARTCIPATION AND COMMITMENT STRATEGY ASSOCIATED WITH THIS ACQUISITION.
1. a. Total Contract Value $_______________ (including options)
b. Total Subcontracted $_______________ _______% of 1.a (inclusive of all planned subcontracting to all businesses, regardless of size)
c. Total Prime-performed $_______________ _______% of 1.a
2. The following dollars and percentage goals are applicable to the contract cited above. (See FAR 19.704(a)(1) and (2))
a. Large Business $_______________ _______% of 1.b
This number represents total planned subcontract dollars that will be awarded to other than small business concerns (including subcontracts awarded to Historically Black Colleges, Universities and Minority Institutions (HBCU/MIs).
b. Small Business (SB) $_______________ _______% of 1.b
This number represents total planned subcontract dollars that will be awarded to small business concerns** as well as subcontracts awarded under the AbilityOne Program to SourceAmerica (formerly NISH) and National Industries for the Blind (NIB) organizations and subcontracts awarded to Alaskan Native Corporations (ANCs) and Indian Tribes as prescribed in FAR 19.703(c) & FAR 52.219-9.
(** Small business concerns include SBs, Small Disadvantaged Businesses (SDB), Women-Owned Small Businesses (WOSB), Historically Underutilized Business Zone (HUBZone) small businesses, Veteran-Owned Small Businesses (VOSB) and Service-Disabled Veteran-Owned Small Businesses (SDVOSB))
(Include 2.c, 2.d, 2.e, 2.f, 2.g, 2.h, and 2.i, below).
Notes:
(1) Lines 1.b + 1.c=100% of Line 1.a
(2) Lines 2.a + 2.b = 100% of Line 1.b
(3) Lines 2.c, 2.d, 2.e, 2.f, 2.g, 2.h, and 2.i are calculated against Line 1.b, the total value of overall subcontract dollars.
(4) Subcontracts to companies that qualify in multiple categories of SB must be reported under each category. For example: if you are planning to subcontract $100,000 to company ABC, a woman-owned SDB that is also a certified HUBZone SB, you will report $100,000 on line 2.b (SB), 2.c (HUBZone), 2.d (WOSB) and 2.e (SDB). Accordingly, the sum of 2.c through 2.i will not necessarily equate to the value of 2.b.
(5) Designated HUBZone SBs must be certified by the Small Business Administration (SBA).
c. HUBZone SB $______________ ________% of 1.b
This number represents total planned subcontract dollars that will be awarded to qualified HUBZone small business concerns certified by SBA. (Included in total for 2.b, above)
d. WOSB $_______________ ________% of 1.b
This number represents total planned subcontract dollars under that will be awarded to WOSBs. (Included in total for 2.b, above)
e. SDB $______________ ________% of 1.b
This number represents total planned subcontracting dollars that will be awarded to small business concerns owned and controlled by socially and economically disadvantaged individuals (include in this category the planned subcontracting dollars to ANCs and Indian Tribes shown in total for 2.i below). (Included in total for 2.b, above)
f. VOSB $_______________ ________% of 1.b
This number represents total planned subcontract dollars that will be awarded to small business concerns owned and controlled by veterans (include in this category the planned subcontracting dollars for SDVOSBs shown in 2.g below). (Included in total for 2.b, above)
g. SDVOSB $_______________ ________% of 1.b
This number represents total planned subcontract dollars under this contract that will be awarded to subcontractors who are small business concerns owned and controlled by service-disabled veterans. (Included in totals for 2.b and 2.f, above)
h. AbilityOne $_______________ ________% of l.b.
This number represents total planned subcontract dollars that will be awarded to AbilityOne associated nonprofit agencies through SourceAmerica and NIB. Per DFARS 219.703, subcontracts awarded to qualified non-profit agencies for the blind or severely disabled may be counted toward the small business subcontracting goal. (Included in total for 2.b, above)
| i. Alaskan Native | ||
| Corporations & | ||
| Indian Tribes | $_______________ | ________% of l.b. |
This number represents total planned subcontract dollars that will be awarded to ANCs and Indian Tribes and for which the prime contractor has been designated to receive SDB credit. (See FAR 19.703 & FAR 52.219-9) (Included in totals for 2.b and 2.e, above)
3. The following principal products and/or services will be subcontracted under this contract. (See FAR 19.704(a)(3)
1. Products/services planned to be subcontracted to LB concerns (including HBCU/MIs):
| ___________________________________________________________________ |
| ___________________________________________________________________ |
| Firm subcontract commitments: | |||
| Name of Company/DUNS | Products or Services | ||
| _______________________ | _____________________ | ||
| _______________________ | _____________________ |
| b. | Products/services planned to be subcontracted to SB concerns: |
| ___________________________________________________________________ | |
| ___________________________________________________________________ |
| Firm subcontract commitments: | ||
| Name of Company/DUNS | Products or Services | |
| _______________________ | _____________________ | |
| _______________________ | _____________________ |
| c. | Products/services planned to be subcontracted to certified HUBZone concerns: |
| ___________________________________________________________________ | |
| ___________________________________________________________________ |
| Firm subcontract commitments: | ||
| Name of Company/DUNS | Products or Services | |
| _______________________ | _____________________ | |
| _______________________ | _____________________ |
| d. | Products/services planned to be subcontracted to WOSB concerns: |
| ___________________________________________________________________ | |
| ___________________________________________________________________ |
Firm subcontract commitments:
| Name of Company/DUNS | Products or Services | |
| _______________________ | _____________________ | |
| _______________________ | _____________________ |
| e. | Products/services planned to be subcontracted to SDB concerns: |
| ___________________________________________________________________ | |
| ___________________________________________________________________ |
| Firm subcontract commitments: | |
| Name of Company/DUNS | Products or Services |
| _______________________ | _____________________ |
| _______________________ | _____________________ |
| f. | Products/services planned to be subcontracted to VOSB concerns: |
| ___________________________________________________________________ | |
| ___________________________________________________________________ |
| Firm subcontract commitments: | |
| Name of Company/DUNS | Products or Services |
