N4002722R00040005.pdf

VINDICATOR2022

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

VINDICATOR (TSV 5) SSP SERM-507-22 RFP N4002722R0004 AMENDMENT 0005

SEE SECTION SF30 - BLOCK 14 CONTINUATION PAGE FOR SUMMARY OF CHANGES.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 22

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 28-Jul-2022

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X N4002722R0004

X 9B. DATED (SEE ITEM 11)

01-Jul-2022

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

28-Jul-2022

CODE

COMMANDER SOUTHEAST REGIONAL MAINTENANCE

BUILDING 1488

MASSEY AVE.

MAYPORT FL 32228

N40027 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N4002722R0004

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

AMENDMENT 0005

The purpose of this amendment is to clarify specifications, to incorporate Errata 3, and to update

Section C and J.

QUESTION 023 Section C:

PLANT PROTECTION Requirement Paragraph (a): Please provide contractors copy of Plant

Protection Plan (DI-035) to review the in-depth requirements

ANSWER 023 Section C:

The identification of Plant Protection Plan (DI-035) is deleted from the statement of work. A

Plant Protection Plan shall identify physical security boundaries and other security measures to provide safeguards against hazards; including, unauthorized entry, malicious mischief, theft, espionage, sabotage, and terrorism for the ship, materials, and crews in accordance with the requirements of the Contract.

QUESTION 025:

Will the Government please clarify if this contract have any classified work that needs to be completed? Clause D-211-H001 is included to this contract and states: Classified reports, data, and documentation shall be prepared for shipment in accordance with National Industrial

Security Program Operating Manual (NISPOM), 32 CFR Part 117. Will any classified equipment be installed during this upgrade that will require Classified Reports??

ANSWER 025:

NAVSEA Clause D-211-H001 is deleted, there is no classified equipment to be installed in this contract.

QUESTION 035 Work Item 235-60-001:

After discussion with OEM from GE on item 235-60-001. It was brought to Contractors attention that reference listed under 2.1 (1127019 Rev 003, MV Drives DP and Automation Upgrades;

MV3000 Drives, DP and Automation Upgrade Firm Quotation) has been updated and reference in its current form is outdated. Will the Government please provide Contractor with the latest up to date reference?

ANSWER 035 Work Item 235-60-001:

Yes, this was modified and the changes were incorporated under Errata 2. Contact the SERMC

Technical Library for a copy of the latest revision.

QUESTION 036 Work Item 623-21-001:

Paragraph 3.2.1 requires the Contractor to fabricate a new Accommodation Ladder, and a new

Lower Platform and Fender assembly. Reference 2.1 describes the Accommodation ladder, which includes various lengths. Please provide the length of the new Accommodation Ladder.

There is not a reference provided that details the assembly of the Lower Platform and Fender

Assembly. Please provide a reference for the Lower Platform and Fender Assembly.

ANSWER 036 Work Item 623-21-001:

Yes, the length of the Accommodation ladder is 20 feet. There is no reference for a platform and fender assembly as they are not required.

QUESTION 037 Work Item 992-11-003:

Paragraph 3.1.3 directs contractor to “accomplish the following using Attachment A for criteria…” Contractor notices that the specification not only lacks an Attachment A but doesn’t have any references making motion about one. Can the government please provide such

Attachment A or correct the specification? Paragraph 3.1.4-3.1.5 describes personnel with office sizes to total 11 personnel. Will this be the quantity/amount of office space the contractor needs to budget for this specification?

ANSWER 037 Work Item 992-11-003:

Yes. Attachment J-6 is provided and the requirements for TSV 1 will be used for guidance.

QUESTION 043 Section C:

A definitive work scope required to formulate a Firm Fixed Price estimate is not present in the current version of work item 992-11-002 (American Bureau of Shipping Reactivation Survey;

accomplish). The work item directs the Contractor to “Accomplish each requirement of section

3 of the American Bureau of shipping Layup and Reactivation of OSV’s as designated by the

Supervisor”. The Contractor understands that the vessel is in a condition of Cold Stack Layup without a periodical layup maintenance plan. In accordance with the work item reference for vessels in this condition a complete recommissioning of all machinery and safety systems, as well as completion of all overdue surveys and insulation resistance testing of all shipboard electrical circuits, will be required. The Contractor has extensive experience working with ABS and USCG on OSV/PSV shipboard machinery and safety commissioning projects. In the

Contractor’s experience, machinery that is laid up for this duration, without periodical maintenance being perform, normally experiences a high level of faults such as deteriorated bearings, seals, gaskets and o-rings, electrical ground faults, and software programing issues. All of the potential discrepancies noted during commissioning will need to be corrected to complete the ABS reactivation plan. With no frontloads or work scope boundaries defined in the work item to clearly identify who has the ownership of repairs to discrepancies discovered during commissioning, it is impossible for the Contractor to propose a fair and reasonable FFP for the work item. Would the GOVERNMENT consider modifying the work item to include verbiage stating all discrepancies noted during ship commissioning of components undisturbed during the availability be documented via CFR and corrected via RCC or RTR? This approach will allow the Contractor to provide a fair and reasonable FFP to accomplish the system testing. Correction of discrepancies will be documented via CFR and corrective actions can be agreed upon and settled as growth.

