52.212-1 – Instructions to Offerors Attachments.docx

Source Selection Information – See FAR 2.101 and 3.104

CONTROLLED UNCLASSIFIED INFORMATION

ADDENDUM TO FAR CLAUSE 52.212-1 – INSTRUCTIONS TO OFFERORS (ITO)

ITO ATTACHMENTS

PAST PERFORMANCE PACKAGE ATTACHMENT

ITO Attachment – 1.1 PAST AND PRESENT PERFORMANCE QUESTIONNAIRE

ITO Attachment – 1.2 PAST PERFORMANCE REFERENCE CONTACT LIST

ITO Attachment – 1.3 SAMPLE QUESTIONNAIRE COVER LETTER

ITO Attachment – 1.4 SAMPLE SUBCONTRACTOR/TEAMING PARTNER CONSENT FORM FOR THE RELEASE OF PAST AND PRESENT PERFORMANCE INFORMATION

ITO Attachment – 1.5 SAMPLE CLIENT AUTHORIZATION LETTER

ITO Attachment – 2.0 PROPOSED TEAMING LIST

ITO ATTACHMENT 1.1

PAST PERFORMANCE QUESTIONNAIRE

WHEN FILLED IN THIS DOCUMENT IS SOURCE SELECTION SENSITIVE INFORMATION IAW FAR 3.104

SECTION 1: CONTRACT IDENTIFICATION

1. Contractor: _______________________________________________________________________

1. CAGE Code of contractor contract was awarded to: ______________________________________

1. Contract Number: _________________________________________________________________

D. Contract Type: ____________________________________________________________________ Firm-Fixed Price, Cost Reimbursable, Other (Please specify)

E. Contract Title: _________________________________________________________________________________

F. Was this a competitive contract? Yes No

G. Period of Performance: _____________________________________________________________

H. Total Contract Cost: $_______________________________________________________________

I. Description of services provided:

J. How is this contract relevant to contract of submission? (Please provide details such as similar equipment, requirements, conditions, etc.)

K. Did the contract require a Security Clearance? If so, please indicate the Clearance level.

SECTION 2: CUSTOMER OR AGENCY IDENTIFICATION

1. Customer or agency name:

1. Customer or agency description (if applicable): __________________________________________________________________________________________________________________________________________________________________

1. Geographic description of services under this contract, i.e. local, nationwide, worldwide, other Commands:

SECTION 3. EVALUATOR IDENTIFICATION

1. Evaluator's Name: _________________________________________________________________________________

1. Evaluator's Title:

1. Evaluator's Phone Number:

1. Evaluator’s E-mail:

1. Number of years evaluator worked on subject contract: ___________________________________________

SECTION 4: EVALUATION

Please indicate your satisfaction with the contractor’s performance by placing an “X” in the appropriate block using the scale provided to the right of each question. This scale is defined as follows:

G GREEN/SATISFACTORY – The contractor’s performance meets contractual requirements. The contractual performance contained some minor problems for which corrective actions taken by the contractor appear or were satisfactory.

Y YELLOW/MARGINAL – Performance does not meet some contractual requirements. The contractual performance reflects a serious problem for which the contractor has not yet identified corrective actions or the contractor’s proposed actions appear only marginally effective or were not fully implemented.

R RED/UNSATISFACTORY – Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance contains serious problem(s) for which the contractor’s corrective actions appear or were ineffective.

N NOT APPLICABLE – Unable to provide a score.

OVERALL

Did the contractor provide accurate and complete line-item proposal including all aspects of work required for task(s) identified?

Did the contractor demonstrate ability to hire, manage, retain, and replace personnel who have the knowledge, experience, and required certifications, inclusive of the ability to meet any surge or emergency requirements?

Did the contractor demonstrate effective ability to staff appropriate key positions in onsite management, administrative staff, subcontractors, suppliers, materials, and labor force?

Assuming the contractor corporate office was not local to the contract performance location, did the corporate office participate in solving significant local problems?

Was the contractor responsive to your needs?

Was the contractor proactive in heading off and mitigating unexpected challenges?

Did the contractor provide timely resolution of contract discrepancies?

Were deficiencies corrected in a timely manner by the contractor?

Did the contractor team work well with stakeholders/Mission partner?

Was the contractor cooperative with stakeholder(s)/Mission partner(s) to accomplish the contract goals and objectives?

Did the contractor demonstrate ability to provide and execute a Quality Control Plan that provide qualifications, responsibilities, and authority levels of each position(s) assigned to the Quality Control function?

Did the contractor demonstrate ability to provide a description of procedures, processes, and methods for tracking progress of the project, with attention to quality, timeliness, and cost control?

Was the contractor compliant with contract delivery/completion schedules including any significant milestones?

How would you rate the contractor's overall performance against contract, Performance Work Statement (PWS)/Statement of Work (SOW) and attachment(s) requirements?

Was the contractor ever issued a cure or show cause notice under the referenced contract? Yes or No If yes, explain outcome in “Remarks”.

Remarks:

2. Please discuss each and every response for which you indicated B/E (Blue/Exceptional), Y/M (Yellow/Marginal) or R/U (Red/Unsatisfactory) in response to the questions above (use additional sheets, if necessary).

SECTION 5: NARRATIVE SUMMARY

What were the contractor’s most positive aspects in the performance of the contract?

What were the contractor’s most negative aspect in the performance of the contract? ____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

Would you have any reservations about soliciting this contractor in the future or having them perform one of your critical and demanding programs?

Evaluator’s Signature Date

Thank you for your prompt response and assistance!