| _______________________ | _____________________ |
| _______________________ | _____________________ |
| g. | Products/services planned to be subcontracted to SDVOSB concerns: | |||||
| ___________________________________________________________________ | ||||||
| ___________________________________________________________________ | ||||||
| Firm subcontract commitments: | ||||||
| Name of Company/DUNS | Products or Services | |||||
| _______________________ | _____________________ | _______________________ | _____________________ |
Attachment B Continued
| h. Products/services planned to be subcontracted to AbilityOne organizations: |
| ___________________________________________________________________ |
| ________________________________________________________________ |
Firm subcontract commitments:
Name of Organization/DUNS Products or Services
| _______________________ | _____________________ |
| _______________________ | _____________________ |
i. Planned products/services to be subcontracted to ANCs and Indian Tribe businesses (See 2.i above for explanation):
| ___________________________________________________________________ |
| ___________________________________________________________________ |
| Firm subcontract commitments: | ||
| Name of Company/DUNS | Products or Services | |
| _______________________ | _____________________ | |
| _______________________ | _____________________ |
| 4. | The following methods were used to develop the above subcontracting goals. Include a statement explaining how the products and services to be subcontracted were established, how the products and services to be subcontracted to SB, SDB, WOSB, HUBZone, VOSB, SDVOSB concerns, AbilityOne program participants, ANCs and Indian Tribes were determined, and how their capabilities were assessed. (See FAR 19.704(a)(4)) |
| ________________________________________________________________________ | |
| ________________________________________________________________________ | |
| ________________________________________________________________________ |
| 5. | The following methods were/will be used to identify potential sources for solicitation purposes (See FAR 19.704(a)(5)) |
| ________________________________________________________________________ | |
| ________________________________________________________________________ | |
| ________________________________________________________________________ |
| 6. | Indirect and overhead costs have have not been included in the goals specified in 1. and 2. above. If "have" is checked, explain the method used in determining the proportionate share of indirect costs to be incurred with SBs (including all subcategories delineated above). (See FAR 19.704(a)(6)) |
| ________________________________________________________________________ | |
| ________________________________________________________________________ | |
| ________________________________________________________________________ |
7. The following employee will administer the subcontracting program: (See FAR 19.704(a)(7))
| NAME: | ________________________________________________________________ | |
| ADDRESS: | ________________________________________________________________ | |
| TELEPHONE NO.: | _____________________ FAX NO.: ___________________________ | |
| EMAIL: ____________________________________________________________________ | ||
| TITLE: _____________________________________________________________________ |
This individual has general overall responsibility for the company's small business program. This person should have knowledge of the federal small business programs and be knowledgeable about federal procurement practices. If the prime decides to change the person in this position, they must notify the Contracting Officer and the Deputy for Small Business. The administrator is responsible for the development, preparation and execution of this subcontracting plan, and for monitoring performance relative to contractual subcontracting requirements contained in this plan, including:
| a. | Developing and maintaining bidders lists of SB, SDB, WOSB, HUBZone SB, VOSB, SDVOSB concerns, AbilityOne program participants, HBCU/MIs, ANCs, and Indian Tribes (hereafter referred to as the small business community) from all possible sources. | |
| b. | Ensuring that procurement packages are structured to permit the small business community to participate to the maximum extent possible. | |
| c. | Assuring inclusion of the small business community in all solicitations for products or services, which they are capable of providing. | |
| d. | Reviewing solicitations to remove statements, clauses, etc., which may tend to restrict or prohibit the small business community participation. | |
| e. | Ensuring periodic rotation of potential subcontractors on bidders lists. | |
| f. | Ensuring that the bid proposal review board documents its reasons for not selecting low bids submitted by the small business community. | |
| g. | Ensuring the establishment and maintenance of records of solicitations and subcontract award activity. | |
| h. | Attending or arranging for attendance of company counselors at Business Opportunity Workshops, Minority Business Enterprise Seminars, Trade Fairs, etc. | |
| i. | Conducting or arranging for the motivational training for purchasing personnel pursuant to the intent of P.L. 95-507. | |
| j. | Monitoring attainment of proposed goals. | |
| k. | Preparing and submitting required periodic subcontracting reports. | |
| l. | Coordinating contractor's activities during the conducting of compliance reviews by Federal agencies. | |
| m. | Coordinating the conduct of contractor's activities involving its small business subcontracting program. | |
| n. | Additional duties. __________________________ | |
| ___________________________ |
8. The following efforts will be taken to ensure that the small business community will have an equitable opportunity to compete for subcontracts. (See FAR 19.704(a)(8))
a. Outreach efforts will be made by identifying:
| - Contacts with minority and small business trade associations. |
| - Contacts with business development organizations. |
| - Attendance at small and minority business procurement conference and trade fairs. |
| b. | Sources will be requested from the System for Award Management (SAM) website available at https://www.sam.gov/ on the Internet. |
| Automated data base sources to be used, other than SAM, will be as follows: | |
| ____________________________________________________________________ | |
| ____________________________________________________________________ |
c. The following internal efforts will be made to guide and encourage buyers:
| (i) | Workshops, seminars and training programs will be conducted. |