ANSWER 043 Section C:

Any system or equipment found to have issues not covered by the work specification requirements and determined to require additional repairs would be subject to growth work and should be reported through Condition Found Reports.

QUESTION 046 Section C:

Is the vessel due for its 5 year special survey, and if so is that a part of the work scope. Does the government have a clear list of corrosion prevention and preservative requirements? Will the government provide a list of calibration requirements needed at the time of delivery, including number of items, type of items to be calibrated, etc.? Does the government plan on re-flagging vessel for the United States? If so, what are the implications relative to Certifications and bringing the vessel up to the most up-to-date standards/requirements of the new certifying agency(ies)? Solicitation asks for ship to be fully outfitted with approvals and certifications in place. Will the government provide a full list of Certifications, requirements and approvals needed to ensure the contractor is able to reasonably estimate the full needs of the vessel?

Certifications to what standards and which Class/Certifying agencies: USCG? ABS?

IMO/SOLAS? All of the above? Additionally, does meeting the desired certifications include purchasing and onloading all of the electronic equipment and other equipage necessary for certification? If so, does the government have this comprehensive listing of equipments to be purchased for installation and turnover so that the contractor can accurately and reasonably estimate this work?

ANSWER 046 Section C:

No, the Government will not provide a list of corrosion prevention and preservative requirements other than required in the specific work items. No, the Government will not provide a list of calibration requirements needed at the time of delivery other than required in the specific work items. The vessel was constructed to ABS rules and then re-classed under RINA and reflagged

Marshall Islands upon delivery to Brazil. The vessel successfully underwent a pre-classification survey with ABS in January 2021 for readmission to ABS. The vessel is flagged USA. It is owned and operated by the US Navy. It will seek the following ABS documents, certifications and notations: (Maltese cross) A1, Offshore Support Vessel, (CircleE), (Maltese Cross) AMS, Loadline Certificate, Stability Booklet. The vessel’s ABS ID # is 14238711. The vessel will not be USCG inspected and will not be IMO/SOLAS certified. The work item requirements do not require purchase and installation of additional electronic or other equipment (other than that included in other work items such as firefighting system modifications associated with structural modifications).

QUESTION 047 Section C:

This contractor has extensive experience with performing vessel overhauls and reconfigurations.

This contractor also has extensive experience with performing both government and commercial work, and working to commercial standards and certifications. Additionally, this contractor has extensive experience with this vessel type (OSVs), having been the Build Yard for many OSVs.

Lastly, this contractor has the capacity, capability, excperience, availability, and interest to perform this work ; however, the existing solicitation contains so many truly significant ambiguities and unknowns that the project is unable to be responsibly estimated. These significant ambiguities represent unbounded financial risk to the contractor, and the Fixed Price proposal places the entirety of that unbounded risk upon the contractor. With the information still required for contractor to reasonably/responsbily estimate the work, outlined in BQ 36-41 will the Government consider changing this project to a Cost Plus solicitation? If so, than this contractor is ready to develop/offer a proposal.

ANSWER 047 Section C:

This solicitation will be awarded as a Firm Fixed Price Contract.

QUESTION 048 Work Item 301-10-001:

Contractor has received quote from Marga Cruz (904) 672-1330 from vendor JO-Kell on

7/21/2022 for CABLE, UNARM, WT,1000V,0 AWG, 4 COND, 1.358” OD (1.820#/FT) with a part ID of LSFSGU-100 with a LLTM of 365 Days. This lead time is outside the Period of

Performance. Will Government please provide material as GFM to ensure completion of specification within POP date?

ANSWER 048 Work Item 301-10-001:

Yes, the Government will provide Cable as GFM and this changed is incorporated under Errata

3.

QUESTION 049 Work Item 150-11-004:

Contractor has received quote from Juniper Industries (Jennifer Patikowski, 718-326-2546, projmgr3@juniperindustries.com) on 7/21/2022 for part number 805-1400066-309-MOD

(DOOR,STL,WT,36X66,RH,INDV 10 DOG,13PSI) with a LLTM of 364 days. This lead time is outside the Period of Performance. Will Government please provide material as GFM to ensure completion of specification within POP date?

ANSWER 049 Work Item 150-11-004:

Yes, the Government will provide GFM and this changed is incorporated under Errata 3.

QUESTION 053 Work Item 623-21-001:

Specification location states 01 level, weather, Frame 65 Port.

There are shell attachments required for the rigging of the accommodation ladder.

Reference 2.2 Notes states that platform shall be designed to support use of ladder on both sides.

Reference 2.3 displays stowage pads and stowage stanchions for accommodation ladder to be stow upright on Port or STBD side, normally one on each side.