Please return this completed questionnaire to:

DEPARTMENT OF THE AIR FORCE

ATTN: Welth Cooper, Joi Blackman and Sean Miller E-mail addresses are as follows:

Welth.Cooper@us.af.mil, Joi.Blackman@us.af.mil and Sean.Miller.51@us.af.mil

ITO ATTACHMENT 1.2

PAST PERFORMANCE REFERENCE CONTACT LIST

Government Activity or Company

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Note: More reference contacts can be added as necessary.

Note: Offerors shall submit a Past Performance Reference Contact List (Attachment 1.2) which shall identify a point of contact for each reference the offeror requested to complete a Past Performance Questionnaire.

Offerors shall verify the references provided are current, available, and will be responsive to Government inquiries. If several contracts are with the same Government activity or company, references from at least two different contracts from the same Government activity or company may be used.

ITO ATTACHMENT 1.3

SAMPLE QUESTIONNAIRE COVER LETTER

LETTERHEAD

(Date)

CONTROLLED UNCLASSIFIED INFORMATION (CUI)

SUBJECT: Past and Present Performance Questionnaire for the Marine Helicopter Squadron One and Defense Information Systems Agency Base Operations Support (HMX-1/DISA BOS) Solicitation Concerning Contract Numbers(s) (CONTRACT AND ORDER NUMBER (IF APPLICABLE) TO BE EVALUATED). The effort was performed by (SPECIFIC ENTITY THAT PERFORMED THE WORK) under (CAGE CODE).

(a) We are currently responding to 11 CONS, Services and Commodities Flight, Joint Base Anacostia Bolling, Washington, D.C., Request for Proposal (RFP) FA7060-23-R-0010 for the HMX-1/DISA BOS. This acquisition is being conducted as a trade-off source selection. The RFP specifically requires that we, as an offeror, send the attached questionnaire to several points of contact (POC) on recent and relevant efforts that we (or a proposed team member) have performed. As such, please take a few moments of your time to fill out the attached questionnaire.

(b) DO NOT RETURN THE COMPLETED QUESTIONNAIRE TO US. The information contained in the completed Present/Past Performance Questionnaire is considered sensitive and cannot be released to us, the offeror. The completed Present/Past Performance Questionnaire should be sent directly to the Government not later than (DATE TO BE INSERTED BY OFFEROR). The questionnaires should be e-mailed to the following e-mail addresses: Welth.Cooper@us.af.mil, Joi.Blackman@us.af.mil and Sean.Miller.51@us.af.mil.

(c) If you have any questions regarding the source selection, contact the Contracting Officer, Welth Cooper. If you have questions regarding the clarification of contract number, POC or program title on the questionnaire, please contact (CONTRACTOR’S POC AND PHONE NUMBER FOR PAST PERFORMANCE ISSUES).

(d) Thank you for your timely assistance.

Sincerely, (TITLE AND NAME OF COMPANY OFFICIAL)

Attachment: Present/Past Performance Questionnaire NOTE: Offeror to insert information where there is (italics text surrounded by parentheses) in the sample letter.

ITO ATTACHMENT 1.4

SUBCONTRACTOR/TEAMING PARTNER CONSENT FORM FOR THE RELEASE OF PAST AND PRESENT PERFORMANCE INFORMAITON TO THE PRIME CONTRACTOR

Past performance information concerning subcontractors and teaming partners cannot be disclosed to a private party without the subcontractor’s or teaming partner’s consent. Because a prime contractor is a private party, the Government will need that consent before disclosing subcontractor/teaming partner past and present performance information to the prime during exchanges. In an effort to assist the Government’s Past Performance Evaluation Team (PPET) in assessing your past performance relevancy and confidence, we request the following consent form be completed by the major subcontractors/teaming partners identified in your proposal. The completed consent forms should be submitted as part of your Past Performance Volume.

SAMPLE CONSENT LETTER

Dear Welth Cooper (Contracting Officer), We are currently participating as a (subcontractor/teaming partner) with (prime contractor or name of entity providing proposal) in responding to the Department of the Air Force (location) request for Proposal (solicitation number) for the (program title or description of effort).

We understand that the Government is placing increased emphasis on past performance in order to obtain best value in source selections. In order to facilitate the performance confidence assessment process we are signing this consent form to allow you to discuss our past and present performance information with the prime contractor during the source selection process.

(Signature and Title of individual who has the authority to sign for and legally bind the company)

Company Name:

Address:

ITO ATTACHMENT 1.5

SAMPLE CLIENT AUTHORIZATION LETTER

In an effort to assist the Government’s Past Performance Evaluation Team (PPET) in assessing your past performance on recent and relevant commercial contracts, we recommend that the following letter be sent to your points of contact for those commercial efforts that you identify in your Past Performance Volume:

SAMPLE CLIENT AUTHORIZATION LETTER

(for commercial contracts) Note: This should be placed on company letterhead

Client Authorization Letter Dear (Commercial Client/Customer) We are currently responding to the Department of the Air Force, 11 CONS Request for Proposal (RFP Number FA7060-23-R-0010) for the HMX-1 DISA BOS effort.

The Government is placing increased emphasis on past performance in order to obtain best value in source selections. They are requesting that clients of companies who submit proposals in response to their RFP for the program/effort identified above be identified and that their participation in the validation process be requested. Therefore, in the event you are contacted for information on work we have performed on (list program); you are hereby authorized to respond to those inquiries.

We have identified Mr./Ms. (Name) of your organization as the point of contact based on their knowledge concerning our work. Your cooperation is appreciated. Any questions may be directed to (Name, title, phone number and email address for the POC).

ITO ATTACHMENT 2.0

PROPOSED TEAMING LIST

TEAMING LIST

Designation Codes

Joint Venture: JV

Informal Joint Venture: IJV

Sub Contractor: S

Teaming/Sub Contractor Company

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