| (ii) | Activities will be monitored to evaluate compliance with this subcontracting plan. |
| (iii) | Arrange interviews with the small business community. |
| d. | Describe how your small business database, source lists, guides, and other data will be maintained and utilized by buyers in soliciting subcontracts; e.g., rotation of firms in the data base, keeping data base current and useful. |
| _____________________________________________________________________ | |
| _____________________________________________________________________ |
9. Provide assurances the offeror agrees that the FAR clause 52.219-8 entitled "Utilization of Small Business Concerns " will be included in all subcontracts which offer further subcontracting opportunities, and all subcontractors, except SB concerns, that receive subcontracts in excess of $700,000 ($1,500,000 for construction) will be required to adopt plans that comply with the requirements of the clause at 52.219-9, Small Business Subcontracting Plan. Such plans will be reviewed by comparing them with the provisions of P.L. 95-507 and assuring that all minimum requirements of an acceptable subcontracting plan have been satisfied. The acceptability of percentage goals shall be determined on a case-by-case basis depending on the supplies/services involved, the availability of potential small and small disadvantaged subcontractors, and prior experience. Once approved and implemented, plans will be monitored through the submission of periodic reports, and/or, as time and availability of funds permit, periodic visits to review subcontracting program progress. (See FAR 19.704(a)(9))
10. Provide assurances the offeror will submit such periodic reports and cooperate in any studies or surveys as may be required by the contracting agency or the Small Business Administration in order to determine the extent of compliance by the offeror (contractor) with the subcontracting plan and with FAR clause 52.219-8. (See FAR 19.704(a)(10)(i) and (ii))
Provide assurances the offeror will:
| a. | Submit the Individual Subcontract Report (ISR) and the Summary Subcontract Report (SSR) using the Electronic |
| Subcontracting Reporting System (eSRS) at http://www.esrs.gov, following the instructions in the eSRS and FAR Clause | |
| 52.219-9. |
| 1st reporting period – Oct 1 through March 31 | Submit NLT 30 April | |
| 2nd reporting period – Oct 1 through September 30 | Submit NLT 30 October |
A separate “Final” ISR is required at contract completion.
Upon award of the contract, the identity of the individual(s) responsible for acknowledging receipt or rejecting the ISR and the SSR will be provided to the awardee.
| b. | Ensure that its large business subcontractors with subcontracting plans agree to submit the ISR and/or the SSR using the eSRS; |
| c. | Provide its prime contract number and its DUNS number, and the e-mail address of the Government or contractor official responsible for acknowledging or rejecting the reports, to all first tier large business subcontractors with subcontracting plans so they can enter this information into the eSRS when submitting their ISRs; and |
| d. | Require that each large business subcontractor with a subcontracting plan provide the prime contract number and its own DUNS number, and the e-mail address of the Government or contractor official responsible for acknowledging or rejecting the reports, to its large business subcontractors with subcontracting plans. |
| e. | Ensure that the identified contracting officer and small business professional assigned to the contract are included on the eSRS email notification distribution for each report. (See FAR 19.704(a)(10)(iii)-(vi)) |
*Note 1: If contract value is $30,000 or more and the solicitation includes FAR Clause 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards, ensure additional reporting requirements are met in eSRS in accordance with this clause.
11. The offeror will maintain at least the following types of records to document compliance with this subcontracting plan: (See FAR 19.704(a)(11))
1. Source lists, guides, and other data identifying small business, HUBZone small business, women-owned small business, small disadvantaged business, veteran owned small business and service disabled veteran owned small business.
1. Organizations contacted to locate small business, HUBZone small business, women-owned small business, small disadvantaged business, veteran owned small business and service disabled veteran owned small business.
| c. | On a contract-by-contract basis, records on all subcontract solicitations over $150,000 and indicating for each solicitation: |
| (i) whether small business, HUBZone SBs, WOSBs, SDBs, VOSBs and SDVOSBs were solicited, and if not, why not; and | |
| (ii) reason why the award was not made to a small business concern. | |
| (iii) written designations from ANCs or Indian Tribes, in accordance with FAR 19.703, if applicable. | |
| d. | Records to support other outreach efforts, e.g., contacts with small business trade associations, business development organizations, and attendance at small business procurement conferences and trade fairs, and frequency of accessing SAM. |
| e. | Maintain records of internal guidance and encouragement to buyers through: |
| (i) Workshops, seminars, training; and | |
| (ii) Monitoring performance to evaluate compliance with the program’s requirement. | |
| f. | On a contract-by-contract basis, records to support award data submitted by the contractor to the Government including the name, address, and business size of each subcontractor. |
12. Provide assurances that the offeror will make a good faith effort to acquire articles, equipment, supplies, services, or materials, or obtain the performance of construction work from the small business concerns that it used in preparing the bid or proposal, in the same or greater scope, amount, and quality used in preparing and submitting the bid or proposal. Responding to a request for a quote does not constitute use in preparing a bid or proposal if:
1. The Offeror identifies the small business concern as a subcontractor in the bid or proposal or associated small business subcontracting plan, to furnish certain supplies or perform a portion of the subcontract; or
1. The Offeror used the small business concern’s pricing or cost information or technical expertise in preparing the bid or proposal, where there is written evidence of an intent or understanding that the small business concern will be awarded a subcontract for the related work if the Offeror is awarded the contract. (See FAR 19.704(a)(12))
13. Provide assurances that the Contractor will provide the Contracting Officer with a written explanation if the Contractor fails to acquire articles, equipment, supplies, services or materials or obtain the performance of construction work as described in 12.