Is the intent of the government to have the accommodation ladder set up to only be used in the

Port side?

Where is the accommodation ladder going to be stowed at? Will the government provide the reference associated with accommodation ladder stowage?

Specification makes no mention about the bail bracket required to rig the accommodation ladder

IAW ref 2.3?

Will the government review and provide the appropriate reference for the bail bracket?

ANSWER 053 Work Item 623-21-001:

The accommodation ladder will be stowed on starboard side. Port side will have mounting points and slotted channel (Bail Bracket) only, for ladder use on port side when required.

Paragraph 2 of the work item provides sufficient references with regards to rigging and securing the ladder to the side of the ship and the bail bracket which is attached to the hull and swings out to support the ladder when deployed.

QUESTION 054 Work Item 623-21-001:

Specification reference 2.3 requires Vang Staples to secure the ladder to the shell side of the ship.

General Note #12 requires to provide 6 for each Port and STBD side.

Reference states Vang Staple to be forged from GR 1023W.

Will the government provide the manufacturer of the Vang Staples, or provide the staples as

GFM?

ANSWER 054 Work Item 623-21-001 :

Yes, the Government will provide VANG Staples as GFM and this changed is incorporated under Errata 3.

QUESTION 055 Work Item 623-21-001:

Specification reference 2.3 displays accommodation ladder fully rigged which requires bail pendant, bridle, chain, lashing, falls, etc.

Specification is silent about where that hardware will be coming from.

Furthermore, ref 2.3 directs to its reference #6 for bridle arrangement. This reference was never mentioned on this specification.

Is the government providing all the rigging hardware associated with fully rigging the accommodation ladder?

If not, is the government providing the reference with appropriate NSN and/or point of contact to acquire the hardware?

ANSWER 055 Work Item 623-21-001:

Yes, the Government will provide rigging hardware as GFM and this changed is incorporated under Errata 3. Paragraph 2 of the work item provides sufficient references with regards to rigging and securing the ladder to the side of the ship and the bail bracket which is attached to the hull and swings out to support the ladder when deployed.

QUESTION 056 Work Item 583-11-001:

Item 583-11-001 paragraph 2.3 and Item 150-11-002 paragraph 2.1 list same reference to be accomplished (Reference: 136-5113170, 87MNS1401 Vindicator (TSV-5) 01 Deck Extension and TOC Modifications). Will the Government please advise on which work Item reference 136-

5113170 is to be assigned and accomplished?

ANSWER 056 Work Item 583-11-001:

Yes, Work Item 583-11-001 is to install Boat Davit, as titled. Work Item 150-11-002 is to repair

01 Level Deck, as titled. Both requirements are referenced in 136-5113170, 87mNS1401

Vindicator (TSV 5) 01 Level Extension and TOC Modifications.

SECTION C - DESCRIPTIONS AND SPECIFICATIONS

The following have been modified:

STATEMENT OF WORK

This statement of work defines the effort required for the overhaul, accomplishment of alterations, and ABS re-certification of a single existing United States built Platform Supply Vessel (PSV) and certify IAW ABS Certification as a Training Support Vessel, hereafter referred to as the Vindicator Training Support Vessel, “TSV-5”. The VTSV shall be delivered with an ABS Classification certificate in accordance with the requirements of the VTSV

Specification, . The Contractor will be responsible for following their standardized manufacturing processes to procure, develop, test, and deliver final end items to the Government in accordance with the provisions of this contract including work package, attachments, revisions, and modifications thereto. This SOW outlines the specific responsibilities and deliverables of this contract.

The Contractor shall overhaul, accomplish alterations and provide ABS Certification to VTSV as defined in

Section C. The Contractor shall furnish all resources necessary to transport the existing PSV from its current location and perform the overhaul, alterations and ABS re-certification of the PSV to VTSV at the Contractor’s facilities.

Contractor can proceed with arrangements to transport the vessel once awarded contract from its current location at MARAD Facility in Beaumont, Texas to the contractor facility. Point of Contact to facilitate retrieval of the vessel is: Capt. Michael "Mike" Schoeller Master, TSV-5 VINDICATOR Training Support Vessel Squadron

FOUR, Carrier Strike Group FOUR. Cell/Text 772-713-0745 email: michael.m.schoeller.civ@us.navy.mil

The Contractor shall perform all the technical, procurement, and other tasks necessary for the overhaul, and testing of the VTSV in accordance with work items and drawings provided by the Government. The Contractor shall provide the management effort necessary to ensure the on-schedule completion of the overhaul and alterations. The

Contractor shall prepare data in accordance with this Contract and the Data Requirements List (DRL). The

Contractor shall identify and take steps to correct all problems and potential problems arising during contract performance that could impact the on-schedule completion of the VTSV.

