01. Site Visit Registration Instructions.pdf

SITE VISIT

HMX-1 DISA BOS

The Government intends on hosting a Site Visit on Monday, 23 October 2023 at Joint Base Anacostia Bolling (JBAB), DC to allow potential offerors the opportunity to view limited facilities associated with the HMX-1 DISA BOS acquisition.

Registration Due Date: Tuesday, 10 October 2023 at 11:00 am EST

Note: See submittal instructions and points of contact below.

Site Visit Date: Monday, 23 October 2023

Note: The Site Visit date is subject to change. If changed, notification will be published to https://www.SAM.gov.

Requirements:

• Interested companies must have an ACTIVE TOP SECURITY FACILITY CLEARANCE to attend the Site Visit, no exceptions. Site Visit attendance is not mandatory for proposal submission.

• One (1) representative from each company is allowed to register for attendance and will be verified, including Social Security Number (SSN), DoD ID Number (if a Contractor), Date of Birth.

• ALL ATTENDEES MUST BE A UNITED STATES (U.S.) CITIZEN.

• COMPLETE REQUIRED Registration Forms as attached:

o JBAB 5512 – Base Access Registration Form Apr 2021 o Visit Request – Visitor Clearance Data (Password: MarineOne)

Purpose of Visit/Remarks Section: Site Visit related to HMX-1 DISA BOS FY24 reacquisition. Also include Company Name, CAGE Code, and Full Office Address.

*** All persons must attach photocopy proof of citizenship (birth certificate, passport, or naturalization certificate) to the Visit Request – Visitor Clearance Data Form in PFD file format. ***

• Instructions to add the PFD file: Choose Tools Tab > Choose Edit PDF > Choose More > Chose Attach File > Select File to Attach > Choose Open > Save document once file is uploaded

• Arrival instructions will be provided to those vetted for attendance. Late arrival may forfeit Site Visit attendance.

• All Site Visit questions will be documented, and responses posted to https://www.SAM.gov 3-5 business days following the Site Visit.

• There will be no handouts, diagrams or images distributed during the Site Visit.

Submission Instructions:

• All Registration information shall be fully completed and submitted using DoD SAFE, https://safe.apps.mil/ on or before 11:00 am EST on 10 October 2023. Late registration forms will not be accepted.

https://www.sam.gov/ https://www.sam.gov/ https://safe.apps.mil/

• All submission requests must be sent to Welth Cooper (Welth.Cooper@us.af.mil), 2d Lt Adam Medina (adam.medina.5@us.af.mil), and Sean Miller (Sean.Miller.51@us.af.mil) in order to receive a request code to drop-off (upload) files in DoD SAFE. One of the Government Points of Contact (GPOCs) will send an e-mail to the registrant acknowledging the request for a registration drop-off code in DoD Safe. The GPOC e-mail acknowledging the request will not be sent after close of business hours, weekends, or on nationally observed holidays. If you do not receive an acknowledgement e-mail from either of the GPOCs after 48 hours (or two business days), you must send another e-mail.

• After the e-mail request for a drop-off code has been sent and the registrant has received the acknowledgment e-mail from either GPOC, the registrant will then receive an e-mail from DoD SAFE to drop-off requested documents. If the e-mail from DoD SAFE, please SPAM and JUNK folders before requesting another drop-off code from the GPOC. The request for drop-off is only valid for 14 days. If the 14 days has expired and the Registration Period is still open, the registrant may send another e-mail request for drop-off code to the GPOCs e-mail addresses listed above.

• Be advised any files containing CUI/PII/PHI must be encrypted prior to uploading or by checking the “Encrypt every file” box. The registrant may select the box ‘Send me an e-mail when each recipient picks up the files” for documentation purposes. The GPOC will receive an automated e-mail containing the information entered and instructions for downloading the file(s). The GPOC will have 7 days to retrieve the files submitted in the drop-off. DoD SAFE does not guarantee delivery of documents within a specified time period under 4 hours.

Once the registrant is approved, additional details including an assigned attendance time will be provided via email. If you have any questions or need additional information, please contact Welth Cooper (Welth.Cooper@us.af.mil), 2d Lt Adam Medina (adam.medina.5@us.af.mil), and Sean Miller (Sean.Miller.51@us.af.mil).

mailto:Welth.Cooper@us.af.mil mailto:adam.medina.5@us.af.mil mailto:Sean.Miller.51@us.af.mil mailto:Welth.Cooper@us.af.mil mailto:adam.medina.5@us.af.mil mailto:Sean.Miller.51@us.af.mil