This written explanation must be submitted to the Contracting Officer within 30 days of contract completion. (See FAR 19.704(a)(13))
14. Provide assurances that the Contractor will not prohibit a subcontractor from discussing with the Contracting Officer any material matter pertaining to payment to or utilization of a subcontractor. (See FAR 19.704(a)(14))
15. Provide assurances that the offeror will pay its small business subcontractors on time and in accordance with the terms and conditions of the underlying subcontract, and notify the contracting officer when the prime contractor makes either a reduced or an untimely payment to a small business subcontractor. (See FAR 19.704(a)(15))
*****END OF PLAN*****
The original copy of this plan will be included in the file and made a material part of the contract.
Copy to:
Small Business Professional SBA Procurement Center Representative
NEXT PAGE: Attachment 1 of RFP Attachment B ‘Breakdowns of Base Year and Options’
Attachment 1 of RFP Attachment B ‘Breakdowns of Base Year and Options
Values
| 1.a Total Contract |
| $ ___________ |
| 1.b Total Subcontracted |
| $ ___________ |
| (% of Line 1.a) |
| % __________ |
| 1.c Total Prime |
| $ ___________ |
| (% of Line 1.a) |
| % __________ |
| 2.a To LB |
| $ ___________ |
| (% of Line 1.b) |
| % __________ |
| 2.b To SB |
| $ ___________ |
| (% of Line 1.b) |
| % __________ |
| 2.c To HUBZone SB |
| $ ___________ |
| (% of Line 1.b) |
| % __________ |
| 2.d To WOSB |
| $ ___________ |
| (% of Line 1.b) |
| % __________ |
| 2.e To SDB |
| $ ___________ |
| (% of Line 1.b) |
| % __________ |
| 2.f To VOSB |
| $ ___________ |
| (% of Line 1.b) |
| % __________ |
| 2.g To SDVOSB |
| $ ___________ |
| (% of Line 1.b) |
| % __________ |
| 2.h To AbilityOne |
| $___________ |
| (% of Line 1.b) |
| $___________ |
2.i To ANCs/Indian Tribes
| (% of Line 1.b) |
| %___________ |
ATTACHMENT C - CONSTRUCTION EXPERIENCE PROJECT DATA SHEET
Project No. (check one) : |_| CON #1 |_| CON #2 |_| CON #3 |_| CON #4 |_| CON #5
1. Experience for: |_| Offeror |_| Joint-Venture |_| Other (Explain)
Firm Name:
Address:
Phone Number:
DUNS Number:
Point of Contact: Contact Phone Number:
2. Work Performed as: |_| Prime Contractor |_| Sub Contractor |_| Joint Venture |_| Other (Explain)
Percent of project work performed:
If subcontractor, who was prime (Name/Phone #):
3. Contract Number: Delivery/Task Order Number:
Title:
Location:
4. Award Date (mm/dd/yy): Completion Date (mm/dd/yy):
5. Type of work:
|_| New Construction |_| Renovation |_| Repair |_| Alteration |_| Other (explain):
6. Type of Contract/Task Order: (Check ALL that apply)
|_| Firm-Fixed Price |_| Cost/Time and Material |_| Other (explain):
Complete Block 7 for Construction Projects.
7. Construction Project:
Award Amount: Final Price:
Type of Contract/Task Order: (Check ALL that apply)
|_| Design-Build |_| Design-Bid-Build |_| Delivery/Task Order (IDIQ) |_| Other (explain):
If Design-Build, identify the Lead Design Firm:______________________________________________
8. Provide a detailed description of the project and the relevancy to the project requirements of this RFP (i.e.: unique features, square footage, construction methods), including any sustainable features or USGBC LEED certifications. If design-build, include a description of the design-effort.
Scope:
Complexity:
9. Provide a detailed description of what work your firm self-performed on this project:
10. If using experience information of a JV partner, subcontractor, or any other entity (name, DUNS, and/or address is not exactly as stated on the Cover Letter), describe the nature of the relationship of the entity to the Offeror, and clearly explain how that entity will have meaningful involvement in the performance of this contract, including the resources it will contribute.
ATTACHMENT D
PAST PERFORMANCE QUESTIONNAIRE
1. The NAVFAC Form PPQ shall be utilized for all evaluations that require a Past Performance Questionnaire (PPQ).
2. Solicitations utilizing PPQs shall include the language cited below in the RFP. The current NAVFAC Form PPQ-0 is available in BMS S-17.2.15 Source Selection.
Solicitation Submittal Requirements: IF A COMPLETED CPARS EVALUATION IS AVAILABLE, IT SHALL BE SUBMITTED WITH THE PROPOSAL. IF THERE IS NOT A COMPLETED CPARS EVALUATION, the Past Performance Questionnaire (PPQ) included in the solicitation is provided for the Offeror or its team members to submit to the client for each project the Offeror includes in its proposal for Factor 2. AN OFFEROR SHALL NOT SUBMIT A PPQ WHEN A COMPLETED CPARS IS AVAILABLE.
IF A CPARS EVALUATION IS NOT AVAILABLE, ensure correct phone numbers and email addresses are provided for the client point of contact. Completed PPQs should be submitted with your proposal. If the Offeror is unable to obtain a completed PPQ from a client for a project(s) before proposal closing date, the Offeror should complete and submit with the proposal the first page of the PPQ (Attachment D1 and D2), which will provide contract and client information for the respective project(s). Offerors should follow-up with clients/references to ensure timely submittal of questionnaires. If the client requests, questionnaires may be submitted directly to the Government's point of contact, GRACE MONTERO AND DECLAN JARRY, via email at grace.montero@navy.mil and Declan.jarry@navy.mil prior to proposal closing date. Offerors shall not incorporate by reference into their proposal PPQs or CPARS previously submitted for other RFPs. However, this does not preclude the Government from utilizing previously submitted PPQ information in the past performance evaluation.