The Contractor shall use the Navy Maintenance Database (NMD) for the submission of reports (e.g., Condition Found Reports (CFR), Checkpoint/Objective Quality Evidence (OQE) records, Integrated Production

Schedules (IPS), Test and Inspection Plans (TIP), Corrective Action Reports (CAR), Required Reports, associated with and in accordance with the following: Accomplish each (I), (V) and (Q) test/inspection that does not have an associated (G)-point, with qualified and/or currently certified personnel where required by each technical document

(e.g., NAVSEA Basic Paint Inspector (NBPI), National Association of Corrosion Engineers (NACE), nondestructive testing, electrical cableway inspection, Oxygen Cleanliness Inspector, etc.) as follows: Each (I) inspection requires verification and documentation by a separate individual, other than the person who has accomplished the work, who is qualified as an inspector. Each (V) inspection requires verification and documentation by the qualified tradesperson, trade supervisor, or inspector. The authority to accomplish, document, accept and reject each (I) and

(V) inspection may be delegated to qualified subcontractor personnel, without regards to geographical location, subject to SUPERVISOR approval. Accomplish (G)-Point (government notification) as follows: (G) is a symbol inserted in a Work Item to establish a point in the sequence of accomplishment of work at which time the

SUPERVISOR must be notified by the prime contractor in each case to permit observation of a specific test or inspection (I)(V) by the government. When the symbol (G) precedes each test or inspection in a Work Item which are applicable to more than one action, the symbol (G) must identify the action required, e.g., (G) "HYDROSTATIC

TEST". When more than one unit is involved, the (G) notification requirement applies to each unit.

Notify the SUPERVISOR's designated representative by FAX, hard copy, or by electronic method. Notify the SUPERVISOR prior to commencing each specific requirement in a paragraph annotated with the symbol (G), during each normal day shift working hour with at least 4 hours. Following the required notification, each requirement in the paragraph annotated with the symbol (G) may proceed prior to the scheduled time as approved by the SUPERVISOR.

Notify the SUPERVISOR to cancel a scheduled test or inspection no later than 2 hours prior to the scheduled event or as negotiated with the SUPERVISOR. Notify the SUPERVISOR not later than 6 hours before the end of the last preceding normal work day when each test or inspection following a (G) Point is scheduled after normal day shift working hour, on a weekend, or on a federal holiday. Following the required notification, each requirement in the paragraph annotated with the symbol (G) may proceed prior to the scheduled time as approved by the SUPERVISOR.

Notify the SUPERVISOR to cancel a scheduled test or inspection as soon as known, but no later than 2 hour prior to the scheduled event. Notify the SUPERVISOR at least 48 hours, prior to commencing each (G)-Point at contractor/subcontractor plant located in excess of 50 miles by the most direct roadway nearest to the place of performance of the contract. Document the date, time, and identification of the SUPERVISOR's representative notified. Following the required notification, each requirement in the paragraph annotated with the symbol (G) may proceed prior to the scheduled time as approved by the SUPERVISOR.

Notify the SUPERVISOR to cancel a scheduled test or inspection as soon as known, but no later than 4 hour prior to the scheduled event. Proceed with the test or inspection if the SUPERVISOR is not present, provided the required advance notice has been furnished to the SUPERVISOR and the contractor has completed and mailto:michael.m.schoeller.civ@us.navy.mil documented each preceding test and inspection. A partial test or inspection requiring (G) notification may be accomplished in the event that work cannot be completed and work progress would be delayed in waiting for total completion of work.

Notify SUPERVISOR when the incomplete work is completed and ready for the remainder of the test or inspection. Note each partial inspection on the test or inspection form. A qualified contractor representative must be present to accomplish, accept or reject and document each test or inspection associated with the symbol (G). The authority to witness or perform, document and accept/reject (I)(G), (Q)(G), and (V)(G) test and inspection is a prime contractor's responsibility but, subject to SUPERVISOR approval within a 50-mile radius of the contractor’s plant nearest to the place of performance of the contract, may be delegated to each subcontractor who are Master Ship

Repair Agreement (MSRA) or Agreement Boat Repair (ABR) agreement holders, Society for Protective Coatings

(SPC) Quality Procedure (QP) One certified, NDT certified, or have a current Quality Management System (QMS) accepted by the SUPERVISOR. The contractor may delegate responsibility to each subcontractor to perform, document and accept/reject each (I)(G) and (V)(G) test and inspection performed at each plant located outside a 50-mile radius of the contractor's plant nearest to the place of performance of the contract subject to SUPERVISOR prior approval. Each associated (G)-Point notification requirement must not be delegated. Reporting requirements are as follows:

When a Work Item does not require a report, and one is determined to be necessary in order to produce a reliable or complete repair, submit one legible copy, in approved transferrable media, of a report with supporting data as early as possible in the contract period. The goal is to have required work completed within the original contract period. For each report required by 2.1 or the Work Item, that could result in a change in work to be accomplished or additional material to be procured, complete the preliminary work and submit one legible copy, in approved transferrable media, of the report in a time frame to allow the SUPERVISOR to initiate early action, but no later than the first 20 percent or 30 days of the availability whichever occurs first. Each report is costly to generate and process. Identify each suspected duplicative reporting requirement and case where each required report could be combined in order to eliminate a report to the SUPERVISOR via e-mail.

