On-Site Document Destruction Services-Multi-Site

The Department of Veterans Affairs, Veterans Integrated Service Network 22, seeks on-site document destruction services for the Greater Los Angeles, San Diego, Loma Linda, and Long Beach VA Healthcare Systems under a 100% SDVOSB total set-aside, with inquiries due November 13, 2026 at 5:00 PM PDT and quotes due November 23, 2026 at 5:00 PM PDT. This is a commercial services RFQ issued under FAR 12.202 procedures, coded NAICS 561990 with a 1,000-employee size standard and PSC R614.

Work spans approximately 30+ facilities from San Diego to San Luis Obispo, including main hospital campuses, CBOCs, Veteran Centers, Ambulatory Care Centers, and administration buildings, with 31 shredding service locations in the schedule. Performance is firm, fixed-price: one base year from December 1, 2026 through November 30, 2027, plus four one-year options through November 30, 2031, priced by line item for each facility.

Each healthcare system's Program Point of Contact designates Full Service, Centralized, or Hybrid format. The contractor furnishes locked security totes (32, 64, 65, 95, or 96 gallons) and consoles (24" to 36"), although the shredding schedule lists government-owned totes at Long Beach and San Diego. Destruction occurs on-site, witnessed, at a shred size not exceeding 5/8", under VA Directive 6371. Certificates of Destruction are due within five calendar days of each pickup, and monthly reports within seven calendar days.

Special standards are pass/fail, and failing any one renders an offeror ineligible: AAA NAID certification per i-SIGMA, secure chain-of-custody capability, on-site destruction compliant with 29 CFR Part 1910 (documented by certificate), and the ability to provide the specified totes and consoles. Personnel require Low Risk background investigations (NACI), annual VA Cyber Security Awareness and Privacy training, Contractor Rules of Behavior acknowledgment, and Business Associate Agreement execution, with PIV cards where required. Automobile liability must be at least $200,000 per person and $500,000 per occurrence for bodily injury, and $20,000 per occurrence for property damage.

Submittals include a pricing schedule, a management plan limited to 6 pages, a completed VAAR 852.219-75 limitations-on-subcontracting certificate, and past-performance documentation for up to three similar contracts within the last five years. Services contracts cap payments to non-SDVOSB subcontractors at 50% of government payments, measured at the end of the base term and each option. Incomplete offers are rejected after preliminary compliance review.

Special Standards and Price are the sole evaluation factors. Past performance is assessed through CPARS, customer surveys, and contracting officer knowledge, with a neutral rating if none exists. Options are evaluated by adding six months of last-period pricing. Award goes to the responsible, conforming offeror with the lowest reasonable price within available funding.