ATTACHMENT D
NAVFAC/USACE PAST PERFORMANCE QUESTIONNAIRE (Form PPQ-0)
CONTRACT INFORMATION (Contractor to complete Blocks 1-4)
| 1. Contractor Information | |
| Firm Name: | CAGE Code: |
| Address: | DUNs Number: |
Phone Number:
Email Address:
Point of Contact: Contact Phone Number:
2. Work Performed as: |_| Prime Contractor |_| Sub Contractor |_| Joint Venture |_| Other (Explain) Percent of project work performed:
If subcontractor, who was the prime (Name/Phone #):
3. Contract Information Contract Number:
Delivery/Task Order Number (if applicable):
Contract Type: |_| Firm Fixed Price |_| Cost Reimbursement |_| Other (Please specify):
Contract Title:
Contract Location:
Award Date (mm/dd/yy):
Contract Completion Date (mm/dd/yy):
Actual Completion Date (mm/dd/yy):
Explain Differences:
Original Contract Price (Award Amount):
Final Contract Price (to include all modifications, if applicable):
Explain Differences:
4. Project Description:
Complexity of Work |_| High |_| Med |_| Routine How is this project relevant to project of submission? (Please provide details such as similar equipment, requirements, conditions, etc.)
CLIENT INFORMATION (Client to complete Blocks 5-8)
5. Client Information Name:
Title:
Phone Number:
Email Address:
6. Describe the client’s role in the project:
7. Date Questionnaire was completed (mm/dd/yy):
8. Client’s Signature:
NOTE: NAVFAC REQUESTS THAT THE CLIENT COMPLETES THIS QUESTIONNAIRE AND SUBMITS DIRECTLY BACK TO THE OFFEROR. THE OFFEROR WILL SUBMIT THE COMPLETED QUESTIONNAIRE TO NAVFAC WITH THEIR PROPOSAL, AND MAY DUPLICATE THIS QUESTIONNAIRE FOR FUTURE SUBMISSION ON NAVFAC SOLICITATIONS. CLIENTS ARE HIGHLY ENCOURAGED TO SUBMIT QUESTIONNAIRES DIRECTLY TO THE OFFEROR. HOWEVER, QUESTIONNAIRES MAY BE SUBMITTED DIRECTLY TO NAVFAC. PLEASE CONTACT THE OFFEROR FOR NAVFAC POC INFORMATION. THE GOVERNMENT RESERVES THE RIGHT TO VERIFY ANY AND ALL INFORMATION ON THIS FORM.
ADJECTIVE RATINGS AND DEFINITIONS TO BE USED TO BEST REFLECT
YOUR EVALUATION OF THE CONTRACTOR’S PERFORMANCE
RATING DEFINITION NOTE
| (E) Exceptional |
| Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit. The contractual performance of the element or sub-element being assessed was accomplished with few minor problems for which corrective actions taken by the contractor was highly effective. |
| An Exceptional rating is appropriate when the Contractor successfully performed multiple significant events that were of benefit to the Government/Owner. A singular benefit, however, could be of such magnitude that it alone constitutes an Exceptional rating. Also, there should have been NO significant weaknesses identified. |
| (VG) Very Good |
| Performance meets contractual requirements and exceeds some to the Government’s/Owner’s benefit. The contractual performance of the element or sub-element being assessed was accomplished with some minor problems for which corrective actions taken by the contractor were effective. |
| A Very Good rating is appropriate when the Contractor successfully performed a significant event that was a benefit to the Government/Owner. There should have been no significant weaknesses identified. |
| (S) Satisfactory |
| Performance meets minimum contractual requirements. The contractual performance of the element or sub-element contains some minor problems for which corrective actions taken by the contractor appear or were satisfactory. |
| A Satisfactory rating is appropriate when there were only minor problems, or major problems that the contractor recovered from without impact to the contract. There should have been NO significant weaknesses identified. Per DOD policy, a fundamental principle of assigning ratings is that contractors will not be assessed a rating lower than Satisfactory solely for not performing beyond the requirements of the contract. |
| (M) Marginal |
| Performance does not meet some contractual requirements. The contractual performance of the element or sub-element being assessed reflects a serious problem for which the contractor has not yet identified corrective actions. The contractor's proposed actions appear only marginally effective or were not fully implemented. |
| A Marginal is appropriate when a significant event occurred that the contractor had trouble overcoming which impacted the Government/Owner. |
| (U) Unsatisfactory |
| Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance of the element or sub-element contains serious problem(s) for which the contractor's corrective actions appear or were ineffective. |
| An Unsatisfactory rating is appropriate when multiple significant events occurred that the contractor had trouble overcoming and which impacted the Government/Owner. A singular problem, however, could be of such serious magnitude that it alone constitutes an unsatisfactory rating. |
| (N) Not Applicable |
| No information or did not apply to your contract |
| Rating will be neither positive nor negative. |
Contractor Information (Firm Name): ________________________________________________
Client Information (Name): ________________________________________________________
TO BE COMPLETED BY CLIENT
Attachment D – Past Performance Questionnaire (PPQ)
PLEASE CIRCLE THE ADJECTIVE RATING WHICH BEST REFLECTS
YOUR EVALUATION OF THE CONTRACTOR’S PERFORMANCE.