Receipt of this notification by the SUPERVISOR is not to be construed as a waiver of each reporting requirement unless the SUPERVISOR’s response eliminates the required report. Respond in writing to each

SUPERVISOR issued Method B/C/D Corrective Action (CA) within 3 business days unless otherwise specified by the SUPERVISOR. Initial response must include immediate corrective action taken and a plan of action for CA completion, including estimated completion dates. Final response must include preventive action for recurrence of identified nonconformance, root cause analysis and Objective Quality Evidence (OQE) for corrective action completed.

All follow up responses must be as specified by the SUPERVISOR. Inform the SUPERVISOR when corrective actions are complete for each SUPERVISOR issued Method A (CA). Response required within 3 business days unless otherwise specified by the SUPERVISOR. Response must state that the non-conformance has been corrected. Develop a Test and Inspection Plan (TIP) incorporating each Work Item in the job order or

Statements of Work (SOW). The initial TIP must include all inspections and tests required by the contractor’s

Quality Assurance or Quality Management Plan as well as by symbols (I) (V) (Q) test/inspections and (G) government notification identified in the Work Item, and any additional tests and inspections the contractor deems necessary to substantiate product conformance. Submit the initial copy of the TIP to the SUPERVISOR prior to start of productive work. Test and Inspection records must include hull number, Job Order and Work Item number, component identification, accept/reject criteria, date, time, unique identification of test equipment used, and signature of the contractor's authorized representative who witnessed or performed the test or inspection. The signature occurs after the checkpoint is determined to be satisfactory or unsatisfactory and any exceptions are documented. The records must indicate the results of the test and or inspection accomplished. Test and inspection records must be retained and made available to the SUPERVISOR as part of work completion certification. All test and inspections requiring ABS Surveyor attendance also requires Government SBS attendance and a checkpoint sheet shall be developed and recorded in NMD in the form of a Condition Found Report (CFR) with signed checkpoint record attached.

Attend SUPERVISOR conducted fact-finding/investigative meetings when requested by the

SUPERVISOR not to exceed 4 hours. For all required data submission throughout the administration of this contract, documentation must be submitted in electronic format that is compatible with Microsoft Office products

(Word/Excel/Project/etc.) and/or Adobe Acrobat as designated by the Government. The Contractor and any

Nondestructive Testing (NDT) subcontractor shall utilize, for the performance of required NDT, only personnel who are currently certified, as a minimum, in accordance with Recommended Practice No. ASNT SNT-TC-1A, or the

Regulatory Bodies. An NDT subcontractor is defined as a first tier subcontractor performing NDT in conjunction with the production of materials, components, or equipment for the vessel. NDT includes radiography, magnetic particle, liquid penetrant, eddy current, ultrasonic inspections and visual inspections.

Certification of Level III (NDT Examiner) personnel shall be based, as a minimum, on successful completion of appropriate American Society for Nondestructive Testing Level III Examinations and associated fabrication documents or other Regulatory Body qualifications. Examinations may be developed and administered by the Contractor or by an outside agent designated in the Contractor’s written practice.

Documentation pertaining to the qualification and certification of NDT personnel shall be available to the

Contracting Officer for review upon request.

The Contractor shall remain fully responsible for delivering a ship that meets the requirements of this

Contract. The Contractor shall use the Navy Maintenance Database (NMD) for the submission of reports (e.g., Condition Found Reports (CFR), Checkpoint/Objective Quality Evidence (OQE) records, Integrated Production

Schedules (IPS), 25%, 50%, and 75% Reports, Test and Inspection Plans (TIP), Corrective Action Reports (CAR), Required Reports and other requisite data throughout the administration of this contract. Documentation must be submitted in electronic format that is compatible with Microsoft Office products (Word/Excel/Project/etc.) and/or

Adobe Acrobat as designated by the Government.

a. Within 30 days of contract award, the Contractor designated NMD users must obtain

Government approved hardware tokens/certificates, or Common Access Cards (CAC), with a minimum DoD

Assurance Level of ECA Medium Token Assurance (this assurance level also allows access to the Wide Area

Workflow (WAWF) and the Contractor Performance Assessment Reporting System (CPARS) websites).

Acquisition of these CACs may be accomplished through the following approved External Certificate Authority

(ECA) vendors: Identrust (identrust.com/certificates) and WidePoint-ORC (eca.orc.com). More information can be found at the DoD Cyber Exchange External Certificate Authorities website (public.cyber.mil/eca).

b. Send NMD user access account requests to the Southeast Regional Maintenance Center’s

(SERMC) Navy Enterprise Resource Planning (ERP) Office via email at sermc_mypt_erp_helpdesk@navy.mil.