1. QUALITY:
| a) Quality of technical data/report preparation efforts |
| E VG S M U N |
| b) Ability to meet quality standards specified for technical performance |
| E VG S M U N |
| c) Timeliness/effectiveness of contract problem resolution without extensive customer guidance |
| E VG S M U N |
| d) Adequacy/effectiveness of quality control program and adherence to contract quality assurance requirements (without adverse effect on performance) |
| E VG S M U N |
2. SCHEDULE/TIMELINESS OF PERFORMANCE:
| a) Compliance with contract delivery/completion schedules including any significant intermediate milestones. (If liquidated damages were assessed or the schedule was not met, please address below) |
| E VG S M U N |
| b) Rate the contractor’s use of available resources to accomplish tasks identified in the contract |
| E VG S M U N |
3. CUSTOMER SATISFACTION:
| a) To what extent were the end users satisfied with the project? |
| E VG S M U N |
| b) Contractor was reasonable and cooperative in dealing with your staff (including the ability to successfully resolve disagreements/disputes; responsiveness to administrative reports, businesslike and communication) |
| E VG S M U N |
| c) To what extent was the contractor cooperative, businesslike, and concerned with the interests of the customer? |
| E VG S M U N |
| d) Overall customer satisfaction |
| E VG S M U N |
4. MANAGEMENT/ PERSONNEL/LABOR
| a) Effectiveness of on-site management, including management of subcontractors, suppliers, materials, and/or labor force? |
| E VG S M U N |
| b) Ability to hire, apply, and retain a qualified workforce to this effort |
| E VG S M U N |
| c) Government Property Control |
| E VG S M U N |
| d) Knowledge/expertise demonstrated by contractor personnel |
| E VG S M U N |
| e) Utilization of Small Business concerns |
| E VG S M U N |
| f) Ability to simultaneously manage multiple projects with multiple disciplines |
| E VG S M U N |
| g) Ability to assimilate and incorporate changes in requirements and/or priority, including planning, execution and response to Government changes |
| E VG S M U N |
| h) Effectiveness of overall management (including ability to effectively lead, manage and control the program) |
| E VG S M U N |
5. COST/FINANCIAL MANAGEMENT
| a) Ability to meet the terms and conditions within the contractually agreed price(s)? |
| E VG S M U N |
| b) Contractor proposed innovative alternative methods/processes that reduced cost, improved maintainability or other factors that benefited the client |
| E VG S M U N |
| c) If this is/was a Government cost type contract, please rate the Contractor’s timeliness and accuracy in submitting monthly invoices with appropriate back-up documentation, monthly status reports/budget variance reports, compliance with established budgets and avoidance of significant and/or unexplained variances (under runs or overruns) |
| E VG S M U N |
| d) Is the Contractor’s accounting system adequate for management and tracking of costs? If no, please explain in Remarks section. |
| Yes No |
| e) If this is/was a Government contract, has/was this contract been partially or completely terminated for default or convenience or are there any pending terminations? Indicate if show cause or cure notices were issued, or any default action in comment section below. |
| Yes No |
| f) Have there been any indications that the contractor has had any financial problems? If yes, please explain below. |
| Yes No |
6. SAFETY/SECURITY
| a) To what extent was the contractor able to maintain an environment of safety, adhere to its approved safety plan, and respond to safety issues? (Includes: following the users rules, regulations, and requirements regarding housekeeping, safety, correction of noted deficiencies, etc.) |
| E VG S M U N |
| b) Contractor complied with all security requirements for the project and personnel security requirements. |
| E VG S M U N |
7. GENERAL
| a) Ability to successfully respond to emergency and/or surge situations (including notifying COR, PM or Contracting Officer in a timely manner regarding urgent contractual issues). |
| E VG S M U N |
| b) Compliance with contractual terms/provisions (explain if specific issues) |
| E VG S M U N |
| c) Would you hire or work with this firm again? (If no, please explain below) |
| Yes No |
| d) In summary, provide an overall rating for the work performed by this contractor. |
| E VG S M U N |
Please provide responses to the questions above (if applicable) and/or additional remarks. Furthermore, please provide a brief narrative addressing specific strengths, weaknesses, deficiencies, or other comments which may assist our office in evaluating performance risk (please attach additional pages if necessary):
ATTACHMENT E
SAFETY DATA SHEET
N44255-20-R-5002
This form is to be completed by the Offeror. Use this form to provide safety information for the Safety factor. EMR, DART and TRC rates shall not be submitted for subcontractors.
Joint Venture (JV) or Partnership: Complete Blocks 1 through 8 for each contractor who is part of the JV or partnership. Only one safety narrative (Block 9) is required.
1. Offeror Name:
Name of JV partner providing the information below (if applicable):
Offeror’s Three Previous Complete Calendar Years of Reported Safety Data:
Only complete year safety data will be considered. Indicate data rates as decimal figures, not whole numbers.
| 2. Experience Modification Rate (EMR): |
| 2016 |
| 2017 |
| 2018 |
3a. For EMRs greater than 1.0, explain any extenuating circumstances and corrective actions taken:
3b. Explain any negative EMR trends:
3c. If you do not have an EMR for a given year, state so here and explain why:
4. Insurance Carrier Information:
Insurance Carrier Name:
| Agent’s name: |
| Phone No.: |
| Email: |
| 5. U.S. Dept. of Labor, OSHA Days Away from Work, Restricted Duty, or Job Transfer (DART) Rate |
| 2016 |
| 2017 |
| 2018 |
Instructions for calculating the DART rate can be found at http://www.bls.gov/iif/osheval.htm.
6a. For DART Rates of 3.0 or greater, explain any extenuating circumstances and corrective actions taken:
6b. Explain any negative DART Rate trends:
6c. If you do not have a DART Rate for a given year, state so here and explain why:
ATTACHMENT E
SAFETY DATA SHEET
N44255-20-R-5002
| 7. U.S. Dept. of Labor, OSHA Total Recordable Case (TRC) Rate | |
| 2016 | |
| 2017 | |
| 2018 |
Instructions for calculating the TRC rate can be found at http://www.bls.gov/iif/osheval.htm.
8a. For TRC Rates of 4.5 or greater, explain any extenuating circumstances and corrective actions taken:
8b. Explain any negative TRC Rate trends:
8c. If you do not have a TRC Rate for a given year, state so here and explain why:
ATTACHMENT E
SAFETY DATA SHEET
N44255-20-R-XXXX
9. Technical Approach for Safety: Provide the Safety narrative using this form. Do not exceed page limitation specified in the RFP. Any additional pages will not be considered.
Describe the plan that the Offeror will implement to evaluate safety performance of potential subcontractors, as a part of the selection process for all levels of subcontractors.
Describe the safety management system that the Offeror will use to oversee the safety compliance and performance of self-performed and subcontractor performed work.
ATTACHMENT E
SAFETY DATA SHEET
N44255-20-R-5002
9. Technical Approach for Safety (continuation): Provide the Safety Narrative using this form. Do not exceed page limitation specified in the RFP. Any additional pages will not be considered.
Describe any innovative methods that the Offeror will employ to ensure and monitor safe work practices at self-performed/and or all subcontractor levels:
Describe the methodology that the Offeror will use in order to execute an effective program that facilitates sound mishap prevention techniques and processes, employee reporting of unsafe conditions, unsafe activities, and near-miss mishaps:
Page 4 or 4
ATTACHMENT F
SMALL BUSINESS SUBCONTRACTING RECORD
COMPANY NAME: _______________________________________
SUBCONTRACTING ACHIEVEMENTS – Include actual dollar values subcontracted for each of the categories listed. Include the percentage goal only if a goal was established. Note: Form may be expanded.
(1) Contract Number/Title:
Check One: ____ Prime Contract ____ Subcontract
Subcontracting Plan Required ____ Yes ____ No
ACTUAL
SUBCONTRACTED
SUBCONTRACT GOAL
(if applicable)
Completion Date: Total Contract Value: $
| Total Subcontracted Value: $ |
| Whole Dollars |
| Percent |
| Percent |
(a) Small Business Concerns (Including SDB, WOSB, HUBZone, VOSB, SDVOSB and AbilityOne entities) (Dollar amount and percent of line c.)
Small Business Concerns (Non-Federal Certifications Examples:
MBE (Minority Business Enterprise), DBE (Disadvantaged Business Enterprise), DVBE (Disabled Veteran Business Enterprise), SB (Small Business), WBE (Women’s Business Enterprise).
(b) Other Than Small (OTS) Business Concerns (Dollar amount and percent of line c.)
(c) Total (sum of lines a & b above)
(d) Small Disadvantaged Business Concerns (Dollar amount and percent of line c.) Including MBE & DBE
(e) Women-Owned Small Business Concerns (Dollar amount and percent of line c.) Including WBE
(f) HUBZone Small Business Concerns (Dollar amount and percent of line c.)
(g) Veteran-Owned Small Business Concerns (Dollar amount and percent of line c.)
(h) Service Disabled Veteran-Owned Small Business Concerns (Dollar amount and percent of line c.) Including DVBE
Name of customer reference for this project: ___________________________________________ Phone Number: _______________________ FAX Number: _______________________ Email address: ________________________________________
(2) Contract Number/Title:
ACTUAL
SUBCONTRACT GOAL
Completion Date: Contract Dollar Value: $
| Total Subcontracted Value: $ |
| Whole Dollars |
| Percent |
| Percent |
(b) Small Business Concerns (Including SDB, WOSB, HUBZone, VOSB, SDVOSB and AbilityOne entities) (Dollar amount and percent of line c.)
Small Business Concerns (Non-Federal Certifications Examples:
MBE (Minority Business Enterprise), DBE (Disadvantaged Business Enterprise),
(b) OTS Business Concerns (Dollar amount and percent of line c.)
(c) Total (sum of lines a & b above)
(d) Small Disadvantaged Business Concerns (Dollar amount and percent of line c.) Including MBE & DBE
(e) Women-Owned Small Business Concerns (Dollar amount and percent of line c.) Including WBE
(f) HUBZone Small Business Concerns (Dollar amount and percent of line c.)
(g) Veteran-Owned Small Business Concerns (Dollar amount and percent of line c.)
(h) Service Disabled Veteran-Owned Small Business Concerns (Dollar
Name of customer reference for this project: ___________________________________________
(3) Contract Number/Title:
ACTUAL
SUBCONTRACT GOAL
Completion Date: Contract Dollar Value: $
| Total Subcontracted Value: $ |
| Whole Dollars |
| Percent |
| Percent |
(c) Small Business Concerns (Including SDB, WOSB, HUBZone, VOSB, SDVOSB and AbilityOne entities) (Dollar amount and percent of line c.)
Small Business Concerns (Non-Federal Certifications Examples:
MBE (Minority Business Enterprise), DBE (Disadvantaged Business Enterprise),
(b) OTS Business Concerns (Dollar amount and percent of line c.)
(c) Total (sum of lines a & b above)
(d) Small Disadvantaged Business Concerns (Dollar amount and percent of line c.) Including MBE & DBE
(e) Women-Owned Small Business Concerns (Dollar amount and percent of line c.) Including WBE
(f) HUBZone Small Business Concerns (Dollar amount and percent of line c.)
(g) Veteran-Owned Small Business Concerns (Dollar amount and percent of line c.)