CONFERENCES, REVIEWS, AND GENERAL MEETINGS

A Post Award Conference (PAC) shall be held.

The Contractor shall attend and host a PAC conducted with the Government within thirty (30) days of contract award at the Contractor’s facility. The purpose of the conference is to review the Contract and technical documents, the technical and schedule requirements including the schedule of reviews, Data Requirements List

(DRL) Review, and discuss the roles and working relationships between the Contractor and the Government. The

DRL review shall cover data descriptions and Contractor recommended revisions to ensure deliverable data content is adequately specified. The recommended modifications shall not cause an increase in contract price or delay in the delivery schedule.

Progress meetings shall be held once a week either in person or via telephone.

Submit one legible copy, in approved transferrable media, in NMD of the following unless waived by the

SUPERVISOR one day prior to the weekly progress meeting:

A report listing Government Furnished Material not received, showing the associated Work Item number and title, material description, expected delivery date, required delivery date, effect on production dates, and action proposed to resolve problems resulting from late delivery. Material with expected delivery dates before the required delivery date need not be listed in this report.

mailto:sermc_mypt_erp_helpdesk@navy.mil

A report listing late or deficient Government Furnished Information, showing the associated Work Item number, deficiency description, and proposed corrective action.

A report of overdue contractor condition reports by Work Item number and expected submission date. The report must also include those deficiency and condition reports for which Government response is outstanding.

Other meetings shall be held as requested by the Contractor to support the production schedule including

(but not limited to) progress reviews and engineering reviews. Meetings shall be scheduled to minimize interference with continued progress or production. Any major risks or issues that will cause impact to the production delivery schedule or technical performance of the vessel shall be brought to the attention of the Government as soon as possible.

The meetings shall be held at the Contractor’s facility, an alternate facility approved by the Government, or by phone depending upon the technical complexity and/or schedule and shall be attended by a Government representative(s).

The Contractor shall prepare Agendas and Meeting Minutes for all conferences, reviews, working group meetings, and general meetings held with the Government. A copy of agendas and meeting minutes shall be recorded via CFR (required report) in NMD. The Contractor shall prepare and maintain a Master Schedule. The

Master Schedule (MS) shall provide a total overview depicting all activities, including tests, trials, and inspections and schedule milestones required for the performance of the Contract. The MS shall be kept up to date and submitted via Condition Found Report (CFR) as a weekly report in NMD for review. The Contractor shall conduct all required tests to verify compliance with contract performance requirements through a comprehensive testing program. The Contractor shall perform all shipboard tests required.

The Contractor shall prepare the following additional documentation as part of the test program:

1. Test Procedures for each test and/or survey identifying the operations to be performed prior to and during tests and/or surveys, and the acceptance criteria to be met during tests and/or surveys.

2. Test Reports documenting the results of the tests and/or surveys.

The Contractor shall invite the Government to witness all testing conducted in the shipyard and in other facilities. The Contractor shall provide the Government no less than 48 hours’ notice for tests conducted on-site. For tests conducted off-site the Contractor shall provide written notice not less than fourteen (14) calendar days prior to the start of tests and thirty (30) days prior to the start of tests in facilities outside of CONUS.

GOVERNMENT-FURNISHED PROPERTY

The Government will provide only that property identified in Government Furnished Material List, notwithstanding any term or condition of this contract to the contrary. Upon Contractor's written request to the cognizant Technical Program Manager, via the cognizant Contract Administration Office, the Government will furnish the identified government property for use in the performance of this contract.

Delivery The Contractor shall be responsible for the transport of the vessel from its current location in Beaumont, Texas to the contractor’s facilities.

DRY DOCKING FACILITIES CERTIFICATION

Dry docking facilities and methods employed in the performance of this contract shall be certified by either of the two following methods:

1. In accordance with MIL-STD-1625D (SH), Safety Certification for Dry-dock Facilities and Building Ways for

U.S. Navy Ships, dated 27 August 2009 as Safety Certification Program for Dry-docking Facilities and

Shipbuilding Ways for U.S. Navy Ships.

2. In accordance with the standards and criteria of an internationally recognized certifying authority acceptable to the

Contracting Officer, (examples of such authority include, but are not limited to, ABS, Lloyds Registry of

Shipping, Det Norske Veritas) in effect on the date of contract award.

The Contractor shall prepare a Dry Docking Facilities Certification Report.

The Contractor may propose an alternate dry docking method only for those situations not covered by an existing certifying authority, referenced in 1 and 2 above. The documentation to support this proposal shall be as close as practicable to that required by the existing certification criteria and shall identify any potential impact/modification to the ship's structure. Additionally, the Contractor shall submit certification from an independent naval architectural firm, acceptable to the Contracting Officer, which shall certify that the method being proposed, including equipment and procedures, complies with sound naval architectural principles.

The Contractor shall prepare Docking Information describing the facilities and procedures and containing supporting calculations. The Contractor shall convene a Dry Docking Meeting and inspection of the facility, with the Government, prior to any dry docking.