(h) Service Disabled Veteran-Owned Small Business Concerns (Dollar
Name of customer reference for this project: ___________________________________________
Revised September 2016 11
SOURCE SELECTION SENSITIVE INFORMATION
DISCLOSURE LIMITATIONS AS OUTLINED IN FAR 2.101 & 3.104 APPLY
IN FAR 2.101 & 3.104 APPLY
ATTACHMENT G
SMALL BUSINESS PARTICIPATION AND COMMITMENT STRATEGY
(OFFEROR’S NAME)
(ADDRESS)
Solicitation or Contract Number (Title of the Project) (Location) (Date Prepared)
INSERT INTRODUCTION/EXECUTIVE SUMMARY (Up to 2 pages maximum)
SMALL BUSINESS PARTICIPATION AND COMMITMENT STRATEGY – (Base and Option Years)
| 1. Estimated value of all planned subcontracting | $________________ | |
| ____% of contract |
| 2. Estimated value of all work to be self-performed | $________________ | |
| ____% of contract |
| 3. Total value of the proposal (sum of 1. and 2. above) | $________________ | |
| 100% of contract |
4. Subcontracts for products and services to be awarded under this project.
a. Self-Performed Work:
TYPE OF SERVICE/PRODUCT $ VALUE OF WORK
| TOTAL: $________________ | |
| PERCENTAGE OF CONTRACT VALUE (line 3) _________% |
If the Offeror is a small business, the Government will add self-performed work to the appropriate category(ies) in c. (1) through c. (6) below to calculate overall small business participation rates.
b. Other Than Small (OTS) Business Subcontracts**
NAME OF COMPANY* TYPE OF SERVICE/PRODUCT $ VALUE OF SUBCONTRACT
| TOTAL: $________________ | |
| PERCENTAGE OF CONTRACT VALUE (line 3) ________% |
c. Small Business (SB) Subcontracts
NAME OF COMPANY* TYPE OF SERVICE/PRODUCT $ VALUE OF SUBCONTRACT
| TOTAL: $________________ | |
| PERCENTAGE OF CONTRACT VALUE (line 3) ________% |
(1) SMALL DISADVANTAGED BUSINESSES: (SDB)
NAME OF COMPANY* TYPE OF SERVICE/PRODUCT $ VALUE OF SUBCONTRACT
| TOTAL: $________________ | |
| PERCENTAGE OF CONTRACT VALUE (line 3) ________% |
(2) WOMEN-OWNED SMALL BUSINESSES: (WOSB)
NAME OF COMPANY* TYPE OF SERVICE/PRODUCT $ VALUE OF SUBCONTRACT
| TOTAL: $_______________ | |
| PERCENTAGE OF CONTRACT VALUE (line 3) ________% |
(3) HISTORICALLY UNDERUTILIZED BUSINESS ZONE (HUBZone) CONCERN:
NAME OF COMPANY* TYPE OF SERVICES $ VALUE OF SUBCONTRACT
| TOTAL: $________________ | |
| PERCENTAGE OF CONTRACT VALUE (line 3) _________% |
(4) VETERAN OWNED SMALL BUSINESS: (VOSB)
NAME OF COMPANY* TYPE OF SERVICES $ VALUE OF SUBCONTRACT
| TOTAL: $________________ | |
| PERCENTAGE OF CONTRACT VALUE (line 3) __________% |
(5) SERVICE-DISABLED VETERAN OWNED SMALL BUSINESS: (SDVOSB)
NAME OF COMPANY* TYPE OF SERVICES $ VALUE OF SUBCONTRACT
| TOTAL: $________________ | |
| PERCENTAGE OF CONTRACT VALUE (line 3) ________% |
(6) ABILITYONE PROGRAM ORGANIZATIONS
NAME OF ORG* TYPE OF SERVICES $ VALUE OF SUBCONTRACT
| TOTAL: $________________ | |
| PERCENTAGE OF CONTRACT VALUE (line 3) _________% |
* For each company/organization listed, describe the nature of commitment to subcontract and whether or not it is legally binding. If unknown/to be determined, so indicate.
** Include any subcontracts to Historically Black Colleges and Universities/Minority Institutions (HBCU/MI) in the OTS Business listing.
NOTES:
1. The dollar sum of lines 4.b and 4.c (excluding (1)-(6)) must equal line 1.
2. Lines 4.c. (1) through 4.c. (6) identify various subcategories of small businesses. Subcontracts to companies that qualify in multiple categories must be reported under each category. For example: A $100,000 subcontract to ABC, a woman-owned, small disadvantaged business that is also a certified HUBZone concern, will be reported as $100,000 on line 4.c., SB, line 4.c. (1), SDB, line 4.c. (2), WOSB and line 4.c.(3), HUBZone concern.
3. Subcontracts to qualified nonprofit agencies participating in the AbilityOne Program are considered small business subcontracts for the purposes of this strategy and any associated small business subcontracting plan.
INSERT SUPPLEMENTAL NARRATIVES (limited to five pages) TO ADDRESS JOINT VENTURE PARTICULARS AND OTHER STRATEGY ELEMENTS SUCH AS THE NATURE OF COMMITMENTS/AGREEMENTS COVERING POST AWARD ROLES, SPECIFIC INITIATIVES AND TOOLS TO ENHANCE SMALL BUSINESS PARTICIPATION AND CAPABILITIES AND HOW SMALL BUSINESS PARTICIPATION RATES WERE DETERMINED.
SOURCE SELECTION SENSITIVE INFORMATION
DISCLOSURE LIMITATIONS AS OUTLINED IN FAR 2.101 & 3.104 APPLY
CONTRACT LEVEL PERFORMANCE SUMMARY
This document summarizes participation (total contract performance, including self-performance and subcontracted efforts) by type of business entity in terms of both dollar value and percentage of total contract value.
Base
Option 1
Option 2
TOTAL
DOLLARS
Total contract…
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