SHIP DAMAGE REPORT

In the event the ship is damaged (including damage from docking/undocking, collision, mooring, or grounding), The Contractor shall perform an assessment of possible damage and the Government shall be notified.

Submit one legible copy, in approved transferrable media, a Ship Damage Report (DI-006) for each incident. If requested by the Government, the ship shall be dry-docked and examined at no expense to the Government.

CARE OF THE SHIP

The Contractor shall maintain the ship, including all Government Furnished Material (GFM) and Contractor

Furnished Material (CFM) in a satisfactory condition during the entire period the ship is in the Contractor's possession. The Contractor shall take shelf life or service life limitations of CFM into account when procuring, handling, storing, and installing to maximize useful life to the Government after delivery of the ship. The Contractor shall provide protection of equipment from the time of procurement until ship delivery. The Contractor shall ensure that all equipment is properly maintained during periods of inactivity. The Contractor shall appropriately warehouse equipment prior to installation on the ship. During construction, the Contractor shall keep the ship free of chips, shavings, refuse, dirt, cigarette butts, water, and other extraneous matter. The Contractor shall keep piping and ducting openings sealed prior to and after installation into the ship. The Contractor shall clean tanks and voids.

Tanks and voids shall pass ABS Surveyor and Government inspection before being closed. The Contractor shall remove rubbish from places which will be permanently closed or which may become inaccessible. Appropriate measures shall be taken to minimize wear and damage incident to construction, and to prevent corrosion or other deterioration. The Contractor shall activate electric motor strip heaters as soon as power can be made available.

Otherwise, the Contractor shall provide heat lamps or other heating devices for all electric motors and other equipment subject to damage from condensation.

The Contractor shall protect machine parts, both interior and exterior, against corrosion and deterioration during the interval between contract execution and ship delivery. Preservative on working parts shall be removed prior to operation of the machinery or equipment. If removal of storage preservative is necessary for testing the machinery or equipment before installation on the ship, the Contractor shall return machinery or equipment to a preserved state and protect the machinery or equipment in accordance with the manufacturer’s instructions. The

Contractor shall protect piping, machinery, and equipment from damage such as freezing or other adverse environmental conditions. Equipment, prefabricated parts, furniture, outfit, and outfitting material that is stowed in warehouses or on piers during construction of the ship, shall be free of vermin before being placed onboard. The

Contractor shall keep clean and protect parts and equipment, including those having working surfaces or passages, or piping for lubricating and hydraulic oil, during manufacture, storage, assembly, and installation. The Contractor shall protect deck machinery, wire rope, and associated equipment from the elements.

After manufacture and prior to installation on the ship the Contractor shall protect deck equipment and equipment such as cranes, winches, davits, wire rope, hydraulic rams, block, and fairlead equipment by stowing inside a building/container or sealed by a vacuum pack wrapping as appropriate and approved by the manufacturer.

Deck machinery, and equipment installed and bolted to their respective foundations on the ship in the weather or stowed on deck in the weather shall have weather proof covers installed and have all non-CRES parts preserved against corrosion. The Contractor shall coat installed wire rope in accordance with manufacturer's recommendation practices. The Contractor shall coat hydraulic rams exposed to the weather with marine grade grease and covered.

Within ten working days after installation on the ship, the Contractor shall energize heater circuits. If ship's power is not available at the time of heater circuit installation, the Contractor shall provide temporary power. The Contractor shall energize all deck machinery, and equipment through their respective motor controllers upon availability of ship's power. Furthermore, the Contractor shall maintain proper hydraulic fluid levels, replace filters, lubricate moving parts, and protect wire rope as required by the technical manuals and manufacturers’ recommendations for the equipment. In addition to the general requirements defined above, the Contractor shall protect and maintain clean ship machinery, winches, davits, rams, block, and fairlead equipment at all times against dust, moisture, metal chips, sandblasting grit, and other foreign matter.

The Contractor shall thoroughly clean, flush, and verify all vents, ducts, pipes, and tanks are free of contaminants and industrial and foreign material prior to use.

During the fabrication and installation of all hydraulic piping systems, the Contractor shall clean hydraulic piping in accordance with MIL-STD-419. The Contractor shall thoroughly clean all piping, fittings, and applicable equipment after fabrication, installation, and prior to activation. After installation, the Contractor shall thoroughly clean and flush each system of all foreign matter with the applicable system’s medium, or an approved substitute.

System filtration will continue until an oil sample result of ISO Standard 4406.1999 Code 17/15/13 Cleanliness

Requirements for Hydraulic Oil is achieved and verified by lab analysis. Test Reports shall be provided detailing the results of the lab analysis.

Sumps, tanks, and equipment that cannot be adequately flushed shall be hand cleaned and inspected prior to service. Prior to flushing operations, the Contractor shall either remove or blank off and bypass heat exchangers, control valves, or any other devices capable of trapping or being harmed by foreign matter. Prior to and during use, ship ventilation systems shall have uptake filters installed and maintained. Ballast tanks, flume tanks, and roll stabilization tanks shall be filled with clean fresh water or clean sea water as appropriate. The Contractor shall fill potable water tanks with potable water and the ship's water purification system activated to maintain potable water conditioning. The Contractor shall certify fuels and lubrication oils clean and free of contamination before loading to tanks. Fuel oil shall have the proper preservatives added to prevent biological growth. The Contractor shall inspect and clean the hull and propellers of marine growth no more than thirty (30) days prior to final Delivery. Prior to acceptance by the Government all filters shall be as new or replaced with new and the interior and exterior of the ship shall be swept, washed down, and cleaned.

PLANT PROTECTION

(a) The Contractor shall develop, maintain, and implement a plant protection plan that shall identify physical security boundaries and other security measures to be used to provide safeguards against hazards, including unauthorized entry, malicious mischief, theft, espionage, sabotage, and terrorism for the ship, materials, and crews in accordance with the requirements of the contract.

(b) which prescribes the actions and procedures and assigns responsibilities for actions to be taken to provide adequate protection of the ship(s) and the materials and equipment to be installed therein.

(c) The Contractor shall establish and maintain, for its plant and the work in process under this contract, physical security boundaries and other security measures to provide safeguards against hazards, including unauthorized entry, malicious mischief, theft, espionage, sabotage, and terrorism to U.S. Navy owned Boats and their crews. The

Contractor shall also provide reasonable safeguards against vandalism and fire.

(c) The Contractor shall meet the requirements of increased levels of Force Protection as may be required or approved by the Contracting Officer, for the protection of its plant and the work in process under this contract against any threats including terrorism, espionage, sabotage, and enemy actions.

PROTECTION OF THE SHIP DURING ADVERSE ENVIRONMENTAL CONDITIONS

The Contractor shall ensure that the ship(s), all related material and Government property at the

Contractor's facilities are protected during conditions of heavy weather such as, high winds, heavy snow and ice, gales, storms, hurricanes and high water or similar adverse environmental conditions. The Contractor shall develop, maintain, and implement as necessary a Heavy Weather Plan. The contractor shall prescribe the actions and procedures and assign responsibilities for action to be taken in preparation for and during the period of adverse environmental conditions. The Contractor shall furnish the plan to the cognizant Supervisor of Shipbuilding

(Supervisor) and shall make such changes in the plan as the Supervisor considers necessary to provide for adequate protection of the ship(s), Government property and the materials and equipment to be installed therein.

PREPARATION FOR DELIVERY OF THE SHIP

The ship systems shall be in operating condition at delivery of the vessel. Equipment having periodic certification and/or calibration requirements shall have a minimum of eleven (11) months remaining of the certification and/or calibration period at delivery of the vessel. Inter-compartment cables not connected to equipment shall be removed. Non-consumable items with shelf life or service life limitations shall have a minimum of nine (9) months of their useful life remaining at delivery.

At delivery the Contractor shall sound the fuel tanks and lubrication oil tanks in the presence of the

Government and calculate the amount of fuel and oil remaining to support the Government purchase of the remaining fuel and oil. The Contractor shall deliver the ship fully outfitted per the contract and specifications, ready to receive crew, and with approvals and certifications in place. The Contractor shall deliver the ship at a draft and trim condition that is within the limiting requirements for full load condition. Where ballast water is necessary, the

Contractor shall achieve the delivery condition through the use of either clean seawater or fresh water ballast or both, but the quantity shall not exceed the ship normal ballast capacity unless specifically approved by the

Government. The Contractor shall not use polluted or silt carrying water, such as harbor or river water, to achieve the delivery condition of the ship. The Contractor shall ensure that the delivery condition is restored in accordance with the above criteria where it becomes necessary to obtain a differing temporary condition to clear an obstruction

(low bridge, shallow draft, narrow beam clearance, etc.) on the way to open ocean.

The Contractor shall be responsible for the condition of the boat until receipt inspection and final acceptance is completed. While the vessel is at the Contractor's plant, the Contractor shall provide assistance to protect and service the vessel, and shall effect any correction of defects or performance of uncompleted work, to the extent permitted or required by the Government. The ship and its systems as delivered shall comply with all the applicable laws of the United States and the requirements of the ABS, in issue at the time of the proposal due date, and as identified in the Contract. The Contractor shall obtain and provide all necessary certifications or documents that cover the Regulatory Body approvals and indicate additional compliance.

Additionally, the Contractor shall accomplish all work necessary to comply with those applicable laws of the United States and the requirements of the ABS that are imposed as a requirement subsequent to the award, and shall be accomplished in order to obtain certification prior to delivery. Communications that will include correspondence with enclosures between the shipyard and ABS.

FIRE AND FLOODING PREVENTION

The Contractor shall prepare and maintain a Fire and Flooding Protection Plan.